Calyx

Calyx is clinic management software for UK aesthetic and skin clinics, with tools for bookings, patient records, prescriptions, consent, and payments. A patient profile can bring together clinical notes, consent forms, treatment history, photos, and billing. The calendar checks practitioner, room, and equipment availability, and supports deposits and automated SMS and email reminders. A clinic-branded patient portal supports appointment booking, treatment-history and balance viewing, aftercare guides, and messaging. Optional Calyx Refine tools restructure shorthand clinical notes; the maker says clinicians approve summaries before saving and the tool does not invent details. Listed available integrations include Stripe, Square, Xero, Klarna, and WhatsApp Business. Calyx says it will migrate historical clinical notes, consent forms, patient databases, and future bookings for free. The Free forever plan supports two practitioners and up to 100 patients, with a 1% card transaction fee. Professional is $249 a month and has a 30-day trial requiring a card. Clinic Pro is $499 a month. Calyx is available on Android, iOS, and the web.

Calyx brings clinic scheduling, patient records, payments, and patient-facing portal features into one service. Clinics should weigh the free plan’s card fee and the paid-plan costs against their needs.

Calyx is aimed at UK aesthetic and skin clinics managing patient care and appointments. Its free plan is described for solo practitioners and supports up to two practitioners and 100 patients.

Calyx is clinic-management software for UK aesthetic and skin practices, with tools for clinical records, scheduling and patient communication. It is best suited to solo practitioners and clinics that want a branded patient portal alongside day-to-day clinic administration. Its free tier lowers the barrier to entry, while paid plans and the lack of HIPAA support make it a less obvious fit for some larger or US-focused practices.

Overview

Calyx brings bookings, prescriptions, consent and payments into a clinic-management system. A patient profile can join clinical notes, consent forms, treatment history, photos and billing, helping staff work from a connected record rather than separate clinical and financial files. Digital forms, inventory tracking and payment processing support the broader clinic workflow.

The calendar checks practitioner, room and equipment availability, and supports deposits and automated SMS and email reminders. That is useful for clinics coordinating treatment rooms or equipment as well as staff. Patients can use a clinic-branded portal to book appointments, review treatment history and balances, read aftercare guides and message the clinic.

Key features

Clinical notes and privacy

Calyx Refine restructures shorthand clinical notes, and a clinician approves each summary before it is saved. The maker says it does not invent details, making clinician review an important part of the workflow rather than an optional final check. AI note tools are optional; when used, clinical text is shared with the AI provider under zero data retention and is not used to train its models.

The privacy policy describes access controls, encryption in transit and at rest, and separation of data between clinics under a data processing agreement. The maker describes patient records as UK GDPR compliant and audit trails as CQC-ready. Those measures support its UK clinic focus, but Calyx does not support HIPAA.

Mobile, integrations and migration

Calyx works on Android, iOS and web. Its mobile access covers schedules, patients, clinical tools, tasks and finances, so staff can use more than appointment information from a phone. Stripe, Square, Xero, Klarna and WhatsApp Business are available integrations; QuickBooks, Google Calendar, Apple Calendar, Calendly and Zapier are marked as coming soon, so clinics that depend on those connections should not assume they are ready.

Calyx says it will migrate historical clinical notes, consent forms, patient databases and future bookings for free. That can reduce the work involved in moving an established clinic, particularly where future appointments are already booked.

Pricing

Calyx uses a freemium model, with a free plan, paid subscriptions and a 30-day trial on Professional. The published plan prices are in USD, despite the product’s UK clinic focus.

The free plan is aimed at solo UK aesthetic practitioners and caps use at two practitioners and 100 patients. Its 1% card transaction fee is worth weighing against the subscription cost if card payments are frequent. Professional expands capacity to eight practitioners at one location, but its 500 monthly AI summaries are a quota to consider for clinics that expect heavy use; the trial lasts 30 days and requires a card. Clinic Pro removes the practitioner cap and supports up to three sites, but asks for full payment at signup and its 10,000 monthly marketing emails remain capped. Enterprise suits clinics needing unlimited locations and more structured support, with custom pricing rather than a published monthly amount.

Platforms

Calyx is available on Android, iOS and web. Mobile access covers schedules, patients, clinical tools, tasks and finances, while the web platform provides another route into the same clinic workflow.

Who it's for

Solo UK aesthetic practitioners can start on the free tier if two practitioner seats and 100 patients are enough. Clinics that need a connected patient record, resource-aware scheduling and a branded portal may find the paid plans a better fit as staff or site needs grow. Practices that require HIPAA support should choose a different system.

Pros and cons

• Connected patient profiles: notes, consent, treatment history, photos and billing sit together, which helps keep clinical and payment context in one record.
• Patient self-service: the branded portal supports booking, aftercare, messaging and balance review, reducing the need to route every patient task through staff.
• Free entry tier with a clear cap: two practitioners and 100 patients can suit a solo practice, though card payments carry a 1% transaction fee.
• Limited integration readiness: several named services, including Google and Apple calendars and QuickBooks, are coming soon rather than available integrations.
• Paid-plan commitment: Professional costs $249 a month after a 30-day trial, while Clinic Pro costs $499 a month with full payment at signup.
• No HIPAA support: clinics that need HIPAA support should rule Calyx out.

Alternatives

Consider Nextech if you want a paid product available on iOS, macOS, web and Windows. Symplast is another paid option with Android, iOS, macOS, web and Windows support; its Launch and Growth plans have no published price. For a paid service with a no-cost entry point ruled out, AestheticsPro has no free plan and offers Android, iOS and web access; its Pro-Plus plan is $160 a month for two users, with additional users at $85/mo and some features costing extra.

Boulevard is a paid option with Android, iOS and web apps, and no free plan. Consentz is a paid alternative with an iOS and web presence and a free trial. Clinicminds is paid, has a free trial and supports iOS, macOS, web and Windows; its subscription starts at €160 a month, with a 10% discount on yearly subscriptions. Pabau is a paid option with iOS, web and API access and no free trial; its Solo plan supports one user and unlimited patients, with price depending on location and number of users. PatientNow is a paid alternative with Android, iOS, web, Windows and API support; its Catalyst AI plan uses tailored pricing.

For broader category browsing, see Med Spa Software and Medical Spa Scheduling Software.

Verdict

Calyx is a strong fit for UK aesthetic and skin clinics that want connected records, resource-aware booking and a branded patient portal, with a free tier for small practices to begin. The main reasons to look elsewhere are the paid-plan costs, the free tier’s patient cap and card fee, and the absence of HIPAA support. Choose it when those limits match the clinic’s needs; otherwise, a paid alternative may be a better fit.