DoneTrace

DoneTrace is property documentation and inspection software for landlords, property managers, inspectors, and other teams creating property records. Users can make move-in, move-out, turnover, and general inspection checklists, then attach photo evidence to individual steps. Completed records can be exported as PDFs with protocol details, timestamps, notes, and photos, or shared through links that can be revoked and limited in scope. Recipients do not need an account to view, run, save, print, or download a shared record. The web app works in iOS Safari and Android Chrome without installation, as well as on Android, iOS, and the web. The free plan includes personal checklists, photo proof, PDF exports, and share links. Pro adds visual protocol flows, while Team includes member invitations, roles, and shared templates. DoneTrace says records use row-level security and users own their data. Saving runs requires an internet connection; dedicated offline mode and direct property-management integrations are on the roadmap. Starter templates are examples, not certified standards.

DoneTrace brings checklists, photo evidence, and shareable inspection records into one property documentation workflow. Its free plan covers core personal use, while teams and paid users can access additional collaboration and protocol tools.

It suits property professionals and teams that need repeatable inspection records with photos and shareable reports. Those handling regulated or safety-critical work should have templates reviewed by a qualified expert.

DoneTrace is an online property inspection and documentation tool for landlords, property managers, inspectors, and teams that need repeatable records. It is best for workflows where photos and shareable reports matter more than saving inspections without a connection.

Overview

DoneTrace supports move-in, move-out, turnover, and general inspection checklists, with photo proof attached to individual steps. Completed records can be shared by link or exported as PDFs containing protocol details, timestamps, notes, and photos. That makes the product useful for documenting property condition or completed work in a form that can be handed to an owner or retained with a job file.

Recipients can view, run, save, print, or download a shared record without an account. Links are scoped and revocable, while DoneTrace says records use row-level security and users own their data. This makes external sharing more flexible, though teams still need to manage who receives access.

Key features

Evidence-backed checklists

Attaching photos to checklist steps gives a record more context than a completion list alone. Custom checklists support different property routines, but DoneTrace's starter templates are examples rather than certified standards. Regulated or safety-critical inspections need review by a qualified expert before teams rely on them.

Reports and sharing

PDF export and account-free share links make it practical to pass inspection records to owners and other recipients. Direct integrations with property-management platforms are still on the roadmap, so teams that depend on automated connections will need to use PDFs or links with owner portals that accept document uploads.

Team workflows and connectivity

Team plans add member invitations, workspace roles, and a shared template library. Paid plans also include visual protocol flows, which chain checklists through decision gates, assigned owners, and evidence dependencies; this is more useful for coordinated procedures than for a solo landlord's occasional inspection. The web app works in iOS Safari and Android Chrome without installation, but it needs a connection to save inspection runs. A dedicated offline mode is on the roadmap, making DoneTrace a weak fit for properties with unreliable connectivity.

Pricing

DoneTrace uses a freemium model, with personal use available free and paid plans starting at $9/mo. The free plan costs nothing, billed forever. It includes unlimited personal checklists, one workspace, photo proof per step, PDF export and share links, plus five AI draft credits per month. That is a useful starting point for an individual, but it does not include the team collaboration tools or paid protocol features.

Pro costs $9 a month, billed monthly, and includes 50 AI draft credits per month, visual protocol flows, custom industry tags, advanced reviewers, and audit history. Its 14-day free trial requires a card. Pro suits an individual or small operation that needs more formal review and workflow controls.

Team costs $29 a month, billed per workspace and monthly. It adds team invitations, workspace roles, a shared template library, and 200 AI credits per month, with a 14-day card-required free trial.

Operations has custom pricing, billed per month, and includes SSO + SAML, dedicated success, custom retention, and unlimited AI add-ons. It is aimed at organizations with enterprise identity or retention requirements. The free plan has no stated end date, while both paid trials run for 14 days and require a card.

Platforms

DoneTrace is available on Android, iOS, and the web. Mobile access runs through Android Chrome or iOS Safari, with no app installation required. Because saving runs requires an internet connection, the mobile support does not provide an offline inspection workflow.

Who it's for

DoneTrace suits landlords, property managers, real estate inspectors, vacation-rental operators, contractors, insurance-claim documenters, HOA boards, and construction teams that need consistent checklists and shareable evidence. Solo users can start on the free plan; teams coordinating multi-step procedures are better served by Team or a paid plan with protocol flows. It is a poor choice for field work that must continue offline or for organizations that require direct property-management integrations today.

Pros and cons

• Pros: Photos can be attached to each checklist step, giving inspection records supporting evidence.
• Pros: PDF reports and revocable, scoped share links let recipients access records without an account.
• Pros: The free plan includes unlimited personal checklists, photo proof, PDF export, and share links.
• Cons: Inspection runs cannot be saved without a connection, limiting use at offline or poorly connected properties.
• Cons: Direct integrations with property-management platforms are not available yet, leaving document uploads and links as the stated route to owner portals.
• Cons: Starter templates are not certified inspection standards, so regulated or safety-critical workflows need expert review.

Alternatives

Compare options in Property Inspection Software. Choose PropertyTrace if its free plan's 10-property and five-report monthly allowances or its Tours Pack are a better match for your workload. Inspecto is another option, with a free plan capped at three properties and one seat, unlimited inspections, and watermarked PDFs.

myInspections may suit landlords who want its $8 / month plan for unlimited inspections and properties with one seat. StayProof is an Android alternative whose free plan may limit properties and monthly reports and may watermark PDFs. The Property AI is another freemium option for readers comparing property-focused inspection software.

Wooma is worth considering for a free plan with up to 10 properties, one user, unlimited documents, and eSignatures. SiteIQ has a £14.99 monthly Starter plan for 10 inspections and one user, with AI quote PDFs. SmartRent Smart Access is an access-control alternative with project-specific quotes.

Verdict

DoneTrace is a good fit for property professionals who want checklist-by-checklist photo evidence and reports they can share or export, with a free personal workspace to get started. Its strongest reason to choose it is the link between inspection steps and documented proof. Look elsewhere if inspections must save offline or your workflow depends on direct property-management integrations.