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PragmaPlanner
What it is
PragmaPlanner is web-based event organization software for creating multi-track schedules for conferences, interview days, and summits. Its solver searches scheduling combinations while considering attendee satisfaction and organizer constraints. Rules can cover speaker assignments, participant preferences, room capacities, blocked times, and room or time locks. The product flags speaker overlaps, capacity problems, and invalid placements. Attendee records support descriptions, email addresses, availability, preferences, and assignment tracking. CSV and ICS provide data exchange, while customizable PDF exports create agendas. ICS import and export work with Google Calendar, Apple Calendar, Outlook, and other digital calendars. Roomless sessions can run concurrently without room collisions, and hybrid schedules can combine physical and Roomless sessions. Projects are encrypted on the user’s device before syncing or sharing, using AES-256-GCM, ECIES-based key exchange, and HKDF-SHA-256. The maker states GDPR compliance and says servers do not see schedules or participant data. The Free plan costs nothing for up to 30 participants and 50 projects; Pro is priced on request, billed plus taxes.
For and against
For
- Constraint-based automatic scheduling
- Flags overlaps and capacity problems
- ICS works with major calendar systems
- Hybrid and roomless sessions supported
- Projects encrypted before syncing
Against
- Free plan limited to 30 participants
- Free plan allows up to 50 projects
- Does not replace registration or ticketing tools
- Lost passwords require the recovery key
The verdict
PragmaPlanner focuses on schedule construction and constraint checking rather than full event operations. Its free tier provides a starting point, while Pro raises limits and adds priority support for priced on request plus taxes.
Who it suits
PragmaPlanner suits organizers scheduling complex conferences, interview days, summits, and hybrid programs. It is useful when attendee preferences, room constraints, calendar exchange, and encrypted project data matter.
Plans and prices
Free
Up to 30 participants · Up to 50 projects · Core scheduling features
Read 5 Oct 2026 · pragmaplanner.com
Pro
~200 participants, often more · Up to 1000 projects · Higher limits · Priority support
Read 5 Oct 2026 · pragmaplanner.com
White-label
Custom branding and domain · Custom limits and workflows · Dedicated hosted instance
Read 5 Oct 2026 · pragmaplanner.com
On the record
- Attendee management
- Users can import attendees, add descriptions and email addresses, record availability and preferences, and track assignments.pragmaplanner.com · read 5 Oct 2026
- Auto-scheduling
- Its solver searches scheduling combinations to maximize attendee satisfaction while accounting for constraints.pragmaplanner.com · read 5 Oct 2026
- Calendar compatibility
- The site says ICS import and export works with Google Calendar, Apple Calendar, Outlook, and most other digital calendar systems.pragmaplanner.com · read 5 Oct 2026
- Hosting and origin
- The maker says PragmaPlanner is built in Portugal and hosted on Cloudflare and Hetzner.pragmaplanner.com · read 5 Oct 2026
- Imports and exports
- It supports CSV and ICS data exchange and customizable PDF agenda exports.pragmaplanner.com · read 5 Oct 2026
- Issue detection
- The product flags speaker overlaps, capacity issues, and invalid placements.pragmaplanner.com · read 5 Oct 2026
- Limits and scope
- The maker says the product does not replace registration, ticketing, check-in, badge printing, marketing email, or on-site operations tools.pragmaplanner.com · read 5 Oct 2026
- Password recovery
- Because projects are end-to-end encrypted, the maker says it cannot reset passwords; users need the recovery key shown during signup.pragmaplanner.com · read 5 Oct 2026
- Privacy and compliance
- The maker states that PragmaPlanner is GDPR compliant and that its servers do not see schedules or participant data.pragmaplanner.com · read 5 Oct 2026
- Purpose
- PragmaPlanner is event organisation software focused on multi-track scheduling for conferences, interview days, and summits.pragmaplanner.com · read 5 Oct 2026
- Scheduling rules
- Organizers can set speaker assignments, participant preferences, room capacities, blocked times, and room or time locks.pragmaplanner.com · read 5 Oct 2026
- Security
- Projects are encrypted on the user's device before syncing or sharing; the site specifies AES-256-GCM, ECIES-based key exchange, and HKDF-SHA-256.pragmaplanner.com · read 5 Oct 2026
- Support and refunds
- The site lists email support and says unconditional refunds are available within 14 days of purchase.pragmaplanner.com · read 5 Oct 2026
- Virtual and hybrid events
- Roomless sessions can run concurrently without room collisions, and hybrid schedules can combine physical and Roomless sessions.pragmaplanner.com · read 5 Oct 2026
