Xtract

Xtract automates purchase invoice processing, from receiving and reading documents through approval, reporting, and posting to accounting systems. It reads PDF invoices across layouts, countries, and languages, including line items and taxes, and can assign invoices to approvers automatically with reminders. Teams can send invoices to an ERP through Xtract APIs or export a flat file for import. Named integrations include SAP, Oracle, Microsoft Dynamics 365, QuickBooks Online, Odoo, and NetSuite. Xtract can produce invoice reports and connect purchase information to dashboards such as Power BI or Tableau. Its expense app supports team submissions, administrator approval, reimbursement, and ERP posting, and is available for iOS and Android. The service runs entirely in the cloud and requires no system download for administration. Xtract also describes an unlimited cloud invoice repository and offers accounting firms client account divisions and bookkeeping features. Pricing is available on request as a custom package, with no amount published. Product pages offer a free trial through contact with sales, but do not state its duration.

Xtract brings invoice reading, approval, ERP posting, and reporting into a cloud service, with a separate expense app for teams. Contact sales for trial access and a custom price before planning an implementation.

Xtract suits businesses that want to automate purchase invoice approvals and connect processing to accounting systems or reporting dashboards. Its expense app and client account features also address teams and accounting firms.

Xtract is a cloud service for finance teams that want to automate purchase-invoice handling from receipt through approval and accounting. It is best suited to organizations with varied supplier invoices and ERP workflows; its breadth is appealing, though custom pricing makes a cost comparison a sales conversation.

Overview

Xtract combines invoice reading, approval, reporting and accounting-system posting in one cloud service. It reads PDF invoices across layouts, languages and countries, including line items and taxes, so it is designed for organizations that receive supplier documents in different formats. Conditional routing, automatic approver assignment, reminders and an approval audit trail help formalize review rather than leaving invoices to move informally between staff.

The service can post through its APIs or export a flat file for import into an ERP. Xtract says the flat-file route needs no development and can be implemented in five business days, a practical option for teams that can use file imports. Named integrations include SAP, Oracle, Microsoft Dynamics 365, QuickBooks Online, Odoo and NetSuite. API users also have official Ruby, NodeJS and Java SDKs, plus a Google Apps Script connector.

Key features

Invoice processing and records

Xtract says its AI reading can process up to 100 invoices per second, and its digital repository offers unlimited cloud storage. Those capabilities suit teams handling substantial invoice volumes or wanting a central archive without a stated storage ceiling. The processing-speed claim does not, by itself, establish how quickly a particular organization's approvals or ERP posting will run.

Reporting and expenses

Users can create custom invoice reports and connect purchase information to dashboard tools such as Power BI and Tableau, including real-time dashboards through APIs. That makes Xtract more useful to finance teams that need to analyze purchasing activity beyond invoice entry. A separate expense app lets staff upload team expenses, managers review them in a real-time dashboard, and approved data move to an ERP; it supports iOS and Android.

Cloud operations and safeguards

Administration runs in the cloud without a system download or computer installation. Xtract describes encrypted communications, SSL, backups, firewalls and DDoS prevention, and states 98.5% system availability. Its privacy policy says the data center meets ISO 27001 and FISMA standards and separately describes data centers as certified under ISO 9001:2015 and FISMA. Support is available Monday to Friday, 8:00 to 20:00, by email at [email protected].

Pricing

Xtract is paid software with a Custom package priced through sales. The company describes integrated pricing per processing, custom packages and no hidden fees, but publishes no amount, so buyers should ask for a quote based on their expected processing needs before budgeting. No seat or processing quota is stated for the package.

Product pages offer a free trial through a “Book a free trial” option and direct prospective customers to sales; no trial duration is stated. That gives teams a route to evaluate the service before purchase, but they should confirm the trial terms and the scope of the quoted package with sales. There are no lower-priced published tiers to weigh against the custom package.

Platforms

Xtract is listed for Android, iOS, web and API. Its expense app is available on iOS and Android, while the core service is cloud-based and requires no local installation for administration. The API and SDK options give organizations a route to connect their own workflows, while teams seeking a desktop installation should look elsewhere.

Who it's for

Xtract is a strong fit for finance departments that receive invoices from varied suppliers, need conditional approvals and audit trails, and want ERP posting and reporting in the same workflow. It can also suit accounting firms: Xtract offers client account divisions and bookkeeping features. Teams that need expense submission alongside invoice processing may value the companion app.

It is less compelling for a small buyer that needs a transparent price or a self-serve, fixed-term trial before engaging sales. Organizations should also confirm how the 98.5% availability figure fits their operational requirements.

Pros and cons

• Pros: Reads PDFs across languages and layouts, including line items and taxes, which helps with varied supplier invoices.
• Pros: Conditional routing, automated approver assignment, reminders and an audit trail support structured invoice control.
• Pros: API and flat-file ERP posting, named integrations and five-business-day implementation for flat files offer multiple routes into accounting systems.
• Pros: Unlimited cloud repository storage and custom reporting extend the service beyond extraction and approval.
• Cons: Custom pricing requires a sales quote, making it difficult to compare costs before a buying discussion.
• Cons: Trial duration is unstated, so buyers must confirm how much time they have to evaluate it.
• Cons: The stated system availability is 98.5%, a figure organizations with stricter continuity needs should assess carefully.

Alternatives

Invoice Approval Software is a useful place to compare more invoice-approval options. Consider hh2 AP Routing & Approval as another paid option with Android, iOS and web support. Wrapbook AP Invoice Approval Workflows is worth considering for production companies looking at its project-based Production Accounting Suite. Choose DOKKA if its paid AP or Close offerings better match your needs. Vic.ai APSuite may suit buyers who prefer a published annual price: its AP Module is $25,000 a year on a 12-month contract. ApprovalMax is another paid option with a free trial and support for mobile approval on iOS and Android. For a workflow platform with published monthly tiers, Cflow offers Joy at $22 a month and Bliss at $32 a month. Finmatics offers Pro Fin at €1.05 a month with an annual invoice in advance, 3,000 booking lines per month and up to 80% time savings. Lightyear offers Essentials at $199 a month, billed for 125 credits per month on a 30-day rolling contract.

Verdict

Xtract is a good choice for finance teams that want invoice capture, controlled approvals, ERP posting and reporting under one cloud service, with an expense app available as a related workflow. Its flexible capture and integration routes are the main reasons to choose it. Look elsewhere if you need a clear published price or a trial with a stated duration before speaking to sales.