Tūtaki

Tūtaki is a board operating system that connects preparation, agendas, meetings, minutes, and follow-through in one workflow. It can generate strategic briefs for board papers, surface earlier decisions, and answer plain-English questions across board history with references to the source document and paragraph. Agendas support time-boxed items and decision-type tags, while late papers can be added without rebuilding the pack. Its Minutes Builder drafts minutes in an organisation’s existing style and tags decisions and actions. The Document Vault stores and searches board documents, automatically tagging them by date and type. PrepSpace provides contextual search and offline meeting preparation. Tūtaki describes its solutions for directors, administrators, and executives, and is available on web and iOS. The Tutaki Boards iPad app lets existing customers read and annotate board packs and keep downloaded papers available offline; an invitation from an organisation already set up on Tūtaki is required. The site lists ISO 27001, SOC 2 Type II, GDPR, and HIPAA, and says data is encrypted at rest and in transit and not used to train models. Pricing is on request; a 30-minute demo is offered.

Tūtaki brings board preparation and meeting records into a connected workflow, with offline preparation and searchable board history. Access to its iPad companion depends on an invitation from a participating organization.

It suits directors, administrators, and executives coordinating board materials and meetings. The iPad companion is limited to invitees from organizations already using Tūtaki.

Tūtaki is board-management software for organizations that want to connect meeting preparation, records, and follow-through. It is best suited to directors and the administrators and executives who support them. Its joined-up board workflow is compelling, but custom pricing and invitation-only iPad access make it a poor fit for individuals looking for a self-serve app.

Overview

Tūtaki connects preparation, agendas, meetings, minutes, and follow-through in a single board workflow. That is a practical advantage for organizations that want historical decisions and meeting records to inform the next board cycle, rather than manage each meeting as a standalone pack.

The product is designed for directors, administrators, and executives. It is more narrowly focused on governance than a general collaboration tool, which suits formal board work but makes it a specialized purchase.

Key features

Preparation and agendas

PrepSpace offers AI-powered insights, strategic briefs for board papers, and plain-English search across board history. Context Search cites the source document and paragraph for its answers, giving users a route to check the underlying record. Offline preparation is useful when a director needs to work without a connection, though it is specifically part of meeting preparation.

Agendas support time-boxed items and decision-type tags, and late papers can be added without rebuilding the pack. That flexibility helps administrators handle changes close to a meeting while keeping the agenda structured.

Minutes and document records

The Minutes Builder drafts minutes in an organization’s existing style and automatically tags decisions and actions. The Document Vault stores and searches board documents, tagging them by date and type. Together, these tools can reduce repetitive record-keeping and make prior decisions easier to retrieve, particularly for boards with a substantial history to search.

Security and data handling

Tūtaki says its service runs on AWS, encrypts data at rest and in transit, and does not use customer data to train models. It identifies Anthropic’s Claude as its AI provider under an enterprise agreement, and names ISO 27001, SOC 2 Type II, GDPR, and HIPAA among its security and privacy standards. These controls will matter to organizations assessing sensitive board records; each organization should still judge them against its own governance requirements.

Pricing

Tūtaki is paid, with custom pricing. The pricing route leads to a 30-minute demo built around a board’s governance challenges rather than a self-serve purchase, so prospective customers should expect to discuss their needs with the provider. There is no published plan breakdown or free tier to compare, making it harder for smaller organizations to assess cost before engaging.

Platforms

Tūtaki is available on the web and iOS. Its Tutaki Boards iPad companion lets existing customers read board packs, annotate documents, and keep downloaded papers available offline. Access requires an invitation from an organization already set up on Tūtaki, so the app is not an independent route for individual buyers.

Users can sign in with Google or Microsoft, or with email and password.

Who it's for

Tūtaki is a strong candidate for boards that need more than document distribution: it combines preparation, agenda management, minute drafting, and searchable institutional memory. Administrators may particularly value the late-paper handling and automatic tagging, while directors can benefit from cited answers and offline preparation. Organizations seeking a general-purpose workspace, or individuals without an established customer organization, should look elsewhere.

Pros and cons

• Pros: Context Search cites the source document and paragraph, helping users trace answers back to the board record.
• Pros: Agendas accommodate late papers without rebuilding the pack, while time-boxed items and decision tags keep meeting preparation structured.
• Pros: Offline preparation and downloaded iPad papers support access when connectivity is limited.
• Cons: Custom pricing and a demo-led route leave buyers without a public price for early comparison.
• Cons: The iPad app requires an invitation from a participating organization, ruling out standalone individual access.

Alternatives

For a broader directory of options, browse Board Portal Software.

• BoardPAC is worth considering for organizations that need Android, macOS, Windows, or self-hosted access alongside iOS and web; pricing is by inquiry and depends on annual periods and end users.
• nBoardPortal may suit teams that prioritize unlimited users, storage, updates, and support; it is also available on iOS and web.
• Admincontrol Board Portal is an option for organizations seeking a board portal customized to their needs, with pricing requested from sales.
• BoardBook Premier is another paid board portal option.
• Diligent Audit is a paid alternative with Android, iOS, API, and web platforms; pricing is available by request.
• Govenda may appeal to organizations that value unlimited users, no implementation fees, automated updates, and 24/7 customer support.
• iBabs offers a free trial and could be a better fit for buyers who want to try a portal before purchasing; its pricing varies by country and user count, with volume discounts above 100 users.
• Board Intelligence Portal is another paid option, with tailored pricing based on organizational requirements.

Verdict

Tūtaki is best for organizations that want board preparation, meeting administration, minutes, and institutional memory in one governance-focused workflow. Its cited historical search and connected records are the clearest reasons to choose it. Look elsewhere if you need transparent upfront pricing or an iPad app that individuals can use without an organization invitation.