Ayillo Tenant Screening

Ayillo Tenant Screening is a screening workflow within property-management software for landlords and property managers. Before applications open, each property must set out its screening criteria, including a credit floor, income multiple and criminal-history policy. Checks may include credit reports and scores, eviction and civil-judgment history, criminal history where permitted, income verification and prior landlord references. Ayillo says criminal screening follows jurisdictional limits, including local ban-the-box rules.

If a screening report contributes to a denial, Ayillo prepares an adverse-action notice that names the screening company and explains the applicant’s right to dispute. The landlord or manager who ran the screening can view the underlying report; applicants receive a summary decision and, if the outcome is adverse, the notice. Screening connects with applications, lease generation, e-signatures and renewals. The Core workspace costs $49 a month, billed monthly per workspace, and includes the first five units. A 30-day free trial is available, but starting it requires a payment card. Ayillo also describes an immutable log of meaningful changes to each property and email support for the core workspace.

Ayillo connects rental screening with a broader leasing workflow and provides applicants with a decision summary and, when relevant, dispute information. The Core workspace is $49 a month, with a card required to start the 30-day trial.

Ayillo Tenant Screening suits landlords and property managers who want screening connected to applications, leases and renewals. It may also fit property owners, investors and commercial property managers identified by Ayillo as users of its software.

Ayillo Tenant Screening is a screening component within a broader property-management workspace, aimed at landlords, owners, investors and management companies. It is best for operators who want applications, screening and leasing administration connected. The trade-off is a paid workspace model, with the entry plan covering only five units.

Overview

Ayillo places tenant screening alongside applications, lease generation, e-signatures and renewals. That unified workflow can reduce handoffs between applicant review and the rest of leasing, particularly for teams managing multiple properties. It also supports commercial properties and identity verification, extending its use beyond a single residential landlord’s process.

Before applications open, each property must publish a credit floor, income multiple and criminal-history policy. This makes the stated standards visible in advance and gives managers a consistent basis for review. Criminal screening is limited to what local jurisdictions permit, including ban-the-box requirements.

Key features

Screening and decision process

Checks may include credit reports and scores, eviction and civil-judgment history, criminal history where allowed, income verification and prior landlord references. The range covers the major parts of a conventional application review, while the published criteria requirement helps applicants understand the threshold before applying.

If a report leads to a denial, Ayillo creates an adverse-action notice naming the screening company and explaining the applicant’s right to dispute. The landlord or manager who ordered screening can view the underlying report; applicants receive the decision summary and, when adverse, the notice and dispute rights. That division gives managers deeper documentation while still providing applicants a defined explanation and remedy.

Leasing operations and records

The workspace combines property, unit and resident records with document and photo storage, a resident portal, maintenance intake, team accounts and role permissions. An immutable log of meaningful changes on each property adds a strong accountability feature for organizations that need a durable record of edits.

Owner distributions can be exported to QuickBooks or paid through connected banking. Resident billing and online collections are supported, and the allocation method is RUBS. These functions make Ayillo more than a screening purchase, but they also mean the value depends on whether you will use the surrounding management tools.

Support

Core includes email support and onboarding import. Ayillo says general inquiries receive a response within one business day, which is useful for setup and operational questions but does not promise a faster channel for urgent issues.

Pricing

The Core workspace costs $49 a month, billed monthly per workspace, and includes the first five units. New professional workspaces receive a 30-day free trial, but a payment card is required to start it. There is no free plan, so continued use after the trial requires a paid workspace.

Core includes properties, units and resident records; document and photo storage; resident portal and maintenance intake; team accounts and role permissions; email support; and onboarding import. It is the sensible fit for a small landlord or manager within the five-unit allowance. The unit cap makes it a poor long-term match for a growing portfolio unless moving to a higher tier is acceptable.

Operate is $431 a month, Growth is $541 a month, and Complete is $565 a month. Each is shown at 100 units. Those prices suit larger operators comparing bundled management capacity, but the published pricing does not identify the additional inclusions for each tier, so buyers should confirm which operational features and permissions differ before committing.

Platforms

Ayillo supports Android, iOS and the web. That combination accommodates mobile work in the field and browser-based administration from an office.

Who it's for

Ayillo is a strong fit for landlords, property owners, investors and property-management companies that want screening tied directly to leasing, resident records, collections and maintenance intake. Commercial property managers can use it where the broader workflow and commercial-property support matter. A small operator needing only occasional background checks may find the monthly workspace harder to justify, especially with no free plan.

Pros and cons

Pros

• Published standards before applications: Credit, income and criminal-history criteria are set before applicants apply, supporting clearer and more consistent decisions.
• Structured adverse-action handling: Denials trigger a notice with the screening company and dispute rights.
• Connected operations: Screening sits beside applications, leases, renewals, records, collections and maintenance.
• Auditability: The immutable property-change log supports accountability across teams.

Cons

• Paid entry point: There is no free plan, and the trial requires a payment card.
• Five-unit Core limit: Small portfolios can outgrow the entry tier quickly.
• Higher tiers cost substantially more: Operate, Growth and Complete are priced at 100 units, making them a significant commitment for mid-sized users.
• Applicants do not receive the underlying report: Their access is the summary decision and, when applicable, the dispute notice.

Alternatives

Choose Rent With Clara if a freemium model and Android, iOS and web access are more important than Ayillo’s paid workspace structure.

RentSpree is the better starting point for landlords seeking a free plan, a trial and a low-cost Landlord PRO option.

Pick Certn Tenant Screening when API access and pay-per-check identity or right-to-work services fit your process.

FrontLobby suits users who want a free basic membership with web and API access.

Consider ApplyConnect for a free web-based operator plan with listed credit, criminal and eviction checks.

RentSafe is an alternative when unlimited applications and per-applicant renter reports are the priority.

SingleKey fits users interested in free pre-screening alongside rent-guarantee services.

SoftScreen is another freemium web option for landlords and real-estate professionals.

For broader comparisons, see Tenant Screening Software, Property Management Utility Billing Software, Student Housing Software, Property Management Vendor Management Software, Self-Storage Management Software and Property Inspection Software.

Verdict

Ayillo Tenant Screening is a good choice for property operators who want defensible screening criteria, structured adverse-action notices and a single workflow for leasing and ongoing management. Choose it for that integration and audit trail; look elsewhere if you need a free service, a lower-cost occasional screening tool or a Core plan that scales beyond five units.