It may suit people or organizations backing up or moving mail across supported web and cloud accounts.
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Best Email Backup Software 2026
Facts read 20 Sep 2026 – 21 Oct 2026
Keeping a recoverable copy of email means weighing coverage, timing, and the ways a tool can bring messages back. Compared on supported providers, backup frequency, retention period, and mailbox limit, these entries offer details to match against the accounts and history you need to protect. Restore choices—alternate, granular, and point-in-time—can help distinguish how recovery is handled. Free-plan availability and paid-from pricing add cost considerations. AvePoint Cloud Backup, MXSave, and Veeam Agent for Mac are among the named options, alongside VM Backup and MSP360 Backup. Check which providers are supported and how long backups are retained, then compare the recovery controls and capacity details relevant to your email setup.
The standings: top 10
| Name | In a line | Record score | Price from | Try it free | Runs on | Facts read |
|---|---|---|---|---|---|---|
| 01 Aryson Email Backup Wizard | It may suit people or organizations backing up or moving mail across supported web and cloud accounts. | 5.8 | $99 a year | Free plan | Windows, Mac, Linux | 8 Oct 2026 |
| 02 SysTools Email Backup Wizard | The wizard suits individuals, IT administrators, MSPs, businesses, and enterprises that need exported email backups. | 5.2 | $5 one-time | Free plan | Windows, Mac | 9 Oct 2026 |
| 03 SpinOne | 5.0 | $3 a month | Free trial | Web, Windows, Mac, Linux | 14 Oct 2026 | |
| 04 DRS Softech Microsoft 365 Backup Tool | This tool suits organizations or individuals needing to back up, export, migrate, or selectively restore Office 365 data. | 4.9 | $15,999 a year | Free plan | Windows, Mac, Linux | 1 Oct 2026 |
| 05 Mail Backup X | Mail Backup X suits home users and businesses that need continuous email backups, archive search, conversion, or controlled storage destinations. | 4.9 | $20 one-time | Free trial | Windows, Mac, Self-hosted | 29 Sep 2026 |
| 06 Regain Office 365 Email Backup Tool | 4.9 | $89 a year | Free trial | Windows | 8 Oct 2026 | |
| 07 SysCloud Backup | It is intended for businesses, non-profits, and educational institutions using supported SaaS applications. | 4.9 | $18 a year | Free trial | Web | 3 Oct 2026 |
| 08 BitRecover Microsoft 365 Backup Tool | 4.8 | $39 a year | Free trial | Windows, Mac | 9 Oct 2026 | |
| 09 GMvault | GMvault suits Gmail users who want a local email backup and a way to restore it to Gmail. | 4.8 | Free plan | Free plan | Windows, Mac, Linux | 1 Oct 2026 |
| 10 Advik Email Backup Wizard | 4.6 | $99 one-time | Free trial | Windows, Mac | 8 Oct 2026 |
02
SysTools Email Backup Wizard
The wizard suits individuals, IT administrators, MSPs, businesses, and enterprises that need exported email backups.
WindowsMac Record5.2 Visit
03
SpinOne
WebWindowsMac+3 Record5.0 Visit
04
DRS Softech Microsoft 365 Backup Tool
This tool suits organizations or individuals needing to back up, export, migrate, or selectively restore Office 365 data.
WindowsMacLinux Record4.9 Visit
05
Mail Backup X
Mail Backup X suits home users and businesses that need continuous email backups, archive search, conversion, or controlled storage destinations.
WindowsMacSelf-hosted Record4.9 Visit
7
SysCloud Backup
Web $18 a year Record4.9 Visit It is intended for businesses, non-profits, and educational institutions using supported SaaS applications.
9
GMvault
WindowsMacLinux Free plan Record4.8 Visit GMvault suits Gmail users who want a local email backup and a way to restore it to Gmail.
11
Synology Active Backup for SaaS
Self-hosted Free plan Record4.6 Visit It suits Microsoft 365 or Google Workspace administrators who need backups stored on Synology NAS servers.
12
Cove Data Protection
WebWindowsMac+1 — Record4.5 Visit Cove is presented for managed service providers and IT departments managing backups across servers, workstations, and SaaS data, including multiple customer environments.
13
Spanning Backup
AndroidiPhone & iPadWeb+1 — Record4.5 Visit It suits businesses, enterprise organizations, and managed service providers seeking backup for Microsoft 365, Google Workspace, or Salesforce.
14
MXSave
AndroidiPhone & iPadWeb+1 $49 a month Record4.4 Visit It suits organizations seeking email access and message continuity during outages of Microsoft Exchange Server, Office 365, or hosted or on-premise mail servers.
16
Mailbakup
WindowsMac $5 one-time Record4.3 Visit Mailbakup is intended for individuals, business personnel and organizations of different sizes that need local copies of webmail data.
17
AvePoint Cloud Backup
AndroidiPhone & iPadWeb — Record4.2 Visit AvePoint Cloud Backup may suit cloud service administrators, security executives, and end users responsible for protecting supported services.
19
Rubrik Security Cloud
WebWindowsMac+3 — Record4.2 Visit It suits organizations managing data across enterprise, cloud, SaaS, and hybrid environments.
20
Afi SaaS Backup
Web $3 a month, billed yearly Record4.0 Visit Afi suits organizations of any size using Google Workspace or Microsoft 365 that need frequent backups and item-level recovery.
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