Novex Speaker Management

Overview

Novex brings application forms, travel details, session assignments and email automation into a platform that also handles registration, check-in, badges, sponsors, marketing, invoicing and reporting. That connected scope can reduce the need to split speaker coordination from attendee operations; it is less compelling if speaker management alone is the requirement.

Organisers can design and print badges or send branded PDF badges with confirmation emails. Email and WhatsApp campaigns share an event audience and suppression list, helping teams coordinate outreach. The interface supports English and Arabic, including a full right-to-left layout.

Key features

• Speaker workflows: Application forms, travel details and session assignments cover key coordination steps, though Novex’s broader event focus may be more than a speaker-only programme needs.
• On-site operations: Beam includes QR check-in and email confirmations with QR e-badges, while badge design and printing connect preparation to event-day tasks.
• Communications: Shared audience and suppression lists for email and WhatsApp campaigns provide a coordinated basis for outreach. Monthly campaign and message quotas vary by plan.
• Integrations and payments: Spectrum includes REST API access and webhooks, and its AI copilot can use a customer-provided Claude or GPT key. Online payments are available when live on Spectrum; paid tickets carry a 4.9% plus $1.99 per-ticket fee, with card processing included.
• Security posture: Novex describes tenant isolation across application, ORM and PostgreSQL row-level security layers, AES-256 encryption for sensitive fields, and primary hosting in the European Union. It says it aligns with EU GDPR, UK GDPR, Saudi PDPL and California CCPA/CPRA; SOC 2 Type II is on its roadmap.

Pricing

Beam is free forever with no card required. It permits one event and up to 150 attendees, with email confirmations, QR e-badges, on-site QR check-in and a public agenda page. Novex branding remains on the free plan, and its single-event ceiling makes it a starter option rather than a fit for a recurring programme.

Flare costs $99 month to month. It allows up to three active events, 1,000 registrations per event, three team members, 5 GB storage and 2,000 email campaigns per month. It adds room to run multiple events, but has no listed WhatsApp allocation and a small team allowance.

Spectrum costs $399 month to month. It raises the limits to 10 active events, 5,000 registrations per event, 10 team members, 20 GB storage, 10,000 email campaigns and 1,000 WhatsApp Business messages per month. It is the tier for larger operations needing API access, webhooks or payment availability; the paid-ticket fee still matters when estimating costs.

Aurora costs $999 month to month and provides unlimited active events and registrations, 25 team members, 100 GB storage, 50,000 email campaigns and 1,000 WhatsApp Business messages per month. The unlimited event and registration allowance suits high-volume programmes, though team, storage and messaging limits remain.

Cosmos uses an annual contract with quote-based custom pricing. It includes unlimited events, registrations, team members, storage, email and WhatsApp, plus SSO, a 99.5% uptime SLA and custom onboarding. It is aimed at organisations needing those enterprise terms rather than a fixed monthly tier.

Novex offers a 14-day trial. Flare includes email support with a 24-hour reply target; Spectrum includes priority support with the same target.

Platforms

Novex supports Android, iOS and web, and offers an API. That range accommodates mobile and browser-based use alongside integrations.

Who it's for

Novex identifies event organisers, agencies, associations and in-house corporate event teams running recurring events as its audience. It is a stronger fit when speaker tasks need to connect with registration, badges, check-in and communications; a one-off small event can start on Beam, but its cap and branding are meaningful constraints.

Pros and cons

Pros

• One broad event workspace: Speaker workflows sit alongside attendee, badge and check-in operations.
• Coordinated outreach: Email and WhatsApp campaigns use the same audience and suppression list.
• Multilingual interface: English, Arabic and full right-to-left layout serve teams and audiences that need those language options.
• Free starting point: Beam supports a small event without requiring a card.

Cons

• Free-plan constraints: One event, 150 attendees and Novex branding restrict Beam to modest needs.
• Tier limits persist: Paid tiers cap seats, storage and campaign volumes, including Aurora.
• Ticket fees: Paid tickets incur 4.9% plus $1.99 per ticket, which should be included in event economics.
• Enterprise cost structure: Cosmos requires an annual, quote-based contract rather than a published monthly price.

Alternatives

For another free option with a smaller stated event ceiling, Event Passport PRO offers one active experience and up to 50 attendees on its free plan, with $1.99 per paid ticket sold. Choose it when that simpler free allowance is sufficient.

Clarity is a paid option with personalized quote pricing and a demo for buyers who want a tailored commercial discussion. SponsorCX is another paid choice, with packages tailored from basic to enterprise based on user count and integration requirements.

run.events starts its Essentials — Conference plan at 4300.00 EUR per year for up to 500 attendees, with unlimited seats and Audience Management, Mobile App, and Check-In & Badging; consider it when those named conference components fit the need. SportsGravy Sponsor Management is a paid alternative.

wehave offers a free allowance for the first 300 guests per season, then a Pay per guest plan at 750.00 EUR per month billed annually with a €750/month minimum; it may suit organisers whose guest-based pricing model matches their season. KORE offers paid, modular KORE Intelligence with a tailored demo, while PlayMaker uses custom pricing tailored to organisation size and needs.

Browse Speaker Management Software and Event Sponsorship Management Software for category listings.

Verdict

Novex is a strong choice for recurring-event teams that want speaker coordination connected to registration, check-in and communications, with tiers that scale from a free event to quote-based enterprise service. Look elsewhere if you need only speaker management, or if paid-ticket fees and the relevant plan limits outweigh the benefit of keeping event operations together.