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Clinicminds
Amsterdam, Netherlands
What it is
Clinicminds is a cloud-based patient management and EMR/EHR application for medical spas and cosmetic clinics. It combines online scheduling with treatment records that can include consultation notes, medical histories, consent forms, drawings, photos, and invoices. Scheduling supports multiple locations and automated email and SMS confirmations and reminders. Quinn AI can transcribe and structure consultation details in patient records, including for consultations in multiple languages. The platform processes online payments and deposits through Stripe, including no-show fees. Listed integrations include Mailchimp, Stripe, Zapier, Google Analytics, Google Tag Manager, Meta/Facebook tracking, Sylton, and Labplusarts. Clinicminds says it complies with HIPAA, GDPR, and PIPEDA, encrypts data in transit using 2048-bit SSL connections, and stores data on AWS servers. It states that infrastructure components are mirrored at two locations and that its servers are ISO27001 certified. Customers can request a free full data export when ending a subscription. Support includes in-app chat, online meetings, and screen sharing with product specialists. A free trial is available after a live demo; the subscription starts at €160 a month, with price depending on clinic locations and practitioners.
For and against
For
- Scheduling supports multiple locations.
- Records can include notes, forms, photos, and invoices.
- Free full data export can be requested at termination.
- Support includes chat, online meetings, and screen sharing.
Against
- Free trial requires a live demo first.
- Subscription starts at €160 a month.
- Some QMS, SMS, Stripe, and API costs may be extra.
The verdict
Clinicminds brings patient records, scheduling, and payment processing together for aesthetic clinics. The stated subscription starts at €160 a month, and a trial follows a live demo.
Who it suits
Clinicminds is designed for private cosmetic and aesthetic practices, including medical spas, surgical clinics, and laser clinics. It suits clinics that need scheduling, patient records, and payment tools in one application.
Plans and prices
Listed starting price
Independent directory listing; no plan details supplied
Read 14 Oct 2026 · capterra.com
Starting subscription
Price varies by clinic locations and schedulable practitioners · support staff free
Read 14 Oct 2026 · clinicminds.com
Clinicminds subscription
Price depends on clinic locations and practitioners · Support staff are free · QMS, SMS, Stripe transaction fees, and API access may cost extra
Read 29 Sep 2026 · clinicminds.com
On the record
- AI
- Quinn AI can transcribe and structure consultation details into patient records and supports consultations in multiple languages.clinicminds.com · read 29 Sep 2026
- Analytics API
- The paid Analytics API exposes existing in-app reports through REST-like HTTP GET requests, CSV or JSON responses and an OpenAPI specification; it is intended for periodic rather than real-time retrieval.help.clinicminds.com · read 14 Oct 2026
- Audience
- The maker describes Clinicminds as software developed for private cosmetic and aesthetic clinics, including medical spas, surgical clinics, and laser clinics.clinicminds.com · read 29 Sep 2026
- Company
- Clinicminds describes itself as a Dutch software development company specializing in applications for private healthcare and cosmetic clinics.clinicminds.com · read 29 Sep 2026
- Company profile
- LinkedIn describes Clinicminds as a privately held Amsterdam software company founded in 2012 with 11–50 employees.linkedin.com · read 14 Oct 2026
- Data export
- Customers can request a free full export of their data when terminating a subscription.clinicminds.com · read 29 Sep 2026
- Data ownership
- The vendor says customer data remains theirs, backups are automated and redundant, and a complete export can be requested free when the subscription ends.clinicminds.com · read 14 Oct 2026
- Documentation
- The Help Center contains dedicated collections for setup, patients, scheduling, medical records, administration, integrations, messaging, QMS and release updates, totaling hundreds of articles.help.clinicminds.com · read 14 Oct 2026
- Free trial terms
- A free trial is offered after a live product demonstration, but the public pricing page does not state its duration.clinicminds.com · read 14 Oct 2026
- Gift cards
- Gift cards can be sold online or in-clinic, branded, assigned unique codes and tracked automatically on redemption.clinicminds.com · read 14 Oct 2026
- Infrastructure
- The maker says infrastructure components are mirrored at two locations and its servers are ISO27001 certified.clinicminds.com · read 29 Sep 2026
- Integrations
- Listed connections include Mailchimp, Bird, Zapier, Sylton Observ, Labplusarts, Stripe, Google tools, Meta Pixel, Boxly, Klaviyo, HubSpot, Drip, SharpSpring, SurveyMonkey, Delighted, ActiveCampaign and Pipedrive.clinicminds.com · read 14 Oct 2026
- Legal identity
- The privacy policy identifies Clinicminds as a private company seated in Amsterdam and registered under Dutch Chamber of Commerce number 58343210.clinicminds.com · read 14 Oct 2026
- Licence
- The terms grant limited, revocable access to a proprietary hosted service and reserve intellectual-property rights to Clinicminds; no open-source licence is stated.clinicminds.com · read 14 Oct 2026
- Limit: review evidence
- G2, Capterra and GetApp each show no Clinicminds user reviews, so those directories provide no reviewer-based pros or complaints.getapp.com · read 14 Oct 2026
- Mobile limitation
- The iPad app provides the full practitioner experience, while the iPhone app is limited mainly to viewing information and scheduling.help.clinicminds.com · read 14 Oct 2026
- Notable news
- Release notes dated December 19, 2025 describe Smart Summary improvements, easier record duplication, treatment-plan invoicing and updated Dutch code lists.help.clinicminds.com · read 14 Oct 2026
- Other APIs
- The December 2025 release added Booking API connectivity for chatbots, voice bots and custom apps, plus event-driven Triggers & Actions automation.help.clinicminds.com · read 14 Oct 2026
