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Spanning Backup
What it is
Spanning Backup provides cloud backup and recovery for Microsoft 365, Google Workspace, and Salesforce. It makes daily automated backups and supports item-level, granular, and point-in-time restores for administrators and end users. Google Workspace coverage includes Gmail, Drive and Shared Drives, Calendars, and Contacts. Microsoft 365 coverage includes Exchange Online, SharePoint Online, OneDrive for Business, and Teams. For Salesforce, it protects records, metadata, attachments, customizations, and messages. Spanning describes unlimited backup retention, including an unrestricted retention policy for Microsoft 365. Security measures include OAuth 2.0, object-level 256-bit AES encryption at rest, and TLS encryption in transit. Spanning also states it has SOC 2 Type II certification, complies with GDPR, and hosts services in HIPAA-compliant data centers. The service includes ransomware protection and audit logs; its ticketing feature supports Autotask, BMS, and Vorex. It is available on Android, iOS, and web. Pricing is on request. A 14-day free trial includes unlimited backup and restore, and installation requires administrator status.
For and against
For
- Daily automated backups
- Item-level and point-in-time restore
- Unlimited backup retention
- Ransomware protection and audit logs
- 14-day trial includes unlimited backup and restore
Against
- Pricing is on request
- Trial installation requires admin status
- Covers three listed SaaS platforms
The verdict
Spanning combines daily backups with detailed restore options across Microsoft 365, Google Workspace, and Salesforce. Consider the admin installation requirement for the trial and request pricing to assess fit.
Who it suits
It suits businesses, enterprise organizations, and managed service providers seeking backup for Microsoft 365, Google Workspace, or Salesforce. Admins who need item-level or point-in-time recovery may also find its restore options relevant.
Plans and prices
Spanning Backup for Google Workspace
Daily and on-demand backups · unlimited retention · granular and cross-user restore
Read 14 Oct 2026 · g2.com
Spanning Backup for Microsoft 365
Exchange, SharePoint, OneDrive and Teams backup · unlimited retention · point-in-time restore
Read 14 Oct 2026 · g2.com
Spanning Backup for Salesforce
Records, metadata, attachments and Chatter backup · cross-org restore · unlimited retention
Read 14 Oct 2026 · g2.com
Single all-inclusive plan
No tiers · unlimited backup retention · volume pricing available
Read 4 Oct 2026 · spanning.com
On the record
- API
- A public REST API exposes user license operations, Shared Drive listing and export operations, and export retrieval.api.spanningbackup.com · read 14 Oct 2026
- API authentication
- API calls use HTTPS Basic Authentication with the customer domain as username and an administrator-generated access token as password.api.spanningbackup.com · read 14 Oct 2026
- API documentation depth
- The API reference documents only a small administrative operation set rather than a full data-management SDK.api.spanningbackup.com · read 14 Oct 2026
- Automated backups
- The service performs daily incremental backups automatically and also supports unlimited on-demand backup runs.spanning.com · read 14 Oct 2026
- Automation and recovery
- Spanning runs daily automated backups and offers granular and point-in-time restore for admins and end users.spanning.com · read 4 Oct 2026
- Backed-up data
- Its Google Workspace backup covers Gmail, Google Drive and Shared Drives, Calendars, and Contacts.spanning.com · read 4 Oct 2026
- Company founding and funding
- Spanning was founded in 2010 by Charlie Wood and announced a $2 million Series A round in April 2011.techcrunch.com · read 14 Oct 2026
- Company ownership
- Kaseya acquired Spanning Cloud Apps on October 1, 2018, keeping it as a standalone business unit at the time.kaseya.com · read 14 Oct 2026
- Compliance
- Spanning states it has SOC 2 Type II certification and complies with GDPR, and that its services are hosted in HIPAA-compliant data centers.spanning.com · read 4 Oct 2026
- Compliance claims
- Official product pages list HIPAA, GDPR, ISO 27001 and SOC 2 Type II among stated certifications or regulatory controls.spanning.com · read 14 Oct 2026
- Cross-user restore
- Administrators can restore Microsoft 365 data from one user account into another account in the same tenant.spanning.com · read 14 Oct 2026
- Data regions
- Spanning lists AWS data centers in the United States, Canada, European Union, United Kingdom and APAC regions.spanning.com · read 14 Oct 2026
- Documentation and support
- The Microsoft 365 administrator guide covers installation, configuration, restores, exports, licensing and API-token management, with support email and a knowledge base.spanning.com · read 14 Oct 2026
- Google Workspace coverage
- Google Workspace protection covers Gmail, Google Drive including Shared Drives, Calendar and Contacts.spanning.com · read 14 Oct 2026
- Granular restore
- Search-based recovery lets administrators restore individual items, multiple items or whole folders.spanning.com · read 14 Oct 2026
- Installation requirements
- Microsoft 365 deployment requires a Business or Enterprise tenant, a Global Administrator account and a Spanning subscription.spanning.com · read 14 Oct 2026
- Integrations
- Spanning's homepage says its ticketing feature supports Autotask, BMS, and Vorex.spanning.com · read 4 Oct 2026
- Licence
- The reviewed pages present Spanning as proprietary subscription SaaS and publish no open-source licence or self-hosted distribution.g2.com · read 14 Oct 2026
The review
Overview
Spanning Backup is a cloud backup and recovery service for Microsoft 365, Google Workspace, and Salesforce. It best suits businesses, larger organizations, and managed service providers protecting data across those services. Its broad coverage and item-level recovery are compelling, though buyers must request pricing and have an administrator install the trial.
Key features
Daily automated backups give admins and end users a regular recovery point, with item-level and point-in-time restores for recovering a specific item or returning data to an earlier state. The daily schedule may not suit teams that need more frequent backup intervals. Ransomware protection and audit logs add useful safeguards for organizations responsible for business data.
Google Workspace coverage includes Gmail, Google Drive and Shared Drives, Calendars, and Contacts. Microsoft 365 coverage includes Exchange Online, SharePoint Online, OneDrive for Business, and Teams. Salesforce protection covers records, metadata, attachments, customizations, and messages. That range makes Spanning a practical choice for organizations using several of these platforms; it is a narrower fit for buyers seeking endpoint or general-purpose device backup.
Spanning describes its retention as unlimited, including an unrestricted retention policy for Microsoft 365. It uses OAuth 2.0, object-level 256-bit AES encryption at rest, and TLS encryption in transit. The company also states that it has SOC 2 Type II certification, complies with GDPR, and hosts services in HIPAA-compliant data centers. Its ticketing feature supports Autotask, BMS, and Vorex, while 24/7/365 customer support is advertised for the Salesforce backup product.
Pricing
Spanning offers one all-inclusive paid plan with no tiers, unlimited backup retention, and volume pricing. The price is custom; request a quote to assess fit for your organization. With no lower-priced tier described, buyers looking for a smaller package should compare alternatives before committing.
A free trial provides unlimited backup and restore for 14 days. An administrator must install it, so the trial requires admin access and involvement from the outset.
Platforms
Spanning supports Android, iOS, and web. Its backup coverage is for Microsoft 365, Google Workspace, and Salesforce, with daily backups and item-level restore.
Who it's for
Spanning is best suited to businesses, enterprise organizations, and managed service providers that need to protect one or more of its three supported SaaS platforms under a single plan. It is less suitable for teams that need more frequent than daily backups, a published price, or device backup outside those services.
Pros and cons
Pros
- One plan covers Microsoft 365, Google Workspace, and Salesforce, including specific services and data types across each platform.
- Daily backups, item-level and point-in-time restores, and unlimited retention support routine protection and targeted recovery.
- Ransomware protection, audit logs, and stated encryption measures address security and oversight needs.
Cons
- Pricing is custom, so buyers must request a quote to compare costs.
- The 14-day trial requires admin status to install, which may add coordination for teams without ready administrator access.
- Backups run daily, which may not meet recovery needs requiring more frequent backup points.
Alternatives
AvePoint Cloud Backup is another paid option available on Android, iOS, and web, with custom pricing on request.
For a free forever edition capped at two VMs per host, consider VM Backup; it supports Linux, Windows, self-hosted, and API environments, and also offers a 30-day fully featured trial.
ManageEngine RecoveryManager Plus has a free edition with limits including one Active Directory domain, 10 Exchange mailboxes, and 10 Google Workspace mailboxes. Its platform support includes self-hosted, web, and Windows.
Veeam Agent for Mac is a free macOS option with one backup job and no direct backup to object storage.
Synology Active Backup for SaaS is a free add-on for Synology NAS that covers Microsoft 365 and Google Workspace.
BDRShield offers a freemium model and custom-quoted subscription plans.
Datto Endpoint Backup for Windows uses consumption-based pricing tied to storage used and has no free plan.
OpenText Core Email Message Privacy is a paid web product.
For category comparisons, browse Microsoft 365 Backup Software, Email Backup Software, SaaS Backup Software, and Google Workspace Backup Software.
Verdict
Choose Spanning if your business or service provider needs daily backups, detailed restores, and long retention across Microsoft 365, Google Workspace, or Salesforce. Its strongest case is broad SaaS coverage in one all-inclusive plan; look elsewhere if you need more frequent backups or a price you can evaluate without requesting a quote.
