Flexopus

Flexopus is workspace booking software for hybrid offices, where employees can reserve desks and other workspaces through an app. Workplaces may be booked flexibly, assigned permanently, or blocked; employees can also record when they work from home or remotely. The platform includes interactive floor plans that administrators can create and edit, while user groups can set booking permissions by building, floor, or individual workstation. Occupancy statistics can be viewed at those levels. Flexopus is available as a browser-based Progressive Web App and through iOS and Android apps. Listed integrations include Microsoft Teams, Microsoft Entra ID SAML2 and SCIM, Google Calendar, Webex, Personio, HR WORKS, and a REST API. Billing is per resource, such as a workplace, meeting room, or parking space, with unlimited users. Starter is €1.99 a month per resource; Business is €3.49 a month per resource. A 30-day Demo Plan includes Starter and Business functions without a credit card. Flexopus says it is hosted in Germany on dedicated Hetzner Online GmbH servers and certified by TÜV Rheinland to ISO 27001:2022.

Flexopus combines resource booking, access controls, and occupancy statistics for hybrid workplaces. Its pricing is per resource rather than per user, and a 30-day demo is available without a credit card.

Flexopus suits organizations coordinating workspace use across hybrid offices, from medium-sized family businesses to international corporations. It may be useful where teams need booking permissions or occupancy statistics by location.

Overview

Flexopus is a booking platform for shared workplaces, meeting rooms and parking, with tools for managing office access and occupancy. It suits organizations that need to coordinate space across buildings or teams and want unlimited users under resource-based billing. Its strongest case is the mix of floor plans, permissions and analytics; its main trade-off is that the bill grows with the resources managed.

Key features

Employees can book workplaces flexibly, while administrators can assign them permanently or block them. Employees can also record when they work from home or remotely. Meeting-room booking and check-in are supported, giving hybrid teams a way to manage both reservations and office attendance.

Administrators can create and edit interactive floor plans in the application. User groups can set workplace permissions by building, floor or individual workstation. That level of control is useful when teams have different access rules, though it will matter less to organizations with a single, simple booking area.

Occupancy statistics can be analyzed by building, floor or workplace. Integrations include Microsoft Teams, Microsoft Entra ID SAML2 and SCIM, Google Calendar, Webex, Personio, HR WORKS and a REST API. The tiers divide these capabilities: Starter includes the Teams app and REST API, while Business adds SSO/SAML2/SCIM, statistics, check-in and Google Calendar integration.

Flexopus says it is hosted in Germany on dedicated Hetzner Online GmbH servers and certified by TÜV Rheinland to ISO 27001:2022. Those commitments may matter to organizations evaluating where workplace data is hosted and how security is certified.

Pricing

Workplace Management is billed per resource, such as a workplace, meeting room or parking space, with unlimited users. This model can suit organizations with many employees sharing a modest set of resources; offices managing many reservable spaces should account for the resource count when comparing costs.

• Demo Plan: free for 30 days. It includes all Starter and Business functions, requires no credit card and gives prospects access to the main functions. The company asks prospects to contact sales for a trial link.
• Starter Plan: €1.99 a month, per resource/month, with monthly billing. It includes unlimited users, workplace, parking and room booking, the Microsoft Teams app and REST API. It is the entry option for teams that need core reservations and these connections, but it excludes the Business tier’s SSO, statistics, check-in and Google Calendar integration.
• Business Plan: €3.49 a month, per resource/month, with monthly billing. It includes Starter functions plus SSO/SAML2/SCIM, statistics, check-in and Google Calendar integration. It fits organizations that need identity controls or occupancy reporting, or want check-in as part of their workflow.
• Enterprise: custom pricing upon request for 50 or more resources, with quantity discounts, an individual offer and a key account manager. This is aimed at larger deployments rather than smaller offices.

Platforms

Flexopus is available on the web as a Progressive Web App and through iOS and Android apps. An API is also listed. The browser and mobile options give employees several ways to access bookings, while the API supports connection to other systems.

Who it's for

Flexopus is a strong fit for medium-sized businesses and larger organizations managing multiple kinds of shared space, especially when permissions need to vary by location or occupancy statistics matter. Its unlimited-user model can work well where many employees share a defined inventory. A small team that needs a free ongoing plan, or an office looking only for basic desk reservations, may find the per-resource tiers and broader management tools more than it needs.

Pros and cons

• Pros: Unlimited users on the paid plans make headcount a non-issue when many employees share the same resources.
• Pros: Editable floor plans and permissions down to individual workstations help administrators handle offices with different access rules.
• Pros: Business combines SSO, statistics, check-in and Google Calendar integration for organizations that need more than booking.
• Cons: There is no free plan; the demo lasts 30 days, so ongoing use requires a paid tier.
• Cons: Per-resource billing means costs rise as the number of bookable desks, rooms and parking spaces grows.
• Cons: Several useful functions, including statistics, check-in and Google Calendar integration, require the Business tier.

Alternatives

desk.ly is worth considering for a small team that wants a lasting free plan: it supports up to 15 users for as long as needed, while Flexopus offers only a 30-day demo. Its Corporate plan is €165 a month.

Officely offers a free plan for up to five users and a Basic plan at $2.50 a month per user for simple desk booking. It may suit very small teams or those seeking a straightforward desk-booking option; Flexopus is the better fit for resource-based pricing with room and parking booking.

Roomzilla has a free plan for up to three resources and a Standard (yearly) plan at $10 a year, billed monthly rate paid yearly, per resource, with unlimited resources. It may suit organizations whose needs fit that resource-focused model.

BookingONE is another paid option, available on Android, iOS, macOS, web and Windows.

deskbird charges $4.75 a month per active user for its Business plan, which includes desk, room and parking booking, native mobile apps, check-ins and auto releases, smart recommendations and MS Teams integration. It may fit buyers who prefer per-active-user pricing and want those listed booking features.

Humly Workplace is another paid workplace option with Lite, Pro and Essentials plans.

Kadence offers a free plan and a WorkOps plan with desk and room booking, visitor management, workplace analytics, move management, interactive floor plans and integrations including Microsoft Teams, Slack and HRIS. It may suit organizations seeking that broader listed workplace feature set.

BookitWise is a paid option with a free trial; its SMALL plan costs $10 a month, billed yearly at $120, and covers one building and one to three rooms. It may be relevant for a buyer managing a small room inventory in one building.

Compare more options in Desk Booking Software, Room Booking Software and Workplace Management Software.

Verdict

Choose Flexopus if you need to manage desks, rooms and parking across a hybrid workplace, with access controls and occupancy reporting that scale by building, floor or workstation. Unlimited users and editable floor plans are its clearest advantages. Look elsewhere if you need a permanent free plan or want a simple booking tool without per-resource costs.