Cobot

Cobot is coworking management software for coordinating members, bookings, billing, and workspace activity. Its Coworking Platform Plan includes visitor and member management, a white-label member portal, and multi-location management. Administrators and members can book meeting rooms, phone booths, and event spaces through a calendar. Automated billing and payments are included, and Cobot says it does not charge processing fees on member sales. Built-in analytics cover memberships, bookings, revenue, occupancy, resource performance, and financial trends. More than 100 integrations and add-ons are listed, including Stripe, PayPal, DATEV, Google Calendar, Mailchimp, and Zapier. Access integrations include Kisi, SALTO, Sensorberg, Tapkey, Luckey, and Dormakaba; access can be revoked when a membership or time pass ends. The iOS and Android members app supports bookings only, while account, invoice, and plan management use the web portal. Cobot offers a 30-day trial. The main platform plan is custom-priced based on paying members; listed extras include Cobot External Bookings at $19 a month.

Cobot combines workspace administration with bookings, billing, analytics, and access integrations. Consider that the main plan is custom-priced and the mobile app is limited to bookings.

Cobot suits coworking spaces that need member administration, room scheduling, billing, and activity reporting. Its multi-location options may also suit operators managing more than one space.

Overview

Cobot is built for coworking operators who need to coordinate memberships, space use, and recurring business administration. It is strongest for teams that want bookings, billing, access integrations, and operational reporting in one system.

Its breadth is appealing, but the main platform uses custom pricing based on paying members, and members get only booking features in the mobile app.

Key features

Member operations and bookings

The Coworking Platform Plan combines visitor and member management with a white-label member portal and multi-location management. Its booking calendar covers meeting rooms, phone booths, and event spaces for both members and administrators. A community directory and event management make it a better fit for spaces that manage an active community as well as rooms.

Billing and access

Automated billing and payments can reduce routine administrative work. Cobot says it charges no processing fees on sales to members, but charges 9% on external bookings, 5% on drop-in passes, and 3% on event tickets. Operators with substantial casual or external use should account for those fees when estimating costs.

Pre-built access integrations include Kisi, SALTO, Sensorberg, Tapkey, Luckey, and Dormakaba. Cobot can revoke access when a membership or time pass runs out, a useful operational link between a customer's status and entry permissions.

Integrations, reporting, and mobile

Cobot lists more than 100 integrations and add-ons, including Stripe, PayPal, DATEV, Google Calendar, Mailchimp, and Zapier. Built-in analytics cover memberships, bookings, revenue, occupancy, resource performance, and financial trends, giving operators several views of how the space is performing.

The iOS and Android Members App is limited to bookings. Members must use the web portal for plans, invoices, and account management, so operators seeking a fuller mobile self-service experience should weigh that limitation carefully. Cobot says communications use SSL encryption, servers are firewalled, passwords are encrypted, and the service is GDPR compliant. It says hosting is on AWS and Heroku in Ireland/EU and that it does not process or store credit card data itself.

Pricing

Cobot offers a 30-day trial and no free plan. The Coworking Platform Plan has custom pricing based on paying members. Active members, team members, and tenants count toward that basis; drop-in pass users, external-booking visitors, event attendees, and members' guests do not. This structure ties the main platform price to the core member base, while leaving the total cost dependent on the size of that base and transaction activity.

The named add-ons provide defined extras rather than a lower-cost substitute for the core platform: External Bookings has unlimited booking and resource allowances, while Radius Wi-Fi adds access control and check-in tracking. Premium Support is for operators who want more direct guidance; the main plan already includes unlimited free chat support. Cobot also offers training packages, multilingual guides, and product demos.

Platforms

Cobot is available on web, iOS, Android, and through an API. The mobile app's booking-only scope makes the web portal the practical choice for plan, invoice, and account tasks.

Who it's for

Cobot suits coworking spaces that need member administration alongside bookings, automated billing, access integrations, and analytics, especially operators managing more than one location. It is less compelling for teams that require comprehensive member account management on mobile or need predictable core-platform pricing before discussing their membership count.

Pros and cons

• Pros: The core platform brings member and visitor management, multi-location support, bookings, billing, and reporting together, reducing the need to coordinate those functions separately.
• Pros: Access integrations can connect workspace entry to membership or time-pass status, and the integration catalogue spans more than 100 add-ons and services.
• Pros: No processing fees on member sales keeps the stated transaction charges focused on external bookings, drop-in passes, and event tickets.
• Cons: The main plan is custom-priced based on paying members, so operators cannot rely on a fixed published core price.
• Cons: The Members App handles bookings only; plans, invoices, and account management require the web portal.
• Cons: Fees of 9% on external bookings, 5% on drop-in passes, and 3% on event tickets can matter for spaces with significant non-member sales.

Alternatives

Compare coworking space management software if you want to survey the category before choosing a platform.

Digicuro is another paid option for Android, iOS, and web, with a custom-priced enterprise plan and volume pricing under flexible enterprise contracts.

Pickspace offers tailored custom pricing and is positioned for portfolios from 2 to 20,000 units, making it an alternative to consider for a portfolio-oriented requirement.

Coworks is worth comparing if a published monthly plan is preferable: its Hybrid Workspace plan is $199 a month for up to 150 members and includes a member mobile app, room and equipment bookings, event management, and a front desk tablet app.

Deskie has a $49 a month Starter plan for spaces with 15 members or less, so it may suit a smaller operator looking for a published entry price.

DeskOS is another paid coworking software option for Android, iOS, and web.

Deskworks offers a Coworking Starter plan at $125 a month per location, capped at 25 active members, which gives smaller teams a defined price and seat limit to compare against Cobot's member-based custom pricing.

Engage Apps starts with a $145 a month plan for 100 members at one location, useful for operators who prefer a published member and location allowance.

Hamlet is another paid option for coworking operations.

Verdict

Cobot is a strong choice for coworking operators who want one platform for member administration, space bookings, billing, access integrations, and performance reporting, particularly across multiple locations. Its main reasons to look elsewhere are custom core pricing, transaction fees on non-member sales, and a mobile app that stops at bookings.