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Gimmal Records
Houston, Texas, United States
What it is
Gimmal Records manages records across enterprise repositories without requiring organizations to move content elsewhere. A centralized dashboard provides visibility into information held in connected repositories, while file plans, retention schedules, record classes, rules, and triggers support classification and lifecycle management through disposition. Legal holds can pause a record’s lifecycle and prevent its modification or disposition while held. Users can review time-stamped audit entries and filter or export audit reports. Disposition can use continuous inbox approvals or optional batch processing based on predefined rules. Documented connectors include Box, SharePoint Server, Documentum, FileNet, SharePoint Online, and Universal File Share; some SharePoint connectors are marked deprecated. The service is available as a Gimmal-hosted cloud tenant or on customer servers and cloud servers. On-premises installations require Windows Server 2016 or later and SQL Server 2016 or later, as well as HTTPS and TLS 1.2. Pricing is available on request.
For and against
For
- Central dashboard covers information in connected repositories.
- Rules and triggers automate lifecycle management.
- Legal holds can suspend disposition and modification.
- Audit entries can be filtered and exported.
- Supports continuous inbox disposition approvals.
Against
- Some listed SharePoint connectors are deprecated.
- Batch disposition is limited to United States Cloud customers.
- Batch disposition requires enablement by Gimmal Technical Support.
- Label-based SharePoint record locking requires qualifying Microsoft licensing.
The verdict
Gimmal Records combines repository visibility, retention controls, legal holds, and disposition workflows. Buyers should confirm connector status, deployment requirements, and licensing needs for SharePoint record locking.
Who it suits
It suits organizations that need records controls and retention management across enterprise repositories. Deployment options include Gimmal Cloud, customer servers, and customer cloud servers.
On the record
- Audience
- Gimmal describes its mission as helping organizations manage information governance, discovery, migration, and compliance.gimmal.com · read 30 Sep 2026
- Auditing
- Users can view time-stamped record audit entries, and the audit report can be filtered and exported.docs.gimmal.com · read 30 Sep 2026
- Automation
- Rules and triggers can automate how information is assigned to its lifecycle.gimmal.com · read 30 Sep 2026
- Batch disposition limit
- Batch Disposition is available only to United States Cloud customers and requires enablement with Gimmal Technical Support.docs.gimmal.com · read 30 Sep 2026
- Central visibility
- A centralized dashboard provides visibility and control of information in any repository.gimmal.com · read 30 Sep 2026
- Company history
- Gimmal says it has provided information governance solutions since 2002.gimmal.com · read 30 Sep 2026
- Connectors
- Documented connectors include Box, SharePoint Server, Documentum, FileNet, a hosted SharePoint Online connector, and Universal File Share.docs.gimmal.com · read 30 Sep 2026
- Connector status
- The Microsoft 365 SharePoint Connector and SharePoint Online Connector are listed as deprecated in the connector deployment documentation.docs.gimmal.com · read 30 Sep 2026
- Deployment
- Gimmal Records can be deployed in Gimmal Cloud, on customer servers, or on customer cloud servers such as Azure.docs.gimmal.com · read 30 Sep 2026
- Disposition options
- Disposition supports continuous inbox approvals and optional batch disposition based on predefined rules.docs.gimmal.com · read 30 Sep 2026
- File plan
- A file plan includes retention schedules, lifecycles, record classes, triggers, and rules for classifying content.docs.gimmal.com · read 30 Sep 2026
- Hosting
- Gimmal documents both Gimmal-hosted cloud tenants and self-hosted installations of Records Management.docs.gimmal.com · read 30 Sep 2026
- Integrations
- Listed connectors support Box, SharePoint Server, Documentum, FileNet, SharePoint Online, and universal file shares; some listed SharePoint connectors are marked deprecated.docs.gimmal.com · read 30 Sep 2026
- Legal holds
- Legal holds can suspend a record’s lifecycle and prevent disposition or modification while it is held.docs.gimmal.com · read 30 Sep 2026
- Microsoft licensing caveat
- Gimmal says the SharePoint Online Connector may work with other Microsoft 365 license levels, but those environments are unsupported.docs.gimmal.com · read 30 Sep 2026
- On-premises requirements
- The on-premises guide specifies Windows Server 2016 or later, SQL Server 2016 or later, HTTPS, and TLS 1.2 requirements.docs.gimmal.com · read 30 Sep 2026
- Policy automation
- Users can set rules and triggers to manage information according to policies and lifecycle requirements.gimmal.com · read 30 Sep 2026
- Pricing
- The product page directs prospective buyers to contact Gimmal; it does not state a price.gimmal.com · read 30 Sep 2026
