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Apollo Practice Management
290 First Street Suite Two, Pittsfield, Massachusetts 01201, United States
What it is
Apollo Practice Management is web-based software for physical therapy practices, covering scheduling, clinical documentation, billing, and reports. Its dashboard groups appointments by status and offers individual therapist appointment lists. Clinical documentation includes SOAP notes, custom note templates, and addenda for completed notes. Practices can schedule appointment alerts by email or SMS. Apollo says its claim scrubbing checks claims for errors and issues alerts or reminders about approval or rejection. Reports cover scheduling, finances, patient information, transactions, and reconciliation, and can be exported. Claim information can be sent directly to a supported billing service or clearing house. Apollo says the software is HIPAA compliant and uses individual secure logins, password-protected information areas, and encryption for information sent remotely between servers. It runs in a browser on PCs, Macs, iPads, tablets, or smartphones. Plans include unlimited user accounts and multiple practice locations, but set practitioner and monthly text and fax limits. The Single plan is $108 a month for one practitioner; a 30-day trial and a free product demo are available.
For and against
For
- Includes SOAP notes and custom note templates.
- Schedules reminders by email or SMS.
- Reports can be exported.
- Supports multiple practice locations without added location cost.
- Unlimited user accounts are included.
Against
- No free plan is listed.
- Plans impose monthly text and fax limits.
- The Single plan costs $108 a month.
The verdict
Apollo combines core practice workflows with reports, claim checks, and browser access across devices. Compare practitioner and messaging limits with the practice’s needs before choosing a monthly plan.
Who it suits
Apollo suits physical therapists and clinical staff who need scheduling, notes, billing, and reporting in one practice-management system. Its plans accommodate different practitioner counts, with monthly text and fax limits.
Plans and prices
Single
1 practitioner · unlimited scheduling · unlimited billing · unlimited EMR
Read 15 Oct 2026 · apollopracticemanagement.com
Team
2-5 practitioners · unlimited scheduling · unlimited billing · unlimited EMR
Read 15 Oct 2026 · apollopracticemanagement.com
Medium
6-10 practitioners · unlimited scheduling · unlimited billing · unlimited EMR
Read 15 Oct 2026 · apollopracticemanagement.com
Group
11-15 practitioners · unlimited scheduling · unlimited billing · unlimited EMR
Read 15 Oct 2026 · apollopracticemanagement.com
Large
16-25 practitioners · unlimited scheduling · unlimited billing · unlimited EMR
Read 15 Oct 2026 · apollopracticemanagement.com
On the record
- Access
- Apollo is web based and can be accessed through a browser on a PC, Mac, iPad, tablet or smartphone.apollopracticemanagement.com · read 30 Sep 2026
- API and extensibility
- GetApp includes API in its feature catalog but shows no user rating or documented public API details.getapp.com · read 15 Oct 2026
- Billing
- Billing handles insurance, private, bulk and employee bills and can send invoices to patients, employers or insurers or save them as PDFs.getapp.com · read 15 Oct 2026
- Claims
- The system supports UB-04, 837I, 837P, HCFA-1500 and 835 healthcare transactions.apollopracticemanagement.com · read 15 Oct 2026
- Clinical documentation
- The software supports SOAP notes, custom note templates and addenda for completed notes.apollopracticemanagement.com · read 30 Sep 2026
- Communications
- Appointment confirmations and reminders can be sent by SMS or email, and reports or patient documents can be emailed or faxed.apollopracticemanagement.com · read 15 Oct 2026
- Company size listing
- Exafol lists Apollo Practice Management as having 51-200 employees, while LinkedIn's product page identifies the maker as Apollo Practice Management Software.exafol.com · read 15 Oct 2026
- Contract terms
- The pricing page says there are no long-term contracts or commitments and that cancellation is billed for the current month only.apollopracticemanagement.com · read 30 Sep 2026
- Data portability
- Apollo says customers own and control their data and can take it with them when leaving the service.apollopracticemanagement.com · read 15 Oct 2026
- Deployment
- Apollo is hosted SaaS and says no local software, server or hardware installation is required.apollopracticemanagement.com · read 15 Oct 2026
- Documentation
- The EMR stores, synchronizes and backs up electronic documents, with configurable templates, scanning, uploading and integrated email and fax.getapp.com · read 15 Oct 2026
- Documentation depth
- GetApp lists knowledge base, FAQs/forum, documentation, videos, webinars, live online and in-person training as support options.getapp.com · read 15 Oct 2026
- Free demo
- Apollo offers a free product demo with no obligation.apollopracticemanagement.com · read 30 Sep 2026
- HIPAA
- The pricing FAQ states that Apollo is HIPAA compliant and encrypts information sent between servers.apollopracticemanagement.com · read 15 Oct 2026
- Integration
- GetApp lists Flow as Apollo's sole named integration and describes BluePay integration for credit-card processing.getapp.com · read 15 Oct 2026
- Integrations
- Apollo says it can transmit claim information directly to a supported billing service or clearing house.apollopracticemanagement.com · read 30 Sep 2026
- Intended users
- The vendor describes Apollo as designed for physical therapists and their clinicians, practitioners and clinical staff.apollopracticemanagement.com · read 30 Sep 2026
- Licence
- The reviewed pages describe Apollo as proprietary SaaS and publish no open-source licence.apollopracticemanagement.com · read 15 Oct 2026
