Event Passport PRO

Event Passport PRO combines ticket sales, registration, agendas, attendee check-in, sponsor showcases, networking, and event analytics. Organizers can set ticket types, prices, and availability, with Stripe Checkout processing payments. Registration forms support text, dropdown, and multi-select fields, and data can be exported to CSV. Multi-track, multi-day agendas can be embedded in an event website. Attendees use unique QR codes to check in to events or sessions, and organizers can optionally use GPS verification. Networking matches attendees using interests, goals, and sessions attended, with in-app connections and contact exchange. Digital passport stamps, a live leaderboard, and stamp- or rank-based prizes add gamification. PRO includes CSV exports, webhooks, and a read-only API, which organizers must request the company to enable. The free plan permits one active experience and up to 50 attendees, with a $1.99 fee per paid ticket sold. PRO costs $100 a month per 200-attendee block and charges $0.99 per paid ticket sold.

Event Passport PRO brings registration, ticketing, check-in, networking, and event engagement tools into one platform. The free tier has a 50-attendee limit and per-ticket fee; PRO uses attendee blocks and also charges per paid ticket.

It suits organizers of conferences, trade shows, multi-event programs, webinars, and corporate events who need ticketing and attendee tools together. The free plan may fit a single small experience with up to 50 attendees.

Event Passport PRO is a broad event-management platform for organizers who need attendee operations and sponsor workflows in the same system. It is most compelling for conferences, trade shows, and hybrid programs where networking and sponsor tracking matter alongside registration. Its range is a strength, but ticket fees and attendee-block pricing can make it costly for smaller events.

Overview

The platform combines ticket sales, registration, agendas, check-in, networking, sponsor showcases, and analytics. It also supports package management, a sponsor pipeline, deliverable tracking, and sponsor reporting, giving organizers tools for sponsor obligations as well as attendee logistics. That breadth can suit multi-event programs, webinars, and corporate events, but organizers seeking only basic registration may be paying for more than they need.

Key features

Registration and event operations

Organizers can configure ticket types with custom prices and availability; Stripe Checkout handles payments. Registration forms support text, dropdown, and multi-select fields, and data can be exported to CSV. Multi-track, multi-day agendas can be embedded on an event website through an iframe. Together, these functions cover common event workflows, though the platform's pricing still needs to make sense for the expected attendee volume.

Check-in and engagement

Unique QR codes support check-in for events and individual sessions, while GPS verification is an option for location-sensitive check-ins. Attendees can collect digital passport stamps, appear on a live leaderboard, and earn prizes based on stamps or rank. These features give organizers ways to encourage participation beyond attendance; GPS verification also brings a privacy consideration, since location data may be collected with permission for events that require it.

Networking and integrations

AI matches attendees using interests, goals, and sessions attended, and participants can connect and exchange contact details in the app. Profile visibility for networking is opt-in. PRO includes CSV exports, webhooks, and a read-only API; webhooks can send data to systems that accept HTTPS. Organizers must contact the company to enable API access on their account, so teams that need it should account for that setup step.

The privacy policy describes technical and organizational safeguards for personal information while acknowledging that no internet transmission or electronic storage method is completely secure. Support is available through a contact form or [email protected].

Pricing

The free plan costs free, billed forever with no credit card required. It allows one active experience at a time and up to 50 attendees, with a $1.99 fee for each paid ticket sold. It is a sensible starting point for a small event or a free event, but the attendee cap and per-ticket charge limit its appeal for larger or revenue-generating programs.

PRO All features costs $100 a month, billed monthly. Each 200-attendee block costs $100/month, with a stated rate of $0.50 per attendee per month and a $0.99 fee per paid ticket sold. PRO includes unlimited experiences and attendees, plus volume discounts up to 30%. The lower ticket fee helps at higher sales volumes, but the block-based subscription means the monthly commitment rises with attendee capacity. It is better suited to organizers running larger or recurring events than to a small one-off event. There is no free trial.

Platforms

Event Passport PRO supports Android, iOS, web, and API access. The API is read-only and must be enabled by the company for an organizer's account.

Who it's for

Choose Event Passport PRO if you manage conferences, trade shows, hybrid events, or multi-event programs and want sponsor tracking, attendee networking, and event operations under one roof. Its webinars, newsletters, and corporate-event use cases may also fit teams that can use the engagement and sponsor tools. It is less suited to organizers with fewer than 50 attendees who need paid ticketing at minimal cost, or teams that only need a simple registration flow.

Pros and cons

• Pros: Registration, ticketing, agendas, QR check-in, networking, and sponsor-management tools are consolidated, reducing the need to coordinate separate systems.
• Pros: PRO combines unlimited experiences and attendees with webhooks and a read-only API, offering room for recurring programs and integrations.
• Cons: The free plan stops at 50 attendees and charges $1.99 per paid ticket, making it restrictive for growing paid events.
• Cons: PRO starts at $100 per month for each 200-attendee block and still charges $0.99 per paid ticket, a meaningful commitment for small events.
• Cons: API access requires contacting the company to enable it, adding a setup dependency for teams that need it.

Alternatives

For a broader comparison, browse Event Sponsorship Management Software.

Choose SponsorCX if you want a paid sponsorship-management product with Android, iOS, and web support and packages tailored to users and integration requirements. Clarity is another paid option, with personalized quotes based on business scale and a demo; it may suit teams that prefer that buying process.

wehave may suit web-based organizers who value a free allowance of 300 guests per season and a free trial. run.events is a paid Android, API, iOS, and web option; its Essentials — Conference plan starts at €4,300 a year for up to 500 attendees and includes Audience Management, Mobile App, and Check-In & Badging.

PlayMaker offers custom pricing tailored to organization size and needs. Novex Speaker Management may be worth considering for a smaller event: its free Beam plan covers one event and up to 150 attendees and includes email confirmations, QR e-badges, and on-site QR check-in.

SponsorFlo is a freemium alternative with API and web support. KORE is a paid web option with modular building blocks and a tailored demo.

Verdict

Event Passport PRO is a strong fit for organizers who need sponsor management and attendee engagement alongside core event operations. Its integrated feature set is the main reason to choose it; the per-ticket fees and $100 monthly charge per 200-attendee block are the main reasons smaller events should look elsewhere.