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Ranked on the record · 37 apps

Best Knowledge Management Software 2026

Knowledge management software helps teams collect, organize and share working knowledge. This guide helps buyers compare tools by pricing, search, access control, content handling, history and device support.

The page keeps its current order as it is rebuilt nightly. Compare the maker-published fields for free plans, paid entry points, AI search, single sign-on, granular permissions, version history, supported content types and mobile apps; a ranking basis is not published.

01

Lark

by Lark

Lark is a web and desktop collaboration suite with Android, iOS and Linux apps.

Free plan Free trial From $6 a month, billed yearly AndroidiPhone & iPadWebWindowsMacLinux+1
Record6.6 Visit site The record
02

ProProfs Knowledge Base

ProProfs Knowledge Base publishes help content on web, mobile and Windows, with custom domains and SSO.

AndroidiPhone & iPadWeb+3
Record6.2 Visit
03

Confluence

Confluence is a web, Android and iOS workspace for creating and sharing team knowledge.

AndroidiPhone & iPadWeb+1
Record5.8 Visit
05

Slite

Slite is a paid documentation workspace for web, desktop and mobile, with custom domains.

AndroidiPhone & iPadWeb+4
Record5.8 Visit
6
Pearltrees

Pearltrees suits individuals or teams who want to collect and organize varied content collaboratively.

AndroidiPhone & iPadWeb+1 $29.99 a year Record5.7 Visit
7
TiddlyWiki

TiddlyWiki is a free, self-hosted or web wiki that runs on desktop and mobile platforms.

AndroidiPhone & iPadWeb+4 Free plan Record5.6 Visit
8
BookStack

BookStack is free self-hosted web software with API access, custom domains and single sign-on.

WebLinuxAPI+1 £450 a year Record5.4 Visit
9
GitBook

GitBook publishes knowledge online through a web platform and API, with free and paid plans.

WebAPI $65 a month, billed yearly Record5.3 Visit
10
PHPKB

PHPKB runs as paid knowledge base software on web and self-hosted Windows or Linux setups.

WebWindowsLinux+2 $25 a month Record5.3 Visit
11
Scribe

Scribe suits teams documenting repeatable processes, training colleagues, onboarding new hires, or building materials for AI agents.

WebWindowsMac+2 $17 a month, billed yearly Record5.3 Visit
12
Stonly

Stonly may suit customer-service teams that want interactive guidance for customers or representatives, and teams managing help content across web and mobile touchpoints.

AndroidiPhone & iPadWeb Free plan Record5.2 Visit
13
Brick
Web $5 a month Record5.0 Visit
14
DEVONthink

DEVONthink stores, links, searches and organizes documents in databases across Mac, iPhone, iPad and web.

iPhone & iPadWebMac+1 $99 one-time Record5.0 Visit
15
Foswiki

Foswiki is an open-source collaboration platform for editable pages, structured data and custom applications.

WebWindowsMac+3 Free plan Record5.0 Visit
16
MediaWiki

MediaWiki is free wiki software that runs on web servers, desktops, and through an API.

WebWindowsMac+3 Free plan Record5.0 Visit
17
Tiki Wiki CMS Groupware

Tiki Wiki CMS Groupware is a free self-hosted platform with wiki features and editorial workflows.

WebWindowsMac+2 Free plan Record5.0 Visit
18
Wiki.js

Wiki.js helps write and share documentation on web and self-hosted platforms.

WebWindowsMac+3 Free plan Record5.0 Visit
19
KnowledgeOwl

KnowledgeOwl is paid web-based knowledge management software with API access.

WebAPI $100 a month, billed yearly Record4.9 Visit
20
Outline

Outline is a paid web and desktop knowledge base with mobile apps and custom domains.

AndroidiPhone & iPadWeb+3 $10 a month, billed yearly Record4.8 Visit
21
Helpjuice

Helpjuice is paid knowledge base software for web users with API and browser extension support.

WebBrowser extensionAPI $249 a month Record4.7 Visit
22
HelpSite

HelpSite is paid web knowledge base software with API access, SSO, and version history.

WebAPI $40.83 a month, billed yearly Record4.7 Visit
23
Slab

Slab is web, Windows, and macOS knowledge management software with free and paid plans.

WebWindowsMac $6.67 a month, billed yearly Record4.6 Visit
24
DokuWiki

DokuWiki suits developer teams, workgroups, and small companies that need documentation software they can self-host.

WebSelf-hosted Free plan Record4.5 Visit
25
Kipwise

Kipwise is paid knowledge management software for web and browser extension use, with SSO support.

WebBrowser extension $6.30 a month Record4.5 Visit

Before you choose

Start with the pricing model

Look for a free plan if you need to begin without a subscription. A free trial can help you assess a paid workspace before committing.

Published examples show different entry points: ProProfs Knowledge Base lists a free plan, paid service from $0.99 per user per month on annual billing and a 15-day trial. Pearltrees lists a free plan and paid service from $2.99 per month.

Match the platforms you use

Check support for web, API, Windows, iOS, Android and macOS. A web app may suit browser-based work, while an API can connect knowledge to other software.

Check how people find answers

Compare the presence of AI search with the way your team expects to find information. Review supported content types before moving material into a new system.

Review access controls

Single sign-on can connect sign-in to an existing identity system. Granular permissions can help separate readers, editors and administrators. Confirm the controls match your workspace structure.

Consider change tracking

Version history can help you review or restore earlier content. Check how the feature is described for the documents and other content types you plan to manage.

Use a trial when available

Trial terms vary by product. DEVONthink lists a 30-day trial and a starting price of $99, while ProProfs Knowledge Base lists a 15-day trial. Check the maker's current terms before signing up.

Questions

What should I compare in knowledge management software?
Compare free plans, paid entry points, AI search, single sign-on, granular permissions, version history, supported content types and mobile app support.
Which platforms appear in this guide?
The comparison covers web, API, Windows, iOS, Android and macOS support.
Can I start with a free plan?
A free plan is listed for products such as ProProfs Knowledge Base and Pearltrees. Check the current plan terms before choosing.
Do these products offer trials?
Trial availability varies. ProProfs Knowledge Base lists 15 days, and DEVONthink lists 30 days.
Is open-source software included?
Open-source status is not presented as an available option in this list.

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