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WeKan
What it is
WeKan is an open-source Kanban tool for organizing tasks and projects, with a free plan and options for cloud or self-hosted use. Boards can be viewed as swimlanes, lists, tables, calendars, Gantt charts, or statistics. Cards can hold descriptions, labels, members, dates, checklists, subtasks, custom fields, attachments, comments, dependencies, templates, and archived items. Automation includes trigger-and-action rules, board buttons, and outgoing webhooks. Teams can import Trello, WeKan JSON, CSV or TSV, Excel, Jira, and Kanboard data. Sign-in options include password, LDAP, CAS, OIDC/OAuth2, and Sandstorm; boards can be private or public, with nine board roles and organization or team membership restrictions. WeKan supports a REST API and Python client, and its self-hosting options include Windows, Mac, and Linux bundles, Snap, Docker, Sandstorm, and Kubernetes. WeKan Cloud costs $50 a year, billed 50 euro/year, while the app plan is free and has no admin access. The maker supports only the newest version and recommends daily backups because data loss is possible and undo is not yet available.
For and against
For
- Free plan is available.
- Supports multiple board views, including Gantt and calendar.
- Cards include checklists, subtasks, and dependencies.
- Offers self-hosting and a REST API.
Against
- The app plan has no admin access.
- Only the newest version is supported.
- Daily backups are recommended; undo is not available.
The verdict
WeKan combines visual project boards with automation, access controls, imports, and several deployment options. Review the plan distinction and backup guidance when deciding whether its free app or WeKan Cloud fits your setup.
Who it suits
WeKan suits individuals or teams who want visual task and project organization across web, desktop, or mobile platforms. Its self-hosting, access controls, and commercial support options may suit organizations that need more control over deployment and board membership.
Plans and prices
WeKan app
No admin access
Read 30 Sep 2026 · wekan.fi
WeKan Cloud
Admin access · unlimited everything · custom domain available
Read 30 Sep 2026 · wekan.fi
Commercial support
50 support hours · private support chat
Read 30 Sep 2026 · wekan.fi
On the record
- Access controls
- WeKan has nine per-board roles, private and public boards, and organization or team restrictions for board membership.wekan.fi · read 30 Sep 2026
- API
- WeKan provides a REST API and a Python client.wekan.fi · read 30 Sep 2026
- Automation
- Automation supports trigger-to-action rules, board buttons that run rules, and outgoing webhooks at global and per-board levels.wekan.fi · read 30 Sep 2026
- Board views
- Board views include swimlanes, lists, table, calendar, Gantt, and stats.wekan.fi · read 30 Sep 2026
- Cards
- Cards support descriptions, labels, members, dates, checklists, subtasks, custom fields, attachments, comments, dependencies, templates, and archiving.wekan.fi · read 30 Sep 2026
- Hosting location
- WeKan Cloud servers are located in Finland.wekan.fi · read 30 Sep 2026
- Integrations
- WeKan can import Trello, WeKan JSON, CSV/TSV, Excel, Jira, and Kanboard data.wekan.fi · read 30 Sep 2026
- Intended users
- Commercial support and services are specified for business-to-business customers, including companies, sole proprietors, and organizations.wekan.fi · read 30 Sep 2026
- Limits
- The maker says only the newest WeKan version is supported and recommends daily backups because data can be lost and there is no undo yet.wekan.fi · read 30 Sep 2026
- Privacy
- WeKan's privacy policy says service data is not given to third parties and users can export or delete their data.wekan.fi · read 30 Sep 2026
- Purpose
- WeKan is an open-source Kanban tool for organizing tasks and projects visually.wekan.fi · read 30 Sep 2026
- Security
- WeKan documents account lockout after repeated failed sign-ins, content sanitization, security and event logs, and private vulnerability disclosure.wekan.fi · read 30 Sep 2026
- Self-hosting
- WeKan offers self-hosted installations through Windows/Mac/Linux bundles, Snap, Docker, Sandstorm, and Kubernetes options.wekan.fi · read 30 Sep 2026
- Sign-in
- Sign-in options include password, LDAP, CAS, OIDC/OAuth2, and Sandstorm.wekan.fi · read 30 Sep 2026
- Storage
- Attachments and avatars can be stored on filesystem, GridFS, S3/MinIO, Azure Blob Storage, or Google Cloud Storage.wekan.fi · read 30 Sep 2026
- Support
- Commercial support is available by email, and yearly support plans include prepaid hours and a private support chat channel.wekan.fi · read 30 Sep 2026
