Backstage suits organizers planning in-person, virtual, or hybrid events.
Free plan Free trial From ₹7,900 a month AndroidiPhone & iPadWebAPI
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Best Event Scheduling Software 2026
Facts read 29 Sep 2026 – 15 Oct 2026
Planning an event involves coordinating attendees, rooms, sessions, and speakers, with different needs depending on the format. Compare attendee limits and mobile app availability alongside room scheduling, session tracks, and speaker management. Hybrid event support can help you assess options for events spanning in-person and remote participation. Free-plan availability and paid-from pricing add a cost dimension to the comparison. Fourwaves, Indico, and Zoho Backstage are among the software entries to weigh; ConfTool and Sessionize provide additional options to examine. Consider the size and structure of your event, then use the listed capabilities to judge which scheduling tasks each product covers.
The standings: top 10
| Name | In a line | Record score | Price from | Try it free | Runs on | Facts read |
|---|---|---|---|---|---|---|
| 01 Zoho Backstage | Backstage suits organizers planning in-person, virtual, or hybrid events. | 6.0 | ₹7,900 a month | Free plan | Android, iPhone & iPad, Web, API | 14 Oct 2026 |
| 02 Fourwaves | Fourwaves may suit universities, scientific societies, and research networks organizing academic conferences. | 5.9 | $999 a year | Free plan | Android, iPhone & iPad, Web, Mac | 15 Oct 2026 |
| 03 pretalx | pretalx suits conference and festival organizers handling submissions, reviews, speakers, schedules, and public event pages. | 5.7 | €499 a year | Free plan | Web, Linux, API, Self-hosted | 15 Oct 2026 |
| 04 BagEvent | BagEvent suits international organizers running professional conferences, corporate programs, and trade shows who need registration and on-site check-in. | 5.3 | $99 a month, billed yearly | Free trial | Android, iPhone & iPad, Web, Windows | 3 Oct 2026 |
| 05 Sessionize | Sessionize may suit organizers of in-person or online events who need to manage speaker submissions and schedules. | 5.3 | $499 one-time | Free plan | Android, iPhone & iPad, Web | 30 Sep 2026 |
| 06 Gythr | 5.0 | $9,990 a year | Free plan | Web | 4 Oct 2026 | |
| 07 Indico | Indico may suit organizations that need event workflows alongside room booking, including companies, research institutes, and universities. | 5.0 | Free plan | Free plan | Android, iPhone & iPad, Web, API | 4 Oct 2026 |
| 08 EventBlok | 4.9 | £99 a month | Free plan | Web | 8 Oct 2026 | |
| 09 MemberRun | It is aimed at professional associations, regulatory bodies, learning-focused organizations, and multi-chapter groups. | 4.9 | $199 a year | Free trial | Web, API | 15 Oct 2026 |
| 10 ConfTool | ConfTool suits organizers of academic and other conferences, workshops, and seminars, whether on-site or virtual. | 4.8 | Free plan | Free plan | Android, iPhone & iPad, Web, Self-hosted | 29 Sep 2026 |
02
Fourwaves
Fourwaves may suit universities, scientific societies, and research networks organizing academic conferences.
AndroidiPhone & iPadWeb+2 Record5.9 Visit
03
pretalx
pretalx suits conference and festival organizers handling submissions, reviews, speakers, schedules, and public event pages.
WebLinuxAPI+1 Record5.7 Visit
04
BagEvent
BagEvent suits international organizers running professional conferences, corporate programs, and trade shows who need registration and on-site check-in.
AndroidiPhone & iPadWeb+2 Record5.3 Visit
05
Sessionize
Sessionize may suit organizers of in-person or online events who need to manage speaker submissions and schedules.
AndroidiPhone & iPadWeb Record5.3 Visit
7
Indico
AndroidiPhone & iPadWeb+2 Free plan Record5.0 Visit Indico may suit organizations that need event workflows alongside room booking, including companies, research institutes, and universities.
9
MemberRun
WebAPI $199 a year Record4.9 Visit It is aimed at professional associations, regulatory bodies, learning-focused organizations, and multi-chapter groups.
10
ConfTool
AndroidiPhone & iPadWeb+1 Free plan Record4.8 Visit ConfTool suits organizers of academic and other conferences, workshops, and seminars, whether on-site or virtual.
12
Sched
AndroidiPhone & iPadWeb $500 one-time Record4.8 Visit Sched suits organizers of conferences, conventions, festivals, seminars, and school events who need attendee agendas and schedule management.
16
GetSpot
AndroidiPhone & iPad Free plan Record4.6 Visit GetSpot suits organizers of recurring, fee-based sports meetups who need capacity limits, waitlists and member management.
17
PragmaPlanner
Web Free plan Record4.6 Visit PragmaPlanner suits organizers scheduling complex conferences, interview days, summits, and hybrid programs.
18
Callboard
WebAPISelf-hosted Free plan Record4.5 Visit Callboard suits event organizers who need a self-hosted workflow for submissions, reviewer scoring, speakers, and schedule publication.
20
Session Canvas
WebSelf-hosted Free plan Record4.5 Visit It suits conference organizers who need self-hosted tools for calls for papers, reviews, scheduling, speaker tasks, and event communications.
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