Best Email Backup Software in 2026
Updated
In short: AvePoint Cloud Backup is ranked #1 of 26 as of 4 October 2026, ahead of Synology Active Backup for SaaS and Spanning Backup. The best-ranked option with a free plan is Synology Active Backup for SaaS. The lowest first paid tier on this page is Microsoft 365 Backup at $0.15/mo.
Keeping a recoverable copy of email means weighing coverage, timing, and the ways a tool can bring messages back. Compared on supported providers, backup frequency, retention period, and mailbox limit, these entries offer details to match against the accounts and history you need to protect. Restore choices—alternate, granular, and point-in-time—can help distinguish how recovery is handled. Free-plan availability and paid-from pricing add cost considerations. AvePoint Cloud Backup, MXSave, and Veeam Agent for Mac are among the named options, alongside VM Backup and MSP360 Backup. Check which providers are supported and how long backups are retained, then compare the recovery controls and capacity details relevant to your email setup.
26 email backup software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Recognised 40% · Phone app 26% · Documented 20% · Free plan 14% of the score
- 1 AvePoint Cloud Backup iPhone + Android RecognisedPhone appDocumentedFree plan 8.3
- 2 Synology Active Backup for SaaS No phone app RecognisedPhone appDocumentedFree plan 8.1Free Backup frequency: continuous
- 3 Spanning Backup iPhone + Android RecognisedPhone appDocumentedFree plan 8.1 Backup frequency: daily
- 4 MXSave iPhone + Android RecognisedPhone appDocumentedFree plan 7.5$49/mo Retention period: 30 daysBackup frequency: continuousMailbox limit: 25 mailboxes
- 5 Keepit No phone app RecognisedPhone appDocumentedFree plan 7.2
- 6 Veeam Backup for Microsoft 365 No phone app RecognisedPhone appDocumentedFree plan 6.9$2/mo
- 7 SysCloud Backup No phone app RecognisedPhone appDocumentedFree plan 6.9$1.50/mo Backup frequency: daily
- 8 CloudAlly SaaS Backup No phone app RecognisedPhone appDocumentedFree plan 6.8
- 9 Commvault Cloud SaaS Backup No phone app RecognisedPhone appDocumentedFree plan 6.7
- 10 Barracuda Cloud-to-Cloud Backup No phone app RecognisedPhone appDocumentedFree plan 6.7
- 11 GMvault No phone app RecognisedPhone appDocumentedFree plan 6.5Free
- 12 Mail Backup X No phone app RecognisedPhone appDocumentedFree plan 6.4$1.67/mo Backup frequency: continuousMailbox limit: 5 mailboxes
- 13 Afi SaaS Backup No phone app RecognisedPhone appDocumentedFree plan 6.3
- 14 SpinOne No phone app RecognisedPhone appDocumentedFree plan 6.3$3/mo Backup frequency: daily
- 15 MailVault No phone app RecognisedPhone appDocumentedFree plan 6.1
- 16 Microsoft 365 Backup No phone app RecognisedPhone appDocumentedFree plan 6.0$0.15/mo
- 17 Mailbakup No phone app RecognisedPhone appDocumentedFree plan 5.7
- 18 SysTools Email Backup Wizard No phone app RecognisedPhone appDocumentedFree plan 5.6
- 19 DRS Softech Microsoft 365 Backup Tool No phone app RecognisedPhone appDocumentedFree plan 5.6$1333.25/mo
- 20 BitRecover Microsoft 365 Backup Tool No phone app RecognisedPhone appDocumentedFree plan 5.4
- 21 Regain Office 365 Email Backup Tool No phone app RecognisedPhone appDocumentedFree plan 5.3 Retention period: unlimited
- 22 Advik Email Backup Wizard No phone app RecognisedPhone appDocumentedFree plan 5.1 Mailbox limit: 1 mailboxes
- 23 Aryson Email Backup Wizard No phone app RecognisedPhone appDocumentedFree plan 5.0
- 24 Cove Data Protection No phone app RecognisedPhone appDocumentedFree plan 5.0
- 25 Rubrik Security Cloud No phone app RecognisedPhone appDocumentedFree plan 4.9
Compare all 25 in a table
| # | App | Score | Free plan | From | Free plan | Paid from | Retention period | Backup frequency |
|---|---|---|---|---|---|---|---|---|
| 1 | AvePoint Cloud Backup | 8.3 | No | — | — | — | — | — |
| 2 | Synology Active Backup for SaaS | 8.1 | Free plan | Free | Yes | — | — | continuous |
| 3 | Spanning Backup | 8.1 | No | — | — | — | — | daily |
| 4 | MXSave | 7.5 | No | $49/mo | No | — | 30 days | continuous |
| 5 | Keepit | 7.2 | No | — | No | — | — | — |
| 6 | Veeam Backup for Microsoft 365 | 6.9 | No | $2/mo | Yes | 2 /user/mo | — | — |
| 7 | SysCloud Backup | 6.9 | No | $1.50/mo | No | — | — | daily |
| 8 | CloudAlly SaaS Backup | 6.8 | No | — | No | — | — | — |
| 9 | Commvault Cloud SaaS Backup | 6.7 | No | — | No | — | — | — |
| 10 | Barracuda Cloud-to-Cloud Backup | 6.7 | No | — | No | — | — | — |
| 11 | GMvault | 6.5 | Free plan | Free | Yes | — | — | — |
| 12 | Mail Backup X | 6.4 | No | $1.67/mo | No | — | — | continuous |
| 13 | Afi SaaS Backup | 6.3 | No | — | No | — | — | — |
| 14 | SpinOne | 6.3 | No | $3/mo | No | 3 /user/mo | — | daily |
| 15 | MailVault | 6.1 | No | — | No | — | — | — |
| 16 | Microsoft 365 Backup | 6.0 | No | $0.15/mo | No | — | — | — |
| 17 | Mailbakup | 5.7 | No | — | — | — | — | — |
| 18 | SysTools Email Backup Wizard | 5.6 | No | — | No | — | — | — |
| 19 | DRS Softech Microsoft 365 Backup Tool | 5.6 | No | $1333.25/mo | No | — | — | — |
| 20 | BitRecover Microsoft 365 Backup Tool | 5.4 | No | — | No | — | — | — |
| 21 | Regain Office 365 Email Backup Tool | 5.3 | No | — | No | — | unlimited | — |
| 22 | Advik Email Backup Wizard | 5.1 | No | — | No | — | — | — |
| 23 | Aryson Email Backup Wizard | 5.0 | No | — | No | — | — | — |
| 24 | Cove Data Protection | 5.0 | No | — | No | — | — | — |
| 25 | Rubrik Security Cloud | 4.9 | No | — | — | — | — | — |
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which email backup software is ranked first on Samsung Mobile US Press?
AvePoint Cloud Backup is ranked #1 of 26 with a score of 8.3. Synology Active Backup for SaaS is second and Spanning Backup third.
How many of these have a free plan?
2 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Microsoft 365 Backup has the lowest first paid tier we found: $0.15/mo.
How is this list ranked?
Ranked mobile-first: a phone app alongside the web or desktop product, a free tier and the depth of its documentation. Paid placements never change a rank.