Best HR Document Management Software in 2026
Updated
In short: IceHrm is ranked #1 of 26 as of 4 October 2026, ahead of Zoho People and Efalia HR ECM. The best-ranked option with a free plan is Zoho People. The lowest first paid tier on this page is Sesame HR at $0.31/mo.
HR document management software supports organizing employee records and managing how documents are accessed and retained. Compare permission models, audit logs, and retention automation to review the governance features shown for each entry. Employee self-service and OCR search can help distinguish how staff may work with records, while API access and storage included offer additional points to compare. Check free-plan availability and paid-from pricing too. The ranking begins with IceHrm and Zoho People, followed by Employment Hero and MHR iTrent. Sense HR, Sesame HR, Deputy, and timeware HRMS Document Management also appear among the first entries. Consider which listed controls and document functions fit your organization’s needs.
26 HR document management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Recognised 40% · Phone app 26% · Documented 20% · Free plan 14% of the score
- 1 IceHrm iPhone + Android RecognisedPhone appDocumentedFree plan 7.9Free Audit log: Yes
- 2 Zoho People iPhone + Android RecognisedPhone appDocumentedFree plan 7.8Free
- 3 Efalia HR ECM iPhone + Android RecognisedPhone appDocumentedFree plan 7.2 Retention automation: YesAudit log: Yes
- 4 Employment Hero iPhone + Android RecognisedPhone appDocumentedFree plan 7.1
- 5 MHR iTrent iPhone + Android RecognisedPhone appDocumentedFree plan 7.1 Retention automation: YesAudit log: Yes
- 6 Sense HR iPhone + Android RecognisedPhone appDocumentedFree plan 7.1£4/mo Retention automation: YesAudit log: Yes
- 7 Sesame HR iPhone + Android RecognisedPhone appDocumentedFree plan 7.1$0.31/mo
- 8 Deputy iPhone + Android RecognisedPhone appDocumentedFree plan 7.0$5/mo
- 9 timeware HRMS Document Management iPhone + Android RecognisedPhone appDocumentedFree plan 7.0£8/mo Retention automation: YesOCR search: YesAudit log: Yes
- 10 Factorial iPhone + Android RecognisedPhone appDocumentedFree plan 6.8$8/mo
- 11 Personio iPhone + Android RecognisedPhone appDocumentedFree plan 6.8
- 12 Paycom iPhone + Android RecognisedPhone appDocumentedFree plan 6.7
- 13 Dayforce Scheduling iPhone + Android RecognisedPhone appDocumentedFree plan 6.6
- 14 WORKSPHR Organizational Chart Android only RecognisedPhone appDocumentedFree plan 6.4
- 15 SovoHR No phone app RecognisedPhone appDocumentedFree plan 6.3£19.99/mo Retention automation: YesAudit log: Yes
- 16 DutyDuke No phone app RecognisedPhone appDocumentedFree plan 6.2Free
- 17 UKG Document Manager No phone app RecognisedPhone appDocumentedFree plan 5.5 Retention automation: YesAudit log: Yes
- 18 Iron Mountain Digital HR Solution No phone app RecognisedPhone appDocumentedFree plan 5.4 Retention automation: YesOCR search: YesAudit log: Yes
- 19 oneDox No phone app RecognisedPhone appDocumentedFree plan 5.3 Audit log: Yes
- 20 Operentra HRM No phone app RecognisedPhone appDocumentedFree plan 5.2$3/mo
- 21 Dapplon Policy Distribution No phone app RecognisedPhone appDocumentedFree plan 5.1 Audit log: Yes
- 22 Dayforce Workforce Management No phone app RecognisedPhone appDocumentedFree plan 5.0
- 23 Leapsome No phone app RecognisedPhone appDocumentedFree plan 5.0
- 24 RootHR No phone app RecognisedPhone appDocumentedFree plan 5.0 Audit log: Yes
- 25 ServiceNow Event Management No phone app RecognisedPhone appDocumentedFree plan 5.0
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which HR document management software is ranked first on Samsung Mobile US Press?
IceHrm is ranked #1 of 26 with a score of 7.9. Zoho People is second and Efalia HR ECM third.
How many of these have a free plan?
4 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Sesame HR has the lowest first paid tier we found: $0.31/mo.
How is this list ranked?
Ranked mobile-first: a phone app alongside the web or desktop product, a free tier and the depth of its documentation. Paid placements never change a rank.