Colib

Colib is a bilingual practice management and electronic medical record platform for Canadian therapists and health and wellness practitioners. It provides a clinic calendar, recurring appointments, room management, online booking, waitlists, and two-way Google Calendar and Outlook sync. Practitioners can collect signed intake forms and maintain client files with notes, documents, family relationships, goals, and scores. AI can draft notes from telehealth sessions or in-person recordings using SOAP, DAP, BIRP, and GIRP templates; practitioners review and sign each draft. Browser-based video sessions work on computers, phones, or tablets without a download and include recording, screen sharing, waiting rooms, transcripts, and messaging. Billing includes invoices, online payments, Interac e-Transfer reconciliation, third-party billing, split payments, and QuickBooks export. Colib says its data is hosted in AWS Canada and describes encryption and support for several Canadian privacy obligations, while noting practices also need suitable policies. Its web-based platform is accessible from any internet-connected device; Android and iOS are also listed. Starter is C$3 a month per appointment, with a minimum monthly charge of 9 CAD.

Colib combines clinical records, scheduling, telehealth, and billing for Canadian practices. Its AI notes are drafts for practitioner review, and the company notes that privacy compliance also depends on each practice’s policies and practices.

It suits Canadian therapy and wellness practices seeking scheduling, records, telehealth, and billing in one platform. The listed practice areas include psychotherapy, counselling, social work, and physiotherapy.

Colib is a bilingual practice-management and EMR platform for Canadian therapists and wellness practitioners. It is a strong fit for practices that want scheduling, records, telehealth and billing in one system, with French- and English-language support. Its main trade-offs are plan-specific seat and storage limits, plus AI processing that may transit through the United States.

Overview

Colib brings routine clinical and administrative work together, from online booking and client files to video sessions and payments. Canadian hosting and bilingual support make it particularly relevant to Canadian practices. Colib says it helps practices meet PHIPA, PIPEDA, LPRPSP, HIA, PIPA and Loi 25 obligations, but each practice remains responsible for its own policies and practices.

Key features

Scheduling and client records

The calendar includes recurring appointments, room management, online booking, waitlists, and two-way Google Calendar and Outlook sync. That breadth can help a practice coordinate rooms and manage its schedule without maintaining separate calendars. Practitioners can create or upload intake forms, collect electronic signatures, and keep notes, documents, family relationships, goals and scores in client files. Storage allowances differ substantially by plan, so file-heavy practices should weigh capacity alongside practitioner seats.

AI notes and telehealth

Colib can draft notes from telehealth sessions or in-person recordings using formats including SOAP, DAP, BIRP and GIRP. Every draft must be reviewed and signed by a practitioner, so the feature assists documentation rather than replacing clinical judgment. Colib says the feature uses Amazon Bedrock with Claude Sonnet 4.6: data remains stored in Canada, but requests may transit through and be processed in the United States without being retained there. Practices with strict preferences about cross-border processing should consider that before enabling AI notes.

Browser-based video sessions work on computers, phones and tablets without a download. Recording, screen sharing, waiting rooms, transcripts and messaging cover common remote-session needs, and browser access avoids asking clients to install an app. The platform also supports a client portal, though no mobile app coverage is provided.

Billing, integrations and security

Billing covers invoices, receipts, online payments, Interac e-Transfer reconciliation, third-party billing, split payments and QuickBooks invoice export. Google Calendar, Outlook, QuickBooks and Stripe are named integrations. Colib says its databases and files are hosted exclusively in AWS Canada (Montreal), with TLS 1.2 or 1.3 in transit and AES-256 encryption for sensitive database fields. Those safeguards and Canadian hosting are relevant strengths, but they do not remove the practice’s own compliance responsibilities.

Pricing

Colib is freemium, with a free plan and a 30-day trial. The paid plans differ in how they charge and in their practitioner, storage and billing allowances, so the headline monthly amounts do not tell the whole story.

• Starter — C$3 a month: billed $3 / appointment, with a minimum of $9/month charged each month. It includes up to 3 admin staff accounts, 1 Gb secure file storage and third-party billing. This structure suits a low-volume practice that wants to pay by appointment, but the monthly minimum applies even when appointment volume is low.
• Practitioner — C$75 a month: billed $75 / month, month-to-month, and includes 1 full-time practitioner license. It allows up to 10 practitioners and 5 Gb secure file storage; additional part-time licenses cost $30/month and additional full-time licenses cost $40/month. Third-party billing is not included, making it a less suitable choice for practices that rely on that workflow.
• Practice Pro — C$89 a month: billed $89 / month, month-to-month, and includes 1 full-time practitioner license and 10 Gb secure file storage. Additional part-time licenses cost $40/month and additional full-time licenses cost $50/month.
• Clinic — custom pricing: pricing is based on team size and needs. The plan includes dedicated pricing and onboarding, à-la-carte options and unlimited secure file storage, making it the option to consider when fixed storage caps or a standard team setup do not fit.

Starter’s appointment-based charge differs from the month-to-month Practitioner and Practice Pro plans. Compare the minimum on Starter and the cost of extra licenses with your expected appointment volume and team size before choosing.

Platforms

Colib is available on Android, iOS and the web. It is web-based and requires no download or installation to access from an internet-connected device; telehealth also works in a browser on phones and tablets. No mobile app coverage is provided, so practices specifically seeking a dedicated mobile app should compare alternatives.

Who it's for

Colib identifies psychotherapy, counselling, mental health, social work, speech-language pathology, occupational therapy, nutrition, physiotherapy and alternative medicine as practice areas. Its mix of records, booking, video and payment tools is most compelling for Canadian practitioners or clinics seeking one system for those workflows, especially teams that need bilingual support. Solo practitioners may prefer Starter’s per-appointment model if its minimum and storage cap suit them; larger teams should compare license costs and consider Clinic’s custom pricing and unlimited storage.

Pros and cons

• Pro: Scheduling, client records, telehealth and billing sit in one platform, reducing the need to piece together those core workflows.
• Pro: Canadian hosting claims, bilingual support and named integrations with Google Calendar, Outlook, QuickBooks and Stripe suit practices working in Canada with those tools.
• Pro: Browser-based telehealth works without a client download and includes recording, screen sharing, waiting rooms, transcripts and messaging.
• Con: AI requests may transit through and be processed in the United States, a meaningful consideration for practices weighing data handling.
• Con: Starter has a $9/month minimum despite per-appointment billing, while Practitioner and Practice Pro have storage caps and charge separately for additional licenses.
• Con: No mobile app coverage is provided, which may disappoint practitioners looking specifically for a dedicated app.

Alternatives

Therapy Scheduling Software is a useful starting point for comparing tools focused on that category. Consider Carepatron if a free plan and its listed allowance of unlimited clients, 1GB storage, 1M AI tokens, 1K tasks and 100 appointments are a better match. Valant is another option for practices that want custom pricing based on practice size, provider count and type, workflow needs, and optional features or add-ons.

ConsultStream is a free alternative with a free plan and trial. OctopusPro may suit owner-operators who prefer its Starter plan at $36.25 a month, including one admin and one fieldworker. TherapyAppointment is an alternative with a paid model and usage-based electronic insurance claims and AI Notes add-ons. Bravely offers a paid Solo plan at S$39 a month, billed SGD 468 / year, with one seat and unlimited client records, appointments, invoices, payments and forms. Therasoft is a paid alternative with a $69 a month clinician plan that includes AI-assisted notes and real-time insurance verification and eligibility. WriteUpp offers a paid Flex plan at C$34.95 a month, starting at, with pay-as-you-go per-user pricing and separate charges for online booking and video consultation.

Verdict

Colib is a strong choice for Canadian therapy and wellness practices that want clinical records, scheduling, telehealth and billing under one roof, especially those that value French- and English-language support. Its breadth and browser-based sessions are persuasive reasons to choose it; the appointment minimums, seat and storage costs, lack of mobile app coverage and possible US transit for AI requests are reasons to look elsewhere if those constraints matter more.