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OctopusPro
What it is
OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers, and mental health service businesses. Its scheduling board supports drag-and-drop bookings, list view, and practitioner workload management. The appointment workflow can organize client profiles, appointment histories, intake notes and forms, telehealth links, signatures, attendance records, invoices, and payments. It also supports virtual counselling, online intake calls, and remote service workflows. Google Calendar and Outlook Calendar integrations can sync appointments and availability. Payment gateway options include Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap; Xero and QuickBooks are named as accounting integrations. OctopusPro describes encrypted information transfers and secure servers with SSL certificates, and role-based permissions for staff access. Support includes onboarding, setup, training, and help with advanced requirements. Plans start at $6/user/mo, with a 14-day trial that requires no credit card. The branded customer-facing app is not available during the trial.
For and against
For
- Drag-and-drop scheduling and practitioner workload management
- Supports intake records, attendance, invoices, and payments
- Google Calendar and Outlook Calendar integrations
- 14-day trial requires no credit card
Against
- No free plan
- Branded customer-facing app unavailable during the trial
- The branded app requires the Corporate plan and setup time
The verdict
OctopusPro combines appointment operations, client records, payment handling, and virtual service workflows for mental health practices. The free trial offers system features and the fieldworker app, but not the branded customer-facing app.
Who it suits
It suits psychology and counselling practices that need scheduling, client records, billing, and remote appointment workflows. Teams seeking calendar or accounting integrations may also find its listed connections relevant.
Plans and prices
Starter
For owner-operators · Includes 1 Admin + 1 Fieldworker
Read 7 Oct 2026 · octopuspro.com
Starter
For owner-operators · Includes 1 Admin + 1 Fieldworker
Read 7 Oct 2026 · octopuspro.com
Established — admin seat
Per-seat pricing for growing teams
Read 20 Sep 2026 · octopuspro.com
Established — fieldworker seat
Per-seat pricing for growing teams
Read 20 Sep 2026 · octopuspro.com
Unlimited Users — platform
Unlimited admin users · Unlimited fieldworker users
Read 20 Sep 2026 · octopuspro.com
Unlimited Users — booking fee
Usage-based pricing
Read 20 Sep 2026 · octopuspro.com
Established
For growing teams · Unlimited users
Read 7 Oct 2026 · octopuspro.com
Established
For growing teams · Unlimited users
Read 7 Oct 2026 · octopuspro.com
Unlimited Users
Large crews & contractor networks · Unlimited users · Usage-based booking fee or commission
Read 7 Oct 2026 · octopuspro.com
On the record
- Accounting integrations
- OctopusPro pricing lists accounting integrations including Xero and QuickBooks.octopuspro.com · read 7 Oct 2026
- API
- OctopusPro's help page describes a REST open API and webhooks for custom integrations and workflow automation.help.octopuspro.com · read 7 Oct 2026
- Appointment workflow
- The product can manage client profiles, appointment history, intake notes and forms, telehealth links, signatures, attendance records, invoices, and payments.octopuspro.com · read 7 Oct 2026
- Calendar integrations
- The psychologist product page names Google Calendar and Outlook Calendar integrations for syncing appointments and availability.octopuspro.com · read 7 Oct 2026
- Payment integrations
- The page lists Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap as payment gateway integrations.octopuspro.com · read 7 Oct 2026
- Permissions
- The psychologist page says role-based user permissions provide staff access control for records and information.octopuspro.com · read 7 Oct 2026
- Product
- OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers, and mental health service businesses.octopuspro.com · read 7 Oct 2026
- Scheduling
- It provides a live scheduling and dispatch board with drag-and-drop bookings, list view, and practitioner workload management.octopuspro.com · read 7 Oct 2026
- Security
- OctopusPro says personal information is stored on secure servers with SSL certificates and information transferred between users and the service is encrypted.octopuspro.com · read 7 Oct 2026
- Paid from
- 6octopuspro.com · read 20 Sep 2026
- Support
- OctopusPro says it offers onboarding, setup, training, and advanced requirements support for psychology practices.octopuspro.com · read 7 Oct 2026
- Trial
- The pricing FAQ states that the free trial lasts 14 days, requires no credit card, and includes system features and the fieldworker app.octopuspro.com · read 7 Oct 2026
- Trial limitation
- The pricing FAQ says the branded customer-facing app is unavailable during the trial because it requires the Corporate plan and setup time.octopuspro.com · read 7 Oct 2026
- Virtual services
- OctopusPro supports telehealth appointments, virtual counselling, online intake calls, and remote mental health service workflows.octopuspro.com · read 7 Oct 2026
