Avaza

Avaza combines project collaboration, team chat, resource scheduling, time and expense tracking, and customer invoicing in one platform. Projects can be viewed as Kanban boards, Gantt charts, or lists, with budgeting, filtering, grouping, and email-to-task conversion. Scheduling tools show team availability, support drag-and-drop assignments, leave and public-holiday planning, and utilization forecasting. Expense features include receipt capture and digitization, approvals, and recurring expenses. Users can convert estimates into invoices, customize invoice branding and formats, create recurring or retainer invoices, and accept cards, digital wallets, and bank direct debits. Avaza offers more than 50 customizable real-time reports that can be saved and scheduled for delivery. It says it integrates with over 500 apps, including Xero, GitHub, Stripe, Google Workspace, and Dropbox. The platform is available across desktop, tablet, and mobile devices, and chat has native apps for iOS, Android, Windows, and Mac. The Free plan limits active projects, users, invoices and bills, and storage. Startup costs $11.95 per month, billed monthly.

Avaza brings project work, scheduling, expense management, invoicing, and reporting into a single platform, with integrations and mobile availability. Its Free plan has defined user, project, invoice, and storage limits; check those against your team’s workload.

Avaza suits professional teams that want project work, scheduling, expenses, and invoicing together. Its reporting and integrations may also suit teams coordinating work across connected apps.

Overview

Avaza is a professional-services platform that brings project work, team chat, scheduling, time and expense management, and customer billing together. It is best suited to service teams that need those workflows connected; its per-role user caps, however, make the plan choice important even when project collaborators are unlimited.

Projects support Kanban, Gantt, and List task views, plus budgets and email-to-task conversion. That range accommodates different ways of organizing delivery, while scheduling tools connect assignments to team availability, leave, holidays, and utilization forecasts. The financial tools carry work into expenses and invoicing, so Avaza is broader than a task manager but may be more system than teams seeking only project tracking need.

Avaza says it serves more than 70,000 customers in 150 countries. It offers automation rules and integrations with more than 500 apps, including Xero, Stripe, GitHub, Google Workspace, and Dropbox. Its chat has native apps for iOS, Android, Windows, and Mac.

Key features

• Project management: Kanban, Gantt, and List views, filtering and grouping, budgets, and email-to-task conversion give teams several ways to organize work.
• Resource scheduling: Availability views and drag-and-drop assignments are complemented by leave and public-holiday planning and utilization forecasting—useful for teams coordinating capacity as well as deadlines.
• Expenses and billing: Receipt capture and digitization, approvals, and recurring expenses support expense handling. Estimates can become invoices, with customizable formats and branding, recurring or retainer invoices, and payment by cards, digital wallets, or bank direct debit.
• Reporting: More than 50 real-time reports can be customized, saved, and scheduled for delivery, giving managers options beyond one-off status checks.
• Integrations and safeguards: Avaza says it connects to more than 500 popular apps; its integrations directory includes tools such as QuickBooks, Salesforce, Slack, Trello, and Google Calendar. It uses TLS 1.2+ for data in transit, encrypts data at rest, supports TOTP-based multi-factor authentication, and says card data is not stored on or passed through its servers.

Pricing

The Free plan costs nothing. It allows unlimited project collaborators but only one timesheet/expense user, one admin/finance user, and one resource scheduling user; chat is capped at five members. Five active projects, 10 customers, five invoices and bills per month, and 100 MB of storage make it a constrained way to try the workflow, not an obvious fit for a team with regular billing volume.

Startup costs $11.95 a month, billed monthly. It raises the limits to two timesheet/expense users, 20 active projects, unlimited customers, 50 invoices and bills monthly, and 10 GB storage. Admin/finance and scheduling remain at one user each, and chat remains at five members. This is the lowest-cost paid option, but it is best for a small team whose main bottleneck is the Free plan’s project, invoice, or storage ceiling.

Basic costs $23.95 a month, billed monthly. It allows five timesheet/expense users, two admin/finance users, 50 active projects, 100 invoices and bills per month, and 20 GB storage; scheduling stays at one user and chat at five. It suits a growing team needing more financial users and billing capacity, but scheduling and chat seats do not expand with the price.

Business costs $47.95 a month, billed monthly. It includes 10 timesheet/expense users, five admin/finance users, one resource scheduling user, five chat members, unlimited active projects, customers, and invoices and bills, plus 30 GB storage. It is the clearest fit for teams whose project or invoice volume has outgrown the lower tiers, though the stated scheduling and chat caps remain narrow. All paid tiers retain unlimited project collaborators. Paid plans include priority email and chat support; Free includes email and chat support.

Platforms

Avaza is available on Android, iOS, macOS, web, and Windows, as well as through an API and extension. Its stated device coverage spans desktop, tablet, and mobile, giving teams options to access the platform across device types.

Who it's for

Avaza makes the most sense for professional-services teams that want project planning, capacity scheduling, time and expense work, and invoicing under one roof. The Free plan can serve a very small operation with light billing, while the paid tiers suit teams that need progressively more time/expense or finance users. Teams that need more than one resource scheduling user or five chat members should weigh those unchanged caps before upgrading.

Pros and cons

Pros

• Connected delivery and billing: Project, scheduling, expense, and invoice tools cover a service workflow from assignments through customer charges.
• Flexible project views: Kanban, Gantt, and List options let teams choose how to review tasks, with budgets and email conversion adding practical project controls.
• Reporting and integrations: More than 50 customizable reports and a broad integration roster support teams that need reporting and connections to other work tools.
• Defined entry point: Free includes unlimited project collaborators, giving teams a way to include project participants despite the stricter caps on operational users.

Cons

• Free is tightly capped: One user in each core finance, expense, and scheduling role, five projects, five monthly invoices and bills, and 100 MB storage can constrain even modest ongoing use.
• Some seats do not scale: Every paid tier shown keeps resource scheduling to one user and chat to five members, limiting wider participation in those functions.
• Paid plans are monthly charges: The listed paid prices are monthly billed amounts, so teams should compare the recurring cost with the specific user and volume limits they need.

Alternatives

Teamwork.com is worth considering when a five-project, five-user free plan with 100 automations fits better than Avaza’s combination of financial and scheduling limits. Acumatica Professional Services Edition is an alternative for buyers seeking a professional-services edition with custom pricing based on applications, usage, resource needs, and deployment preferences.

Promys Enterprise PSA is another paid option. Deltek Maconomy is an enterprise ERP for professional-services firms, with pricing by demo request. Accelo offers custom quotes based on team size and growth goals, with access to its full platform and onboarding support.

BigTime may suit teams focused on time, expense, project portfolio, and billing management; its Essentials plan starts at $20 per user/month. BQE CORE is a paid alternative with optional modules, including CRM. Productive starts at $10 a month for Essential, with a three-seat minimum; its Professional plan is $25 a month, also with a three-seat minimum.

For broader category comparisons, see Professional Services Automation Software, Time and Expense Software, Time Billing Software, and Project Management Software.

Verdict

Choose Avaza if your professional-services team wants project delivery, scheduling, expenses, and invoicing connected in one platform, and its user caps match your roles. Its broad workflow and reporting are the case for it; look elsewhere if multiple people need resource-scheduling access or if your team needs a project tool without the extra operational scope.