Papyrs
by PapyrsPapyrs suits teams that want a shared internal home for documentation, discussions, forms, and company news.
Free plan Free trial From $89 a month, billed yearly AndroidiPhone & iPadWebWindowsMacLinux+1
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Best Internal Knowledge Base Software 2026
Facts read 20 Sep 2026 – 15 Oct 2026
Shared internal guidance is more useful when teammates can find it, update it and control access as needed. Compared on AI search or answers and semantic search, these tools offer distinct discovery features to weigh. Deployment, version history and single sign-on add considerations around upkeep and access, while Slack integration may be relevant to your team's workflow. Review free-plan availability and paid-from pricing for cost context. Confluence, Notion and ProProfs Knowledge Base are among the options to consider. Think about how your team creates and revises reference material, as well as how people should locate it, then compare the listed features with those practices.
The standings: top 10
| Name | In a line | Record score | Price from | Try it free | Runs on | Facts read |
|---|---|---|---|---|---|---|
| 01 Papyrs | Papyrs suits teams that want a shared internal home for documentation, discussions, forms, and company news. | 6.5 | $89 a month, billed yearly | Free plan | Android, iPhone & iPad, Web, Windows | 30 Sep 2026 |
| 02 ProProfs Knowledge Base | It suits organizations creating internal or public help content, manuals, or documentation. | 6.1 | $0.99 a month, billed yearly | Free plan | Android, iPhone & iPad, Web, Windows | 28 Sep 2026 |
| 03 Nuclino | 5.8 | Free plan | Free plan | Android, iPhone & iPad, Web, Windows | 2 Oct 2026 | |
| 04 Whale | 5.8 | $249 a month, billed yearly | Free plan | Android, iPhone & iPad, Web, Browser extension | 15 Oct 2026 | |
| 05 Confluence | Confluence suits teams that need shared documentation and project collaboration, particularly those connecting documentation with Jira work. | 5.7 | $5.42 a month | Free plan | Android, iPhone & iPad, Web, Self-hosted | 28 Sep 2026 |
| 06 Notion | Notion suits individuals organizing projects as well as teams sharing notes and collaborating in real time. | 5.7 | $10 a month, billed yearly | Free plan | Android, iPhone & iPad, Web, Windows | 27 Sep 2026 |
| 07 Slite | Slite may suit teams that need to maintain and verify shared documentation across connected tools. | 5.7 | $120 a year | Free trial | Android, iPhone & iPad, Web, Windows | 30 Sep 2026 |
| 08 Zoho Learn | 5.3 | Free plan | Free plan | Android, iPhone & iPad, Web, API | 9 Oct 2026 | |
| 09 Flocci Library | It suits teams organizing internal wikis, SOPs, runbooks, handbooks, engineering documentation, product specs, or client documentation. | 5.2 | ₹49 a month | Free plan | Web | 7 Oct 2026 |
| 10 XWiki | XWiki suits organizations building structured knowledge bases, internal collaboration spaces, or data-driven wiki pages. | 5.1 | Free plan | Free plan | Web, Windows, Linux, API | 5 Oct 2026 |
02
ProProfs Knowledge Base
It suits organizations creating internal or public help content, manuals, or documentation.
AndroidiPhone & iPadWeb+3 Record6.1 Visit
03
Nuclino
AndroidiPhone & iPadWeb+4 Record5.8 Visit
04
Whale
AndroidiPhone & iPadWeb+2 Record5.8 Visit
05
Confluence
Confluence suits teams that need shared documentation and project collaboration, particularly those connecting documentation with Jira work.
AndroidiPhone & iPadWeb+1 Record5.7 Visit
6
Notion
AndroidiPhone & iPadWeb+2 $10 a month, billed yearly Record5.7 Visit Notion suits individuals organizing projects as well as teams sharing notes and collaborating in real time.
7
Slite
AndroidiPhone & iPadWeb+4 $120 a year Record5.7 Visit Slite may suit teams that need to maintain and verify shared documentation across connected tools.
9
Flocci Library
Web ₹49 a month Record5.2 Visit It suits teams organizing internal wikis, SOPs, runbooks, handbooks, engineering documentation, product specs, or client documentation.
10
XWiki
WebWindowsLinux+2 Free plan Record5.1 Visit XWiki suits organizations building structured knowledge bases, internal collaboration spaces, or data-driven wiki pages.
11
BlueSpice
Self-hosted €4.50 a month, billed yearly Record5.0 Visit BlueSpice suits companies that need shared documentation with permissions, workflows, and version history.
12
Stack Internal
WebAPI Free plan Record5.0 Visit Stack Internal may suit enterprises seeking to organize knowledge for employees and AI agents, with permissions and source signals.
13
Elium
AndroidiPhone & iPadWeb+3 — Record4.9 Visit Elium targets global operations, customer service, IT support, AI and data, and strategy and research teams.
15
Waybook
AndroidiPhone & iPadWeb $99 a month, billed yearly Record4.8 Visit Waybook suits growing teams that want to organize onboarding, procedures, training and company knowledge in one place.
17
Outline
AndroidiPhone & iPadWeb+3 $10 a month, billed yearly Record4.6 Visit Outline suits teams that publish for internal and external audiences and need features such as single sign-on, version history, and content analytics.
18
Slab
WebWindowsMac $6.67 a month, billed yearly Record4.5 Visit Slab suits teams publishing shared knowledge across web and desktop computers.
20
Red Arch Knowledge Manager
WebAPISelf-hosted Free plan Record4.4 Visit Red Arch suits organizations building knowledge bases, CRM, support, HR, training, AI-agent, or custom organization applications.
21
Bloomfire
AndroidiPhone & iPadWeb+1 — Record4.2 Visit Bloomfire suits organizations that need shared knowledge and search across teams or departments, or customer and partner self-service.
22
Guru
AndroidiPhone & iPadWeb+2 — Record4.2 Visit Guru suits organizations that need to make internal knowledge searchable across workplace tools and available to teams and compatible AI assistants.
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