Best HR Knowledge Base Software in 2026
Updated
In short: Happy HR is ranked #1 of 51 as of 4 October 2026, ahead of Applaud HR Case Management and Jalios Intranet. The best-ranked option with a free plan is KBPublisher. The lowest first paid tier on this page is Slite at $0.83/mo.
An HR knowledge base helps make workplace information available to employees and manageable for the people who maintain it. Compare access controls and approval workflows with article limits, content analytics, and custom branding. Multilingual content and SSO support may also matter, depending on how employees access information and which languages you need to support. Free-plan availability and paid-from pricing add useful context. Happy HR, Applaud HR Case Management, and Jalios Intranet are among the entries, alongside Neocase HR Case Management and Axero. Consider who should access HR content, how it is reviewed, and which publishing or sign-in needs matter most.
51 HR knowledge base software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Recognised 40% · Phone app 26% · Documented 20% · Free plan 14% of the score
- 1 Happy HR iPhone + Android RecognisedPhone appDocumentedFree plan 7.9Free
- 2 Applaud HR Case Management iPhone + Android RecognisedPhone appDocumentedFree plan 7.1 Custom branding: YesApproval workflows: Yes
- 3 Jalios Intranet iPhone + Android RecognisedPhone appDocumentedFree plan 7.1 Custom branding: YesApproval workflows: Yes
- 4 Neocase HR Case Management iPhone + Android RecognisedPhone appDocumentedFree plan 7.0
- 5 Axero iPhone + Android RecognisedPhone appDocumentedFree plan 6.9$500/mo
- 6 Blink iPhone + Android RecognisedPhone appDocumentedFree plan 6.9$4.50/mo
- 7 Go-EMP Policy Management iPhone + Android RecognisedPhone appDocumentedFree plan 6.9₹49/mo Approval workflows: Yes
- 8 Jostle iPhone + Android RecognisedPhone appDocumentedFree plan 6.9
- 9 Slite iPhone + Android RecognisedPhone appDocumentedFree plan 6.9$0.83/mo
- 10 Workvivo iPhone + Android RecognisedPhone appDocumentedFree plan 6.7
- 11 Happeo iPhone + Android RecognisedPhone appDocumentedFree plan 6.6
- 12 LumApps iPhone + Android RecognisedPhone appDocumentedFree plan 6.6
- 13 Powell Intranet iPhone + Android RecognisedPhone appDocumentedFree plan 6.6
- 14 Staffbase iPhone + Android RecognisedPhone appDocumentedFree plan 6.6
- 15 Infor HR Service Delivery iPhone + Android RecognisedPhone appDocumentedFree plan 6.5
- 16 Oak Engage iPhone + Android RecognisedPhone appDocumentedFree plan 6.5
- 17 Interact iPhone + Android RecognisedPhone appDocumentedFree plan 6.4
- 18 KBPublisher No phone app RecognisedPhone appDocumentedFree plan 6.4$498/mo Custom branding: YesApproval workflows: Yes
- 19 Simpplr iPhone + Android RecognisedPhone appDocumentedFree plan 6.4
- 20 Trainual iPhone + Android RecognisedPhone appDocumentedFree plan 6.4
- 21 Unily iPhone + Android RecognisedPhone appDocumentedFree plan 6.4
- 22 BookStack No phone app RecognisedPhone appDocumentedFree plan 6.2£37.50/mo
- 23 CompassDocs No phone app RecognisedPhone appDocumentedFree plan 6.2$8/mo
- 24 Vivantio No phone app RecognisedPhone appDocumentedFree plan 6.2$49/mo
- 25 HRDocket Employee Self-Service No phone app RecognisedPhone appDocumentedFree plan 6.1$19/mo
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which HR knowledge base software is ranked first on Samsung Mobile US Press?
Happy HR is ranked #1 of 51 with a score of 7.9. Applaud HR Case Management is second and Jalios Intranet third.
How many of these have a free plan?
5 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Slite has the lowest first paid tier we found: $0.83/mo.
How is this list ranked?
Ranked mobile-first: a phone app alongside the web or desktop product, a free tier and the depth of its documentation. Paid placements never change a rank.