hh2 AP Routing & Approval

hh2 AP Routing & Approval helps construction teams capture invoices, code costs, attach purchase orders, and manage approvals. Invoices can be routed by job, vendor, amount, or other rules, with thresholds, sequential or parallel reviews, and escalations. OCR extracts invoice data, and teams can submit invoices and receipts digitally. During review, users can assign job and cost codes and attach supporting documents. Approved invoices, coding, and payment data sync to an ERP to reduce manual entry. Teams can track invoice status in real time and view approval and timestamped audit histories. The service can manage accounts payable processes across multiple divisions or companies, and mobile users can review and approve invoices. hh2 lists iOS 13.4 or later and Android 9.0 or later; offline app features are limited until a network connection is restored. Listed integrations include Sage Intacct, Sage 300, Sage 100, Spectrum, Foundation, Vista, QuickBooks Desktop, and QuickBooks Online. hh2 says onboarding, training, and ongoing customer service are included, with most contractors live within weeks. Pricing is available on request, and the product page directs prospective customers to book a demo.

hh2 AP Routing & Approval combines invoice capture, coding, approval workflows, ERP synchronization, and audit history for construction accounts payable. Its mobile offline limitations and quote-based pricing are relevant considerations.

It suits general contractors, heavy civil and industrial firms, and specialty subcontractors managing invoice approvals. Teams that need mobile use should check the stated OS requirements and offline limitations.

hh2 AP Routing & Approval is accounts-payable software for construction businesses, especially teams that need job-based coding and controlled invoice sign-off. Its construction-specific routing and ERP connections make it a focused choice; custom pricing and limited offline mobile features are meaningful trade-offs.

Overview

Designed around contractor invoices, hh2 brings capture, coding, purchase-order attachments, approvals, and accounting handoff into one workflow. Teams can manage AP across multiple divisions or companies, which is useful when approval processes span more than one operating entity. hh2 says it was founded in 2004 to bridge communication between construction field and office teams.

Its strongest case is for contractors who need each invoice tied to the right job, cost, vendor, and approver, with a record of how it moved through review. It is less suited to buyers who need a published price before engaging or who depend on mobile work while disconnected.

Key features

Capture, coding, and ERP handoff

OCR extracts invoice data from digital submissions, while reviewers can assign job and cost codes and attach purchase orders or other supporting documents. After approval, invoice, coding, and payment data sync to the ERP, reducing repeated entry between AP review and accounting. The integrations directory covers Sage Intacct, Sage 300, Sage 100, Spectrum, Foundation, Vista, QuickBooks Desktop, and QuickBooks Online.

Routing and accountability

Routing can follow job, vendor, amount, approver, or other rules. Thresholds, sequential and parallel reviews, and escalations give teams ways to align sign-off with invoice value and responsibility. Comments support discussion in the approval process, while real-time status and timestamped approval and audit histories make progress and prior actions easier to follow. That combination is valuable for teams that need a traceable process rather than informal email approvals.

Security and mobile approvals

hh2 says data is encrypted and protected with secure logins and role-based access. Users can review and approve invoices on mobile devices, but the app's offline features are limited until connectivity returns. Mobile requirements are iOS 13.4 or later and Android 9.0 or later, so teams working in low-connectivity locations should treat mobile access as a convenience when online, not a complete offline workflow.

Pricing

hh2 uses paid, custom pricing. Prospective customers are directed to book a demo, and a price is not published, so buyers should expect to discuss their requirements with hh2 before comparing total cost. Onboarding, training, and ongoing customer service are included; hh2 says most contractors are live within weeks. That guided start may help teams adopting structured AP processes, but it does not replace the need to establish pricing and scope directly.

Platforms

The product supports web, Android, and iOS. Mobile use requires iOS 13.4 or later or Android 9.0 or later. Because offline app capabilities are limited until a connection is restored, teams that routinely approve invoices without network access should weigh that constraint carefully.

Who it's for

General contractors, heavy civil firms, industrial contractors, and specialty subcontractors are the clearest fit. The product is particularly relevant to finance teams handling project-coded invoices across multiple entities, using one of the supported ERP systems, and needing approval thresholds, parallel or sequential review, and an audit trail. Businesses outside construction, or buyers seeking a simple low-cost tool with public pricing, have less reason to start here.

Pros and cons

• Pros: Job and cost coding, purchase-order attachments, and OCR bring core invoice preparation into the approval flow.
• Pros: Routing rules, thresholds, escalations, and parallel or sequential approvals support more structured contractor sign-off.
• Pros: ERP synchronization and timestamped history help reduce re-entry and preserve an approval record.
• Pros: Multiple-entity support and onboarding, training, and ongoing service suit organizations managing broader AP rollouts.
• Cons: Custom pricing requires a sales conversation, making early budget comparisons harder.
• Cons: Limited offline features constrain mobile approvals when users lose connectivity.

Alternatives

For a broader comparison, see Invoice Approval Software.

• Wrapbook AP Invoice Approval Workflows is another paid option with Android, iOS, and web support; its AP dashboard requires the Production Accounting Suite and uses custom, project-based pricing for production companies, making it a more relevant comparison for that audience.
• Xtract offers a free trial and custom packaging across Android, iOS, web, and API; consider it if trying the product before committing is important.
• DOKKA is a paid alternative with AP and close offerings and demo-based pricing.
• Vic.ai APSuite costs $25,000 a year on a 12-month contract for its AP Module, an option to compare when a stated annual commitment is preferable to hh2's custom pricing.
• ApprovalMax offers a free trial, mobile apps, unlimited users and approval workflows in its Standard plan, and a full audit trail; it may suit teams prioritizing those stated approval-plan features.
• Cflow offers a Joy plan at $22 a month, billed monthly, with a 10-user minimum and a maximum of 20 workflows; Bliss is $32 a month, billed monthly. It is worth comparing for buyers looking for monthly plan pricing and defined workflow limits.
• Finmatics offers Pro Fin at €1.05 a month, invoiced annually in advance, with monthly payment available at a 20% surcharge and a quota of 3,000 booking lines per month; it is a comparison for teams whose decision hinges on a stated processing allowance.
• Lightyear has an Essentials plan at $199 a month, billed with 125 credits per month on a 30-day rolling contract; it is an alternative to consider when those published terms and its stated purchase-order, expense-management, and line-data-extraction features fit.

Verdict

Choose hh2 AP Routing & Approval if you run a construction business and need invoices coded to jobs, routed through accountable approvals, and synchronized with an established ERP. Its main advantage is the close fit to contractor AP workflows, supported by audit history and multiple-entity handling. Look elsewhere if you need transparent pricing up front or reliable offline mobile approvals.