Ex Ordo

Ex Ordo is conference-management software for scientific, medical, technical, and academic events. It brings together abstract collection, peer review, registration, programme building, and delivery of virtual events. Organisers can match submissions to reviewers by expertise, manage conflicts of interest, and choose single- or double-blind review. Registration can be configured with fees, member pricing, workshops, and add-on events; attendees can pay by card or bank transfer, with card payments processed through Stripe. The platform supports in-person, virtual, and hybrid formats, including live sessions and on-demand content. Event materials remain available in its online conference space for 60 days after the event ends. It includes session tracks, room scheduling, speaker management, and an attendee app for iOS and Android, alongside web access. Integrations include association data sync with NoviAMS and Naylor, plus single sign-on through SAML or OpenID Connect. Ex Ordo says it is PCI and GDPR compliant, uses HTTPS encryption, and hosts data in the EU as standard. Pricing requires a personalized quote through sales.

Ex Ordo covers conference planning from submissions and registration through event delivery, with support for hybrid formats and attendee mobile access. Organizers should account for quote-based pricing and the 60-day post-event content window.

It is designed for organizers of scientific, medical, technical, or academic conferences, including events that are hybrid or virtual. It may suit teams that need peer review, registration, and programme planning in one platform.

Ex Ordo is a conference-management suite for scholarly events, spanning submissions, review, registration, scheduling and online delivery. It is best suited to scientific, medical, technical and academic organisers running complex programmes or mixed-format meetings. The trade-off is a sales-led price and a defined limit on post-event access.

Overview

Ex Ordo brings the core administrative work of a conference into one system: abstract collection, peer review, registration, programme construction and virtual-event delivery. That breadth matters for committees that would otherwise have to connect separate submission, ticketing and streaming tools. Its focus is clearly scholarly rather than general-purpose event planning, with workflows built around papers, reviewers, sessions and speakers.

The platform covers virtual, in-person and hybrid formats. Live sessions and on-demand content can sit alongside a physical programme, giving organisers one place to manage an event that mixes venues and remote attendance. Content remains on the online conference platform for 60 days after the event ends, which is useful for short-term replay and reference but not for a permanent conference archive.

Key features

Submission and peer review

Organisers can match submissions to reviewers by expertise, handle conflicts of interest and select single- or double-blind review. Those controls fit academic committees that need a defensible allocation process and anonymity rules, rather than a basic form-and-approval workflow.

Registration and payments

Registration can include configurable fees, workshops and add-on events, with member pricing for associations. Card payments and bank transfers are supported; card processing runs through Stripe. This combination is practical for conferences with several ticket types and member categories, although the payment setup still depends on an external processor.

Programme and event operations

Ex Ordo includes session tracks, room scheduling and speaker management. These tools address the operational difficulty of turning accepted abstracts into a coherent timetable, particularly when parallel rooms and multiple speaker obligations must be coordinated. An attendee mobile app for iOS and Android extends the programme to phones during the event.

Integrations, access and compliance

Association-management data can sync with NoviAMS and Naylor. Single sign-on is supported through SAML or OpenID Connect, a useful fit for institutions with established identity systems. Ex Ordo says its software is PCI compliant, uses HTTPS encryption and is GDPR compliant, with EU hosting as standard. Support is described as unlimited email assistance from 9am to 6pm GMT with a 90-minute response-time SLA.

Pricing

The Ex Ordo plan uses custom pricing: the company provides a personalised quote and requires prospective customers to contact sales for features and pricing. That approach can accommodate a conference’s size and configuration, but it prevents straightforward budget comparison before a sales conversation.

There are no published lower-cost tiers or free plan to trial. Buyers should therefore evaluate the complete workflow—submission, review, registration, programme, mobile access and delivery—against the quote rather than assuming individual modules can be purchased separately. The 60-day post-event content window is an important term for organisers expecting longer-lived access.

Platforms

Ex Ordo is offered on the web, Android and iOS. The web platform suits organisers and attendees working across devices, while the iOS and Android conference app is designed for mobile attendee access.

Who it's for

Ex Ordo is a strong fit for scientific, medical, technical and academic conferences with formal peer review, member pricing, workshops and parallel sessions. It is especially appropriate for committees that need hybrid delivery and institutional sign-on alongside scholarly controls.

It is less suitable for a small event seeking transparent self-service pricing, a free starting tier or indefinite access to recordings and programme content. The sales-led quote and 60-day online availability make those requirements central buying considerations.

Pros and cons

Pros

• Conference-specific workflow: Expertise matching, conflict management and single- or double-blind review support rigorous academic selection.
• Broad event coverage: Registration, programme building, room scheduling, speakers and hybrid delivery are handled in one product.
• Useful institutional controls: SAML or OpenID Connect, EU hosting, GDPR compliance and association-system sync suit established organisations.
• Mobile attendee access: Dedicated iOS and Android apps put schedules and event information in attendees’ hands.
• Defined support commitment: Unlimited email support and a 90-minute response-time SLA provide a clear service expectation.

Cons

• Custom pricing only: Without published rates or a free plan, smaller organisers cannot assess cost without contacting sales.
• Short content window: Online event content is available for 60 days after the event, limiting its use as a lasting archive.
• Stripe dependency for cards: Card payments are processed through Stripe, so payment operations are tied to that integration.

Alternatives

Fourwaves is the better starting point for organisers wanting freemium access, including a free Starter plan with 25 abstract submissions per year, unlimited registrations and events, and a 3% service fee.

ConfTool suits smaller non-commercial events that can use a free, locally installed license for up to 150 participants without support.

Sessionize is worth choosing when a free community-event option and free trial matter more than Ex Ordo’s scholarly conference scope.

Airballoon offers a free companion event and networking app, making it an alternative for teams prioritising attendee networking support.

HotCRP is a specialist alternative for ACM- or USENIX-sponsored conferences, journals and workshops using its sponsored free plans.

MeetingHand Abstract Management fits organisers seeking a free allowance of up to 25 registrations or abstracts and a pay-as-you-go option.

OpenConf is an alternative for teams preferring self-hosted deployment, with a Community Edition for three or fewer events and journals per year.

SimplyConf is suited to buyers wanting a free-forever self-hosted core with unlimited events, submissions and users.

Verdict

Choose Ex Ordo when your academic or professional conference needs peer-review controls, detailed registration, programme logistics, hybrid delivery and mobile attendee access in one system. Its strongest case is operational breadth for serious scholarly meetings. Look elsewhere if you need transparent pricing, a free trial or an archive that remains available beyond 60 days.