Best Records Management Software in 2026
Updated
In short: Hyland AP Automation is ranked #1 of 20 as of 4 October 2026, ahead of AvePoint Cloud Backup and Zasio Versatile. The lowest first paid tier on this page is Microsoft Purview Records Management at $12/mo.
Organizing records over time calls for attention to both classification and the rules that govern retention and disposition. Compare classification method, retention rules, and disposition workflow, along with audit trail and legal holds. Deployment model helps distinguish how the software is offered, while free-plan availability and paid-from pricing provide cost details. The ranking starts with Hyland AP Automation, Zasio Versatile, and AvePoint Cloud Backup. OpenText Content Manager and ELO eRecords are also among the first entries. Review the listed governance and lifecycle features against the recordkeeping processes you need to manage.
20 records management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Recognised 40% · Phone app 26% · Documented 20% · Free plan 14% of the score
- 1 Hyland AP Automation iPhone + Android RecognisedPhone appDocumentedFree plan 7.4 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 2 AvePoint Cloud Backup iPhone + Android RecognisedPhone appDocumentedFree plan 7.3 Retention rules: YesDisposition workflow: Yes
- 3 Zasio Versatile iPhone + Android RecognisedPhone appDocumentedFree plan 7.3 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 4 OpenText Content Manager iPhone + Android RecognisedPhone appDocumentedFree plan 6.9 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 5 ELO eRecords iPhone + Android RecognisedPhone appDocumentedFree plan 6.7
- 6 Gimmal Records No phone app RecognisedPhone appDocumentedFree plan 5.9 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 7 Rational Governance No phone app RecognisedPhone appDocumentedFree plan 5.7 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 8 Fabasoft Contracts No phone app RecognisedPhone appDocumentedFree plan 5.6
- 9 Collabware CLM No phone app RecognisedPhone appDocumentedFree plan 5.5$16/mo Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 10 Feith Agency ERM No phone app RecognisedPhone appDocumentedFree plan 5.5 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 11 Hyland OnBase No phone app RecognisedPhone appDocumentedFree plan 5.5 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 12 iManage Conflicts & Intake No phone app RecognisedPhone appDocumentedFree plan 5.5 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 13 Newgen Dynamic Case Management No phone app RecognisedPhone appDocumentedFree plan 5.5 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 14 RecordPoint No phone app RecognisedPhone appDocumentedFree plan 5.5 Retention rules: YesLegal holds: YesDisposition workflow: Yes
- 15 ZL Unified Archive No phone app RecognisedPhone appDocumentedFree plan 5.4 Retention rules: YesLegal holds: Yes
- 16 Collector Systems No phone app RecognisedPhone appDocumentedFree plan 5.3$95/mo
- 17 everteam.rrs No phone app RecognisedPhone appDocumentedFree plan 5.3 Retention rules: Yes
- 18 IG Central No phone app RecognisedPhone appDocumentedFree plan 5.3 Retention rules: YesDisposition workflow: Yes
- 19 Microsoft Purview Records Management No phone app RecognisedPhone appDocumentedFree plan 5.2$12/mo Retention rules: YesDisposition workflow: Yes
- 20 OpenText Documentum Records Manager No phone app RecognisedPhone appDocumentedFree plan 5.0 Retention rules: Yes
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which records management software is ranked first on Samsung Mobile US Press?
Hyland AP Automation is ranked #1 of 20 with a score of 7.4. AvePoint Cloud Backup is second and Zasio Versatile third.
How many of these have a free plan?
0 of the 20 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Microsoft Purview Records Management has the lowest first paid tier we found: $12/mo.
How is this list ranked?
Ranked mobile-first: a phone app alongside the web or desktop product, a free tier and the depth of its documentation. Paid placements never change a rank.