OpenEOS

OpenEOS is a point-of-sale system for clubs, events, and festival catering, covering planning, ordering, kitchen service, checkout, and analytics. Its mobile POS runs on a phone or tablet around the venue, and guests can submit orders using QR codes. A real-time display offers kitchen and pickup views. The product page identifies SumUp integration for card payments; receipt printing is described as automatic through Raspberry Pi. Organizers can plan and assign shifts, with online volunteer sign-up, and use real-time reports and dashboards. OpenEOS is released under AGPLv3 and can be self-hosted and customized. The self-hosted plan is free and includes all features and unlimited events, with community support. The SaaS plan costs € 25/ event day and includes hosting, backups, automatic updates, and premium support by email, phone, and WhatsApp. Internet gateway rental is € 30/ day, while hardware rental is € 50/ device / day. The listed platforms are Android, iOS, self-hosted, and web. The maker states there is no setup fee, minimum term, or hidden cost.

OpenEOS brings ordering, kitchen views, checkout, shift planning, and reporting into an event-focused POS. Its free self-hosted option and per-event-day SaaS pricing give organizers distinct deployment choices.

It suits clubs and event or festival caterers coordinating orders, kitchen work, checkout, and shifts. Organizers choosing between self-hosting and hosted service can compare the included support and hosting details.

Overview

OpenEOS is a point-of-sale system for clubs, events and festival catering, built to connect ordering with kitchen service, checkout and shift planning. It suits organizers coordinating service across a venue, particularly those who want either to manage their own server or pay only for event days.

Key features

Staff can take orders on a phone or tablet around the venue, while guests can place orders by QR code. A real-time display provides separate kitchen and pickup views, connecting order-taking with preparation and collection. This breadth should suit event teams managing busy service across multiple points, rather than operators looking only for a basic checkout.

OpenEOS identifies SumUp integration for card payments. Receipt printing is described as automatic through a Raspberry Pi, so the printing setup is a consideration for organizers. Shift planning supports assigning shifts and online volunteer sign-up, while real-time reports and dashboards give teams visibility into activity.

The AGPLv3 license permits self-hosting and customization. That gives capable organizations control over deployment, but the free plan still means running the system on their own server and relying on community support.

Pricing

Self-hosted costs nothing, billed Free / forever. It includes all features and unlimited events on your server, with community support. This is the strongest fit for clubs and organizers with the capacity to manage their own hosting; it avoids a software charge but not the responsibility of operating a server.

SaaS costs €25, paid once, billed € 25/ event day on a pay-as-you-go basis with a monthly invoice. All features are included, along with hosting, backups, automatic updates and premium support by email, phone and WhatsApp. It suits organizers who prefer a managed service and support over server administration, though frequent event days can make the per-day model less attractive than free self-hosting. The maker states there is no setup fee, minimum term or hidden cost.

Internet gateway rental costs €30, paid once, billed € 30/ day. It includes an LTE/5G router, unlimited data, Wi-Fi and LAN ports, making it a separate option for event connectivity.

Hardware rental costs €50, paid once, billed € 50/ device / day. It covers tablets for POS, ESC/POS receipt printers, and kitchen and pickup displays, configured on request. This can reduce the burden of arranging event hardware, but the per-device, per-day charge should be weighed alongside SaaS and gateway costs.

Platforms

OpenEOS supports Android, iOS, web and self-hosted deployment. Its mobile POS works on phones or tablets, while self-hosting is available for organizations seeking control over their installation.

Who it's for

OpenEOS is a good fit for clubs, event organizers and festival caterers that need ordering, kitchen and pickup views, volunteer scheduling and reporting in one system. Self-hosting is the cost-conscious route for teams able to run their own server; SaaS is better for those who value managed hosting and direct premium support. Organizers who need a simple checkout without event operations or who do not want an event-day fee should look elsewhere.

Pros and cons

• Pro: Both plans include all features, and self-hosting covers unlimited events without a software charge.
• Pro: QR ordering, mobile POS, kitchen and pickup views, and shift planning address multiple parts of event service.
• Pro: SaaS bundles hosting, backups, automatic updates and premium support with a per-event-day price.
• Con: The free plan runs on your server and includes community support, so it is not a managed option.
• Con: SaaS is billed per event day, and optional gateway or hardware rentals add daily charges.
• Con: Receipt printing depends on a Raspberry Pi setup, which organizers need to account for.

Alternatives

For club management beyond event catering, GymPoint offers a free plan with unlimited members and core membership, billing, scheduling, POS, kiosk and portal functions; its free option requires GymPoint Payments.

Bepoz Club POS is another club POS option, with custom pricing.

clubcloud suits clubs seeking a custom quote based on volume, programming mix and growth plans, with core modules included.

Clubspeed is an alternative for operators who prefer annual pricing: its Core plan costs $319 a year and includes POS, ClubDirector, ClubBooking, e-Giftcards, integrated payments and business-hours support.

Waresport Pro Shop POS is a paid option for sports organizations; its Team plan costs $69.99 a month for up to 75 athletes, with POS included.

GymRoute POS is another paid option, with plans including member and package management, digital forms, online booking and scheduling; its Exceed plan also includes point-of-sale.

MyStudio is a paid alternative for studios, with an Essentials plan at $79 a month that includes unlimited students, a website and member app, rank and belt tracking, online sales and payments, and class scheduling.

ParallelPOS is a paid alternative with a Basic plan at $149.99 a month per location, including POS, inventory, HR, expenses, reports, CRM and 24/7 tech support copilot.

Browse Gym POS Software for more options in that category.

Verdict

OpenEOS is a strong choice for clubs and event caterers that need coordinated ordering, kitchen service and volunteer shifts, especially when they can self-host or run events intermittently. Its all-featured free plan is the main reason to choose it; look elsewhere if you need a fully managed service without per-event-day pricing or only need a straightforward checkout.