MeisterTask

MeisterTask is a work management platform for projects, tasks, and documentation, available on Android, iOS, macOS, web, and Windows. Each project has a customizable Kanban-style board for viewing task status, while a projects overview helps track deadlines, risks, and progress across projects. Automations can take on repetitive actions, such as assigning an owner when a task enters a board section. Reports help review project performance and can be filtered by task owner, status, and due date. Integrations include Slack, Google Calendar, iCal, Gmail, Outlook, Google Drive, Dropbox, OneDrive, and Zapier. Basic users can connect two integrations; Pro and Business users have unlimited integrations, and ChatGPT and Claude apps do not count toward the Basic limit. The Free plan is free and includes up to 3 projects. Pro costs $12.50 a month and Business costs $24 a month. Meister says its servers are in an ISO 27001-certified data center in Germany and describes security practices and workspace access controls.

MeisterTask combines task boards, project oversight, automation, and reporting across its listed platforms. The Free plan has project and version-history limits, while integration capacity expands on Pro and Business.

The Free plan is described for individuals, Pro for small teams, and Business for teams centralizing workflows. Enterprise is aimed at organizations needing advanced security and support.

MeisterTask is a project and task management platform for people who want visual boards alongside oversight across multiple projects. It suits individuals and teams whose work follows repeatable stages; its free plan is useful for a small workload, but the three-project cap can make upgrading necessary as work grows.

Overview

Each project has a customizable Kanban-style board that shows task status, and a separate overview tracks deadlines, risks and progress across projects. That combination gives teams a way to manage day-to-day work while keeping an eye on projects as a whole. Automations can handle routine actions, and reports can be filtered by owner, status and due date.

MeisterTask also includes documentation, time tracking and guest access. The maker, founded in 2006 and based in Vienna, says its servers are in an ISO 27001-certified data center in Germany. It describes its security approach as ISO 27001:2022-certified, with security-by-design practices, third-party testing and internal access controls. Admins can manage workspace access with SAML single sign-on, two-factor authentication and role-based controls.

Key features

• Boards and automation: Customizable boards make task stages visible, while automation rules can assign an owner when a task enters a section. This is useful for teams with consistent handoffs; recurring tasks and automations are part of Pro and above.
• Project oversight and reports: The overview brings deadlines, risks and progress across projects into view. Reports filtered by owner, status or due date help teams examine performance across their work, rather than relying only on individual boards.
• Integrations: Connections include Slack, Google Calendar, iCal, Gmail, Outlook, Google Drive, Dropbox, OneDrive and Zapier. Basic allows two integrations; Pro and Business allow unlimited integrations. ChatGPT and Claude apps do not count toward Basic’s cap.
• Access and reliability: SSO, two-factor authentication and role-based controls give administrators options for managing workspace access. Meister states that it offers up to 99.5% uptime and makes daily incremental backups and full backups every 30 days. Enterprise adds a dedicated Success Manager and compliance exports.

Pricing

MeisterTask uses a freemium model, with a free trial also offered. Its prices are presented in USD alongside euro billing amounts.

• Free — free (billed €0 Forever): Includes unlimited tasks, up to 3 projects, up to 5 notes, 5 Content Manager seats, unlimited team members and 20 Meister AI credits. It is a sensible starting point for an individual or a focused workload, but the project cap and 7 days of version history restrict its usefulness for broader or longer-running work. Basic is limited to two integrations.
• Pro — $12.50 a month (billed €12 50 Per User/Month): Adds unlimited projects and notes, external sharing, integrations, private projects, recurring tasks and automations, 75 Meister AI credits, and 30 days of version history. It fits small teams that need room to grow beyond Free’s project limit and want recurring workflows, though the per-user monthly price rises with team size.
• Business — $24 a month (billed €24 Per User/Month): Adds timeline views, team overview, subtasks, roles and permissions, custom reports, 350 Meister AI credits, unlimited version history and priority email and phone support. Teams centralizing workflows may value the expanded coordination and reporting controls; smaller groups may not need the additional capabilities at this price.
• Enterprise — custom pricing: Includes a workload planner, portfolios, SSO, compliance exports and a dedicated customer success manager. It is aimed at organizations that need advanced security and support.

Free gives up unlimited projects and longer version history, while Pro and Business price per user each month. The plan comparison gives Business and Enterprise unlimited version history; Enterprise is the only plan with workload planning, portfolios and a dedicated customer success manager.

Platforms

MeisterTask is available on Android, iOS, macOS, web and Windows. That spread suits teams working across mobile devices and desktop platforms.

Who it's for

MeisterTask is a good fit for individuals who can keep their work within three projects, and for small teams that need visual task boards, cross-project oversight and repeatable workflows. Pro is the practical step up when project volume or integration needs outgrow Free. Business suits teams that want team-level views, custom reports and permission controls in one plan. Organizations requiring portfolios, compliance exports, SSO and dedicated support should consider Enterprise.

It is less compelling for a team that only needs a small number of boards: Pro and Business charge per user monthly, and the main reason to move up is access to more projects, integrations or coordination features.

Pros and cons

• Pros: The project overview complements Kanban boards with deadlines, risks and progress across projects; filtered reports and automation support routine coordination; the platform spans mobile, desktop and web; Business and Enterprise include unlimited version history.
• Cons: Free stops at three projects and seven days of version history; Basic is limited to two integrations; Pro and Business are priced per user monthly, which can add up for larger teams; Enterprise requires custom pricing.

Alternatives

• Kanban Software is a useful category to compare if you want to weigh MeisterTask against other board-based tools.
• Task Management Software is worth browsing if your priority is comparing task-focused products.
• Project Management Software offers a broader set of project tools to compare with MeisterTask.
• Jotform has a free Starter plan with 5 forms and 100 monthly submissions; choose it if those form limits fit your needs.
• Planio offers a free Bronze plan limited to 1 project, 2 users, 10 customers and 1 GB of storage; consider it if those caps suit your workload.
• PLANKA offers a free, self-hosted Community edition; consider it if self-hosting is a priority.
• SwiftKanban has a free Team plan for 3 users and 2 boards; consider it if that smaller team and board allowance is enough.
• Trello has a free plan for up to 10 collaborators and 10 boards per Workspace; compare it if those workspace limits fit your team.
• Kanban Tool has a free plan for 2 users and 2 boards, with no file attachments; consider it if you need a small, capped board setup.
• KanbanFlow offers a free plan with no time limit and a Kanban board; consider it if that simpler free offering meets your needs.
• WeKan offers a free app plan with no admin access; consider it if that restriction works for your use.

Verdict

Choose MeisterTask if you want Kanban boards connected to project-wide oversight, reporting and automation, and your team can justify Pro or Business as work expands. Its strongest case is coordinating several projects in one workspace; its main drawback is that Free’s three-project ceiling and paid per-user plans can make that coordination costly as teams grow.