Gym141

Gym141 is self-hosted club and gym management software for members, fees, accounting, schedules, and a public website. The open-source software uses the MIT license, and its free plan supports up to 25 active members. Member tools include search, filters, exports, and fee plans with billing periods, reminders, pauses, and payment history. Its cash book tracks categories, payment methods, and fixed costs, creates reports with forecasts, and posts fee payments automatically. A public website can display training groups, a clickable weekly schedule, and editorial pages managed in the backend. Members can sign in to view personal data and fee status, RSVP to events, and see progress charts. An optional scanner extracts registration details from photos or PDFs and pre-fills records, but requires the customer's Anthropic API key. Installation needs a web host with PHP 8.1 or newer and SQLite. A browser installer sets up the database and admin area, where one-click updates include backups and protected files. Pro and add-ons have a 30-day trial once per account, with no payment details required.

Gym141 combines member administration, accounting, scheduling, and a public website in a self-hosted package. Check hosting requirements and member limits before deciding whether the free plan or a paid tier fits.

Gym141 may suit clubs or gyms that want to host their own management software and public member-facing site. Its free plan is for up to 25 active members; Pro starts at €14.90/mo for unlimited members.

Gym141 is a self-hosted management system for gyms and clubs that combines member administration with billing, accounting, scheduling, and a public website. It is a strong fit for operators who can provide a compatible web host and want an MIT-licensed system; clubs seeking hosted software should look elsewhere.

Overview

Gym141 pairs staff tools with a member portal and public-facing site, giving smaller clubs a way to manage administration and present schedules without stitching together separate products. Members can check their personal data and fee status, RSVP to events, and view progress charts. The breadth is useful, but self-hosting puts responsibility for a compatible hosting environment on the club.

The software is open source under the MIT license. It requires PHP 8.1 or newer and SQLite. A browser-based installer configures the database and admin area, and one-click updates include backups and protected files. The maker says no Composer or build step is needed; that reduces deployment steps, but does not eliminate the hosting requirement.

Key features

Member records support search, filters, and exports, while fee plans handle billing periods, reminders, pauses, and payment history. Membership freezes and flexible billing frequency help clubs account for absences and different payment rhythms. Automatic posting of fee payments into the cash book reduces duplicate bookkeeping, and its categories, payment methods, fixed costs, reports, and forecasts give operators a useful financial overview.

The included public website supports training groups, a clickable weekly schedule, and editorial pages managed in the backend. That makes Gym141 more than a back-office tool for clubs that want to publish basic schedule and club information alongside member administration. AI form scanning can extract registration details from a photo or PDF and pre-fill member records, but it requires the club’s own Anthropic API key, so it is not a turnkey feature.

Pricing

The free plan costs €0.00, billed €0 forever, and includes the full feature set for up to 25 active members. That is a meaningful way for a small club to use the system without a recurring software fee, but the active-member ceiling makes it unsuitable for a growing membership unless it moves to Pro.

Pro costs €14.90 per month, billed €14,90 per month, and raises the limit to unlimited members while adding a license key; it can be canceled anytime. This is the clearest fit for a club that has outgrown the free cap but does not need multi-location management or included priority support. Ultra costs €29.90 per month, billed €29,90 per month, and adds priority support and multi-location support to everything in Pro. It suits operators with multiple sites or a need for faster support, though that premium is difficult to justify for a single-location club without those needs.

Priority support is also sold separately for €9.90/month. The one-time Your own app option costs €999.00, billed €999 one-time, and provides a branded member app for Android, iOS, and Windows by request only. Pro and all add-ons have a 30-day free trial once per account with no payment details required. Prices include VAT and are billed via Stripe in the DevWorld customer portal.

Platforms

Gym141 is available on Android, iOS, web, and Windows, as well as in a self-hosted deployment. Its hosting requirements make the web option a commitment to maintaining a suitable PHP-and-SQLite environment rather than simply choosing a cloud account.

Who it's for

Gym141 is best for independent clubs and gyms that want member records, fee administration, accounting, a schedule, and a public site in one system, and have the capacity to run the required host. The free tier is particularly practical for organizations with no more than 25 active members. Clubs that cannot manage self-hosting, need a larger free allowance, or want a fully hosted setup should compare alternatives.

Pros and cons

• Pros: The free tier includes the full feature set, which gives small clubs access to membership, accounting, scheduling, and website tools without a monthly charge.
• Pros: Automatic fee-payment posting and reporting tools connect billing with bookkeeping, reducing the need to reconcile those records manually.
• Pros: The MIT license and browser installer with one-click updates give operators control over deployment and updates.
• Cons: PHP 8.1 or newer and SQLite are required, so clubs without suitable hosting or the capacity to maintain it face a real setup barrier.
• Cons: The free plan stops at 25 active members; clubs beyond that threshold need the €14.90 per month Pro plan.
• Cons: AI scanning depends on the customer’s Anthropic API key, adding a separate setup requirement for clubs that want to use it.

Alternatives

For a broader comparison, see Gym Membership Billing Software. Clubworx is worth considering for a hosted, multi-platform option whose free plan supports up to 20 active members and includes online booking and payment acceptance. BoxBoard may suit a very small garage gym focused on workout scheduling and progress tools, with a free plan capped at five members. Fitnito offers a free starter tier for one location and up to five staff, making it a better fit when staff and recurring-session limits match the operation.

Sport School Manager is an alternative for a school that wants unlimited students, priority support, dedicated onboarding, and a 90-day free trial on its School Plan. GymMaster is a paid alternative with a Foundation plan for 100 current members at $89 a month, suited to readers who prefer a paid product with a defined member tier. FightKit is another paid alternative with a free trial. Gymdesk offers a paid plan for up to 50 members at $75 a month, while MyStudio is a paid option whose Essentials plan includes unlimited students, a built-in website and member app, and online sales and payments.

Verdict

Choose Gym141 if your club wants an open-source, all-in-one membership and operations system and can host it: the free plan is unusually complete for clubs under 26 active members, and Pro removes the cap at a clear monthly price. Look elsewhere if self-hosting is a deal-breaker or if you need priority support or multiple locations without stepping up to Ultra.