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Ranked on the record · 48 apps

Best Workflow Management Software 2026

Workflow management software helps organize tasks, approvals, recurring work and other processes. This guide is for buyers comparing tools for the way their teams handle work.

Compare free plans and starting prices, then check automation runs, approval workflows, intake forms, task dependencies, recurring work and reporting. Check platform availability against the devices and services you use.

01

Joget runs on web, mobile, Linux, Windows and self-hosted systems for creating and deploying enterprise apps.

Free plan Free trial Open source AndroidiPhone & iPadWebWindowsLinuxAPI+1
Record6.7 Visit site The record
02

Pyrus

Workflow software with web, mobile, desktop, API and self-hosted access for team processes.

AndroidiPhone & iPadWeb+6
Record6.1 Visit
03

Workato Agent Studio

Agent Studio workflow software with API, web, mobile, desktop and Linux access.

iPhone & iPadWebWindows+3
Record5.9 Visit
04

Jotform

Web and mobile form software with quizzes and a free plan supporting up to five forms.

AndroidiPhone & iPadWeb
Record5.7 Visit
05

Make

Make automates app connections through visual flows and offers 3,000 native connectors.

AndroidiPhone & iPadWeb+1
Record5.7 Visit
6
FlowForma

Workflow automation software with web, mobile and API access for business processes.

AndroidiPhone & iPadWeb+1 $2,347 a month, billed yearly Record5.5 Visit
7
Gluu

Workflow software with web, mobile and API access for team process management.

AndroidiPhone & iPadWeb+1 €2 a month, billed yearly Record5.5 Visit
8
Requester

Workspace software for request intake, templates, collaboration and approval workflows across web and mobile.

AndroidiPhone & iPadWeb+1 $12 a month Record5.5 Visit
9
Bonita

Bonita is a workflow and business process platform available on web, self-hosted systems and desktop operating systems.

WebWindowsMac+3 Free plan Record5.3 Visit
10
Quickbase

Quickbase builds and runs workflow apps on web, iOS, Android and APIs.

AndroidiPhone & iPadWeb+1 $35 a month, billed yearly Record5.2 Visit
11
Yanado

Task and project management software inside Gmail for email tasks, projects, reminders and team work.

AndroidWebBrowser extension+1 $6 a month, billed yearly Record5.2 Visit
12
Microsoft Power Automate

Microsoft Power Automate uses low-code automation and robotic process automation for business processes.

WebWindows $15 a month, billed yearly Record5.1 Visit
13
Cflow

Workflow software available on web, mobile, Linux and self-hosted systems with API access.

AndroidiPhone & iPadWeb+2 — Record5.0 Visit
14
Decisions

Workflow software available through web, mobile, desktop, API and self-hosted deployments.

AndroidiPhone & iPadWeb+3 Free plan Record5.0 Visit
15
Pipefy

Pipefy supports rule-based processes and includes 300 task runs on web, mobile and API.

AndroidiPhone & iPadWeb+1 Free plan Record5.0 Visit
16
Tallyfy
WebWindowsMac+2 $100 a year Record5.0 Visit
17
Zapier

Zapier links web apps into multi-step workflows through 9,000 native connectors.

Web $19.99 a month Record5.0 Visit
18
Zoho Flow

Zoho Flow runs on web and iOS, supporting branched flows and webhook-based triggers.

iPhone & iPadWeb Free plan Record5.0 Visit
19
ApprovalRail

ApprovalRail routes PTO, expense, access and other requests with templates, approver rules, notifications and audit logs.

Web $9.86 a year Record4.9 Visit
20
Easy8 HelpDesk

Easy8 HelpDesk is help-desk software for web and self-hosted use.

WebSelf-hosted — Record4.9 Visit
21
smartQ

smartQ is an online visual tool for managing tasks, issues and tickets across several views.

AndroidiPhone & iPadWeb+1 $7 a month Record4.9 Visit
22
n8n

n8n runs multi-step workflows with 2,192 connectors on self-hosted deployments.

Self-hosted €20 a month, billed yearly Record4.8 Visit
23
SAP Extended Enterprise Content Management by OpenText

Enterprise content management software with version history for web, desktop, mobile and self-hosted systems.

AndroidiPhone & iPadWeb+4 — Record4.8 Visit
24
Imixs-Workflow

Imixs-Workflow is a Jakarta EE engine for BPMN 2.0 business processes, rules, actions and approvals.

WebLinuxAPI+1 Free plan Record4.7 Visit
25
Precoro

Precoro is procurement software that centralizes purchasing and connects it with finance systems.

AndroidiPhone & iPadWeb+1 $499 a month, billed yearly Record4.7 Visit

Before you choose

Match the tool to your work

Start with the work you need to manage. Approval workflows, intake forms and task dependencies address different parts of a process, so check which capabilities fit your needs.

If work repeats, look at recurring-work support. For processes with several steps or handoffs, consider how task dependencies and approvals fit together.

Check automation and reporting

Compare the published automation-run details for the workflows you plan to automate. Confirm the limits and terms before choosing a plan.

Reporting levels can differ. Check whether a tool's reporting fits the information your team needs to review.

Compare ways to try and pay

Check whether a tool offers a free plan or a free trial, and read the conditions that apply. A free plan and a trial are different ways to evaluate software.

Compare the paid starting price with the plan features and limits you need. A starting price alone does not show what a workflow will cost for your use.

Check platform availability

Confirm that the tool supports the platforms your team needs, such as web, Android, iOS, Windows, an API or self-hosting. Availability varies by tool.

If you need a particular platform, verify it for the plan you are considering before making a choice.

Questions

What should I compare in workflow management software?
Compare free plans and paid starting prices, plus automation runs, approval workflows, intake forms, task dependencies, recurring work and reporting level.
Is a free plan the same as a free trial?
No. A free plan and a free trial are different ways to try software. Check the terms and limits for the tool you are considering.
Which platforms should I check before choosing?
Check whether the tool supports the platforms you need, such as web, Android, iOS, Windows, an API or self-hosting.
What are task dependencies?
Task dependencies are a comparison point for workflow tools. Check a tool's details to see how it handles the relationships between tasks.
Why compare reporting levels?
Reporting levels can differ between tools. Check whether the reporting offered fits the information your team needs to review.

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