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Vic.ai APSuite
Vic.ai APSuite · New York, New York, United States · founded 2016
What it is
Vic.ai APSuite is an invoice approval platform for finance teams and accounts payable operations. It routes invoices using rules based on roles, individuals, vendors, amounts, GL accounts, cost centers, and purchase-order mismatches. When AI confidence meets configured thresholds, Autopilot can complete routine approval steps. The mobile app supports invoice approvals, configurable notifications, and routing to substitute approvers when someone is unavailable. A detailed audit log records actions, comments, and decisions. Vic.ai lists integrations with Oracle, Microsoft, Coupa, Sage, Workday, and Vista, and says its open API can connect to any ERP or accounting system. It also supports real-time, two-way exchange of ERP master data. The maker says it holds annually renewed SOC 1 Type II and SOC 2 Type II certifications and follows an ISO 27001 framework. Data uses HTTPS/TLS in transit and AES-256 encryption at rest. The AP Module is $25,000 a year on a 12-month contract. The platform is available on Android, iOS, and web, with API access.
For and against
For
- Routes by roles, vendors, amounts, and other rules
- Autopilot can complete routine steps at configured AI thresholds
- Mobile approvals include configurable notifications
- Approval log records actions, comments, and decisions
- Supports real-time, two-way ERP master-data exchange
Against
- AP Module costs $25,000 a year
- Requires a 12-month contract
- Pricing is listed as on request
The verdict
Vic.ai APSuite brings configurable invoice routing, mobile approvals, audit records, and ERP data exchange into one approval product. Its listed AP Module price is $25,000 a year on a 12-month contract.
Who it suits
It suits finance and accounts payable teams that need configurable invoice routing, mobile approvals, and an approval audit trail. Teams can also connect it to ERP or accounting systems through listed integrations or the open API.
Plans and prices
Vic.ai AP Module
AI platform for invoice processing and approvals
Read 30 Sep 2026 · aws.amazon.com
Vic.ai APSuite
Enterprise AP automation; invoice processing, PO matching, approvals and payments
Read 15 Oct 2026 · content.vic.ai
On the record
- AI data use
- Vic.ai says global models use derived, non-identifiable data for invoice header predictions, while local line-coding models are trained on customer materials without sharing learning across clients.vic.ai · read 30 Sep 2026
- Analytics
- Vic.ai analytics reports time per invoice, touches per user and vendor-level performance and accuracy.vic.ai · read 15 Oct 2026
- API authentication
- API access requires a Vic.ai client ID and client secret supplied by a Vic.ai representative.docs.vic.ai · read 15 Oct 2026
- API functions
- The API documentation describes master-data sync, historical training-data sync and webhooks for invoice, payment and purchase-order events.docs.vic.ai · read 15 Oct 2026
- API regional endpoints
- The documentation lists separate US and Norway API base URLs.docs.vic.ai · read 15 Oct 2026
- Approval audit trail
- The help center says users can see the selected approval flow in the approval drawer and approval-history audit log.help.vic.ai · read 15 Oct 2026
- Approval automation
- Approval Flows provide intelligent routing and an Autopilot mode for routine approvals.vic.ai · read 15 Oct 2026
- Approval rules
- Approval workflows can be based on roles, individuals, vendors, amounts, GL accounts, cost centers, and PO mismatches.vic.ai · read 30 Sep 2026
- Audit trail
- The approval process keeps a detailed log of actions, comments, and decisions.vic.ai · read 30 Sep 2026
- Autonomous approvals
- Autopilot can complete routine approval steps when AI confidence reaches configured thresholds.vic.ai · read 30 Sep 2026
- Bidirectional sync
- ERP and Vic.ai master data can synchronize in real time in both directions.vic.ai · read 15 Oct 2026
- Cloud infrastructure
- Vic.ai says its infrastructure runs on AWS and uses role-based access and data-governance controls.vic.ai · read 15 Oct 2026
- Company founding and headquarters
- LinkedIn lists Vic.ai as founded in 2017 and headquartered in New York, with the company describing joint New York and Oslo headquarters.linkedin.com · read 15 Oct 2026
- Company history
- Vic.ai’s company timeline begins in 2016, when its founders set out to apply AI to accounting.vic.ai · read 30 Sep 2026
- Company size
- LinkedIn lists Vic.ai as a privately held software-development company with 51–200 employees.linkedin.com · read 15 Oct 2026
- Data extraction
- AI extracts invoice header and line details without customer-built templates.vic.ai · read 15 Oct 2026
- Data protection
- The Trust Center says data in transit uses HTTPS/TLS and data at rest uses AES-256 encryption.vic.ai · read 30 Sep 2026
- Encryption
- The trust page says email, SFTP, API and mobile ingestion use encrypted transport and that invoice data and model outputs remain encrypted during processing.vic.ai · read 15 Oct 2026
