Best Event Scheduling Software in 2026
Updated
In short: Zoho Backstage is ranked #1 of 29 as of 4 October 2026, ahead of Fourwaves and ConfTool. The best-ranked option with a free plan is Fourwaves. The lowest first paid tier on this page is ChronoFlo Calendar at $10/mo.
Planning an event involves coordinating attendees, rooms, sessions, and speakers, with different needs depending on the format. Compare attendee limits and mobile app availability alongside room scheduling, session tracks, and speaker management. Hybrid event support can help you assess options for events spanning in-person and remote participation. Free-plan availability and paid-from pricing add a cost dimension to the comparison. Fourwaves, Indico, and Zoho Backstage are among the software entries to weigh; ConfTool and Sessionize provide additional options to examine. Consider the size and structure of your event, then use the listed capabilities to judge which scheduling tasks each product covers.
29 event scheduling software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Recognised 40% · Phone app 26% · Documented 20% · Free plan 14% of the score
- 1 Zoho Backstage iPhone + Android RecognisedPhone appDocumentedFree plan 9.8Free Attendee limit: 200 attendeesSession tracks: YesRoom scheduling: Yes
- 2 Fourwaves iPhone + Android RecognisedPhone appDocumentedFree plan 9.4$83.25/mo Session tracks: YesRoom scheduling: Yes
- 3 ConfTool iPhone + Android RecognisedPhone appDocumentedFree plan 9.2Free Session tracks: YesRoom scheduling: Yes
- 4 Indico iPhone + Android RecognisedPhone appDocumentedFree plan 9.1Free
- 5 Sched iPhone + Android RecognisedPhone appDocumentedFree plan 8.9 Attendee limit: 500 attendeesSession tracks: YesRoom scheduling: Yes
- 6 Sessionize iPhone + Android RecognisedPhone appDocumentedFree plan 8.9Free Session tracks: YesRoom scheduling: Yes
- 7 Eventation iPhone + Android RecognisedPhone appDocumentedFree plan 8.8$199/mo Attendee limit: 500 attendeesSession tracks: YesRoom scheduling: Yes
- 8 BagEvent iPhone + Android RecognisedPhone appDocumentedFree plan 8.7$99/mo Attendee limit: 1,000 attendeesSession tracks: YesRoom scheduling: Yes
- 9 Ex Ordo iPhone + Android RecognisedPhone appDocumentedFree plan 8.2 Session tracks: YesRoom scheduling: Yes
- 10 Converia iPhone + Android RecognisedPhone appDocumentedFree plan 8.0 Room scheduling: Yes
- 11 GetSpot iPhone + Android RecognisedPhone appDocumentedFree plan 7.4Free
- 12 Gythr No phone app RecognisedPhone appDocumentedFree plan 7.1$832.50/mo Attendee limit: 500 attendeesSession tracks: YesRoom scheduling: Yes
- 13 pretalx No phone app RecognisedPhone appDocumentedFree plan 6.6 Session tracks: YesRoom scheduling: Yes
- 14 Showdates iPhone only RecognisedPhone appDocumentedFree plan 6.3
- 15 ChronoFlo Calendar No phone app RecognisedPhone appDocumentedFree plan 6.2$10/mo
- 16 MemberRun No phone app RecognisedPhone appDocumentedFree plan 6.1 Session tracks: YesRoom scheduling: Yes
- 17 PragmaPlanner No phone app RecognisedPhone appDocumentedFree plan 6.1Free Session tracks: YesRoom scheduling: Yes
- 18 Callboard No phone app RecognisedPhone appDocumentedFree plan 6.1 Session tracks: YesRoom scheduling: Yes
- 19 Sessionboard No phone app RecognisedPhone appDocumentedFree plan 5.9 Session tracks: YesRoom scheduling: Yes
- 20 ChartStead No phone app RecognisedPhone appDocumentedFree plan 5.9 Session tracks: YesRoom scheduling: Yes
- 21 Untitled Conference No phone app RecognisedPhone appDocumentedFree plan 5.8 Session tracks: YesRoom scheduling: Yes
- 22 EventBlok No phone app RecognisedPhone appDocumentedFree plan 5.7 Session tracks: YesRoom scheduling: Yes
- 23 Session Canvas No phone app RecognisedPhone appDocumentedFree plan 5.6 Session tracks: YesRoom scheduling: Yes
- 24 ScheduleWeaver No phone app RecognisedPhone appDocumentedFree plan 5.5 Session tracks: YesRoom scheduling: Yes
- 25 OpenAgenda No phone app RecognisedPhone appDocumentedFree plan 5.2 Room scheduling: Yes
Compare all 25 in a table
| # | App | Score | Free plan | From | Free plan | Paid from | Attendee limit | Session tracks |
|---|---|---|---|---|---|---|---|---|
| 1 | Zoho Backstage | 9.8 | Free plan | Free | Yes | — | 200 attendees | Yes |
| 2 | Fourwaves | 9.4 | Free plan | $83.25/mo | Yes | — | — | Yes |
| 3 | ConfTool | 9.2 | Free plan | Free | Yes | — | — | Yes |
| 4 | Indico | 9.1 | Free plan | Free | Yes | — | — | — |
| 5 | Sched | 8.9 | No | — | — | — | 500 attendees | Yes |
| 6 | Sessionize | 8.9 | Free plan | Free | Yes | — | — | Yes |
| 7 | Eventation | 8.8 | No | $199/mo | No | 199 /mo | 500 attendees | Yes |
| 8 | BagEvent | 8.7 | No | $99/mo | No | 99 /mo | 1,000 attendees | Yes |
| 9 | Ex Ordo | 8.2 | No | — | — | — | — | Yes |
| 10 | Converia | 8.0 | No | — | No | — | — | — |
| 11 | GetSpot | 7.4 | Free plan | Free | Yes | — | — | — |
| 12 | Gythr | 7.1 | Free plan | $832.50/mo | Yes | — | 500 attendees | Yes |
| 13 | pretalx | 6.6 | No | — | Yes | — | — | Yes |
| 14 | Showdates | 6.3 | No | — | Yes | — | — | — |
| 15 | ChronoFlo Calendar | 6.2 | Free plan | $10/mo | Yes | 10 /mo | — | — |
| 16 | MemberRun | 6.1 | No | — | No | 199 /mo | — | Yes |
| 17 | PragmaPlanner | 6.1 | Free plan | Free | Yes | — | — | Yes |
| 18 | Callboard | 6.1 | No | — | — | — | — | Yes |
| 19 | Sessionboard | 5.9 | No | — | No | — | — | Yes |
| 20 | ChartStead | 5.9 | No | — | — | — | — | Yes |
| 21 | Untitled Conference | 5.8 | No | — | Yes | — | — | Yes |
| 22 | EventBlok | 5.7 | No | — | No | — | — | Yes |
| 23 | Session Canvas | 5.6 | No | — | — | — | — | Yes |
| 24 | ScheduleWeaver | 5.5 | No | — | Yes | — | — | Yes |
| 25 | OpenAgenda | 5.2 | No | — | Yes | — | — | — |
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which event scheduling software is ranked first on Samsung Mobile US Press?
Zoho Backstage is ranked #1 of 29 with a score of 9.8. Fourwaves is second and ConfTool third.
How many of these have a free plan?
9 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, ChronoFlo Calendar has the lowest first paid tier we found: $10/mo.
How is this list ranked?
Ranked mobile-first: a phone app alongside the web or desktop product, a free tier and the depth of its documentation. Paid placements never change a rank.