Best Data Room Software in 2026
Updated
In short: Drooms is ranked #1 of 30 as of 5 October 2026, ahead of CapLinked and Clinked. The best-ranked option with a free plan is Ansarada. The lowest first paid tier on this page is netfiles Deal Room at €1.19/mo.
For document reviews that involve multiple parties, data room software can be compared by its oversight, file, and collaboration options. Audit trails, document watermarking, and e-signatures speak to document controls; Q&A workspace, maximum file size, and included storage help frame collaboration and file requirements. Drooms, CapLinked, and Clinked are among the named products, with FORDATA VDR and iDeals Virtual Data Room also included. Mobile apps may matter for access away from a desktop. Compare free-plan availability and paid-from pricing as well, then weigh the listed criteria against the way your team handles document review and sharing.
30 data room software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Recognised 40% · Phone app 26% · Documented 20% · Free plan 14% of the score
- 1 Drooms iPhone only RecognisedPhone appDocumentedFree plan 7.9€19/mo Storage included: 0.5 GBAudit trail: Yes
- 2 CapLinked Android only RecognisedPhone appDocumentedFree plan 7.1$399/mo Storage included: 5 GBAudit trail: Yes
- 3 Clinked iPhone + Android RecognisedPhone appDocumentedFree plan 7.1$11/mo
- 4 FORDATA VDR iPhone + Android RecognisedPhone appDocumentedFree plan 7.1€275/mo Storage included: 1 GBAudit trail: Yes
- 5 iDeals Virtual Data Room iPhone + Android RecognisedPhone appDocumentedFree plan 7.1 Storage included: 0.5 GBAudit trail: Yes
- 6 netfiles Deal Room iPhone + Android RecognisedPhone appDocumentedFree plan 7.1€1.19/mo Storage included: 0.5 GBMaximum file size: 48 GBAudit trail: Yes
- 7 ShareVault iPhone + Android RecognisedPhone appDocumentedFree plan 7.1 Audit trail: Yes
- 8 Datasite Diligence iPhone + Android RecognisedPhone appDocumentedFree plan 7.0 Audit trail: Yes
- 9 Imprima Smart VDR iPhone + Android RecognisedPhone appDocumentedFree plan 6.8 Audit trail: Yes
- 10 Intralinks VIA iPhone + Android RecognisedPhone appDocumentedFree plan 6.7 Audit trail: Yes
- 11 Ansarada No phone app RecognisedPhone appDocumentedFree plan 6.4Free Storage included: 0.05 GBMaximum file size: 10 GBAudit trail: Yes
- 12 Ellty No phone app RecognisedPhone appDocumentedFree plan 6.4Free Storage included: 50 GBMaximum file size: 2 GBAudit trail: Yes
- 13 Onehub iPhone only RecognisedPhone appDocumentedFree plan 6.4
- 14 Plox No phone app RecognisedPhone appDocumentedFree plan 6.4$19/mo Maximum file size: 1 GBAudit trail: Yes
- 15 Virtual Vaults No phone app RecognisedPhone appDocumentedFree plan 6.4€360/mo Maximum file size: 2 GBAudit trail: Yes
- 16 Peony No phone app RecognisedPhone appDocumentedFree plan 6.2$30/mo Audit trail: Yes
- 17 Vault Rooms No phone app RecognisedPhone appDocumentedFree plan 5.7 Audit trail: Yes
- 18 Nobon Data Room No phone app RecognisedPhone appDocumentedFree plan 5.4 Audit trail: Yes
- 19 Papermark No phone app RecognisedPhone appDocumentedFree plan 5.3 Audit trail: Yes
- 20 Admincontrol Virtual Data Room No phone app RecognisedPhone appDocumentedFree plan 5.2 Storage included: 0.5 GBAudit trail: Yes
- 21 Daroom No phone app RecognisedPhone appDocumentedFree plan 5.2 Storage included: 10 GBAudit trail: Yes
- 22 DFIN Venue No phone app RecognisedPhone appDocumentedFree plan 5.2 Audit trail: Yes
- 23 Firmex No phone app RecognisedPhone appDocumentedFree plan 5.2 Audit trail: Yes
- 24 FirmRoom No phone app RecognisedPhone appDocumentedFree plan 5.2 Storage included: 2 GBAudit trail: Yes
- 25 Projectfusion No phone app RecognisedPhone appDocumentedFree plan 5.2 Storage included: 0.5 GBAudit trail: Yes
Compare all 25 in a table
| # | App | Score | Free plan | From | Free plan | Paid from | Storage included | Maximum file size |
|---|---|---|---|---|---|---|---|---|
| 1 | Drooms | 7.9 | Free plan | €19/mo | Yes | — | 0.5 GB | — |
| 2 | CapLinked | 7.1 | No | $399/mo | No | 399 /mo | 5 GB | — |
| 3 | Clinked | 7.1 | No | $11/mo | No | — | — | — |
| 4 | FORDATA VDR | 7.1 | No | €275/mo | No | — | 1 GB | — |
| 5 | iDeals Virtual Data Room | 7.1 | No | — | No | — | 0.5 GB | — |
| 6 | netfiles Deal Room | 7.1 | No | €1.19/mo | No | — | 0.5 GB | 48 GB |
| 7 | ShareVault | 7.1 | No | — | No | — | — | — |
| 8 | Datasite Diligence | 7.0 | No | — | — | — | — | — |
| 9 | Imprima Smart VDR | 6.8 | No | — | — | — | — | — |
| 10 | Intralinks VIA | 6.7 | No | — | No | — | — | — |
| 11 | Ansarada | 6.4 | Free plan | Free | No | 69 /mo | 0.05 GB | 10 GB |
| 12 | Ellty | 6.4 | Free plan | Free | Yes | — | 50 GB | 2 GB |
| 13 | Onehub | 6.4 | No | — | No | — | — | — |
| 14 | Plox | 6.4 | Free plan | $19/mo | Yes | 19 /mo | — | 1 GB |
| 15 | Virtual Vaults | 6.4 | Free plan | €360/mo | Yes | — | — | 2 GB |
| 16 | Peony | 6.2 | Free plan | $30/mo | Yes | 30 /mo | — | — |
| 17 | Vault Rooms | 5.7 | No | — | — | — | — | — |
| 18 | Nobon Data Room | 5.4 | No | — | Yes | 149 /mo | — | — |
| 19 | Papermark | 5.3 | No | — | Yes | — | — | — |
| 20 | Admincontrol Virtual Data Room | 5.2 | No | — | No | — | 0.5 GB | — |
| 21 | Daroom | 5.2 | No | — | Yes | 29 /mo | 10 GB | — |
| 22 | DFIN Venue | 5.2 | No | — | — | — | — | — |
| 23 | Firmex | 5.2 | No | — | No | — | — | — |
| 24 | FirmRoom | 5.2 | No | — | No | 395 /mo | 2 GB | — |
| 25 | Projectfusion | 5.2 | No | — | No | — | 0.5 GB | — |
Is your app on this list?
Numbered spots on this list can be sponsored, and a sponsored row is labelled as paid.
Questions about this list
Which data room software is ranked first on Samsung Mobile US Press?
Drooms is ranked #1 of 30 with a score of 7.9. CapLinked is second and Clinked third.
How many of these have a free plan?
6 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, netfiles Deal Room has the lowest first paid tier we found: €1.19/mo.
How is this list ranked?
Ranked mobile-first: a phone app alongside the web or desktop product, a free tier and the depth of its documentation.