Pyrus

Pyrus combines real-time team messaging, task management, and workflow automation for teams. Users can coordinate tasks with due dates, kanban boards, and subtasks, then build forms and workflow rules to route work, assign approvers, or trigger actions from field values. Its dashboard reports opened and closed tasks, employee performance, and task completion time to help identify delays and bottlenecks. The knowledge base supports formatted articles, search, linked articles, simultaneous editing, comments, and access controls. Pyrus also offers accounts payable workflows from invoice capture through payment, including mobile approvals. Listed integrations include Telegram, WhatsApp, Viber, Zoom, Jira, Google Meet, Dropbox, Google Drive, OneDrive, Box, Active Directory, and Oracle NetSuite. API v4 supports custom integrations through API calls and webhooks. Pyrus says its data is replicated across geographically distributed data centers, backed up daily, and protected with TLS 1.2 in transit. Its free plan includes unlimited users and tasks, 1Gb file storage, and up to 50 form tasks. Form Pro costs $15 a month per user, billed quarterly or annually.

Pyrus combines communication and task tracking with tools for building workflows, managing knowledge, and handling accounts payable. The free plan has defined storage and form-task limits, while Form Pro is billed per user.

Pyrus may suit teams in sales, marketing, procurement, finance, and HR that need task coordination and workflow routing. Its free plan may be a fit for teams with modest form-task and storage needs.

Overview

Pyrus is a team work platform for organizations coordinating requests, approvals, and operational work across departments. It is best suited to teams that want tasks and workflow automation alongside communication, knowledge management, or invoice processing. Its range is a strength for connected processes, but teams needing only a form builder or a narrowly focused automation tool may prefer a more specialized option.

Key features

Tasks and workflow automation

Due dates, kanban boards, subtasks, dependencies, and recurring work give teams ways to organize both one-off requests and continuing processes. Real-time messaging sits alongside task tracking, keeping coordination connected to assigned work. Forms collect requests, while workflow rules route tasks and allow teams to set approvers and field triggers. That makes Pyrus more suitable for repeatable approval paths than a basic task list, though teams should consider whether they need its broader platform to support those processes.

The workflow dashboard reports opened and closed tasks, employee performance, and completion time. Those measures can help managers look for bottlenecks; reporting is custom, so organizations should ensure its reporting approach fits their needs before relying on it for oversight.

Knowledge, invoices, and integrations

The knowledge base combines formatted articles, quick search, linked articles, simultaneous editing, comments, and access controls. It can support shared reference material alongside the workflows that put it to use. Accounts payable automates the process from invoice capture through payment and supports mobile approvals, making Pyrus relevant to finance teams as well as general operations.

The integration marketplace includes Telegram, WhatsApp, Viber, Zoom, Jira, Google Meet, Dropbox, Google Drive, OneDrive, Box, Active Directory, and Oracle NetSuite. Pyrus API v4 also supports custom integrations through API calls and webhooks. Security provisions include TLS 1.2 in transit, daily backups, and replication across geographically distributed data centers. Pyrus says its data centers meet ISO 27001 and ISO 9001 standards and that its privacy policy for EU and Swiss residents complies with GDPR requirements.

Pricing

Free

The Free plan costs nothing, billed Free, forever. It allows unlimited users and tasks, with 1Gb file storage and up to 50 form tasks; email and in-app support are included. Unlimited seats and tasks make it practical for broad task coordination without a subscription, but the storage and form-task caps can constrain teams that use Pyrus as a central intake system.

Form Pro

Form Pro costs $15 a month, billed per month per user. It includes unlimited form fills, up to 100 Gb free storage, and priority phone and email support. Extra storage is $80/month/100Gb. Payment is billed quarterly or annually, with annual payment saving 20%. This tier fits teams whose form volume exceeds the Free plan's cap and that value priority support; its per-user billing makes the cost scale with the team.

Enterprise

Enterprise has custom pricing and adds optional on-premises installation, unlimited storage, Active Directory and SSO, SAML authentication, CRM integration, and custom integrations. It is the relevant tier for organizations needing these deployment and identity options, rather than a low-cost extension of the free plan.

Platforms

Pyrus supports Android, iOS, macOS, Windows, and web, as well as API access, an extension, and self-hosted deployment. That breadth accommodates teams mixing desktop, mobile, and custom-connected environments.

Who it's for

Pyrus is a strong fit for teams in sales, marketing, procurement, finance, and HR that need structured intake and approvals alongside task coordination. Its accounts payable workflows and mobile approvals are particularly relevant to finance, while the knowledge base and workflow tools can support cross-department processes. A team that only needs simple task tracking, or one unwilling to manage per-user charges for Form Pro, should weigh narrower alternatives.

Pros and cons

• Pros: Unlimited users and tasks on Free make basic coordination available without seat limits.
• Pros: Forms, routing rules, approvers, and field triggers support repeatable request and approval workflows.
• Pros: Knowledge management and invoice-to-payment automation extend the product beyond task tracking.
• Cons: Free storage is limited to 1Gb and form tasks to 50, which may restrict intake-heavy teams.
• Cons: Form Pro is billed per user and extra storage costs $80/month/100Gb.
• Cons: Reporting is custom, so it may not suit teams seeking a fixed reporting setup.

Alternatives

For a simpler forms-first option, Jotform has a free Starter plan with 5 forms and 100 monthly submissions; that cap may suit modest intake needs, while Pyrus combines forms with task workflows and team coordination. Choose Make when scenario-based automation is the priority: its free plan includes up to 1,000 credits/month, 2 active scenarios, and a 15-minute minimum interval.

Joget, Pipefy, Requester, Yanado, Decisions, and ApprovalMax are also alternatives for readers comparing workflow, approvals, or task software.

Browse Workflow Management Software and Workflow automation tools for more options.

Verdict

Choose Pyrus if your team wants task coordination, configurable approvals, knowledge sharing, and invoice workflows in one platform, with a free tier that does not limit users or tasks. Look elsewhere if your needs are narrowly focused or if the Free plan's storage and form-task ceilings, or Form Pro's per-user pricing, do not fit your workload.