Best Knowledge Management Software in 2026
Updated
In short: Confluence is ranked #1 of 37 as of 4 October 2026, ahead of ProProfs Knowledge Base and Lark. The best-ranked option with a free plan is ProProfs Knowledge Base. The lowest first paid tier on this page is Slite at $0.83/mo.
Teams building a shared reference library can compare knowledge management software by what it stores and how people retrieve and maintain it. Supported content types and version history help you consider the materials each tool accommodates and how changes are tracked. AI search and mobile app availability speak to finding and accessing information; granular permissions and single sign-on add access-control considerations. Check free-plan availability and paid-from pricing as you weigh cost. Confluence, ProProfs Knowledge Base and Lark are among the entries shown. Nuclino, Stonly and Slite are also listed, giving you names to consider alongside the comparison points. Think about what your team needs to document, who should see it, and how people will keep that knowledge current.
37 knowledge management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Recognised 40% · Phone app 26% · Documented 20% · Free plan 14% of the score
- 1 Confluence iPhone + Android RecognisedPhone appDocumentedFree plan 7.9$5.42/mo Single sign-on: Yes
- 2 ProProfs Knowledge Base iPhone + Android RecognisedPhone appDocumentedFree plan 7.9$0.99/mo Single sign-on: Yes
- 3 Lark iPhone + Android RecognisedPhone appDocumentedFree plan 7.8Free
- 4 Nuclino iPhone + Android RecognisedPhone appDocumentedFree plan 7.7Free Single sign-on: Yes
- 5 Stonly iPhone + Android RecognisedPhone appDocumentedFree plan 7.7Free
- 6 Slite iPhone + Android RecognisedPhone appDocumentedFree plan 7.0$0.83/mo Single sign-on: Yes
- 7 Outline iPhone + Android RecognisedPhone appDocumentedFree plan 6.8$10/mo Single sign-on: Yes
- 8 Pearltrees iPhone + Android RecognisedPhone appDocumentedFree plan 6.8 AI search: NoSingle sign-on: YesGranular permissions: Yes
- 9 TiddlyWiki iPhone + Android RecognisedPhone appDocumentedFree plan 6.7
- 10 Inmagic Presto iPhone + Android RecognisedPhone appDocumentedFree plan 6.5 Single sign-on: YesGranular permissions: Yes
- 11 Trainual iPhone + Android RecognisedPhone appDocumentedFree plan 6.5 AI search: YesSingle sign-on: Yes
- 12 DEVONthink iPhone only RecognisedPhone appDocumentedFree plan 6.4
- 13 GitBook No phone app RecognisedPhone appDocumentedFree plan 6.4$65/mo Single sign-on: Yes
- 14 BookStack No phone app RecognisedPhone appDocumentedFree plan 6.2£37.50/mo Single sign-on: Yes
- 15 MediaWiki No phone app RecognisedPhone appDocumentedFree plan 6.2Free Single sign-on: Yes
- 16 Scribe No phone app RecognisedPhone appDocumentedFree plan 6.2$1,713/mo AI search: YesSingle sign-on: YesGranular permissions: Yes
- 17 Wiki.js No phone app RecognisedPhone appDocumentedFree plan 6.2Free Single sign-on: Yes
- 18 ReadMe No phone app RecognisedPhone appDocumentedFree plan 6.1$250/mo Single sign-on: Yes
- 19 Slab No phone app RecognisedPhone appDocumentedFree plan 6.1$6.67/mo Single sign-on: Yes
- 20 PHPKB No phone app RecognisedPhone appDocumentedFree plan 5.5$25/mo Single sign-on: YesGranular permissions: Yes
- 21 Brick No phone app RecognisedPhone appDocumentedFree plan 5.4
- 22 Kipwise No phone app RecognisedPhone appDocumentedFree plan 5.4$6.30/mo AI search: YesSingle sign-on: Yes
- 23 Tiki Wiki CMS Groupware No phone app RecognisedPhone appDocumentedFree plan 5.4
- 24 Archbee No phone app RecognisedPhone appDocumentedFree plan 5.3$80/mo Single sign-on: Yes
- 25 Centralpoint No phone app RecognisedPhone appDocumentedFree plan 5.3 Granular permissions: Yes
Is your app on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which knowledge management software is ranked first on Samsung Mobile US Press?
Confluence is ranked #1 of 37 with a score of 7.9. ProProfs Knowledge Base is second and Lark third.
How many of these have a free plan?
12 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Slite has the lowest first paid tier we found: $0.83/mo.
How is this list ranked?
Ranked mobile-first: a phone app alongside the web or desktop product, a free tier and the depth of its documentation. Paid placements never change a rank.