DojoTrack

DojoTrack is a management platform for martial arts schools that brings student and lead records, classes, billing, attendance, and belt progress into one system. It analyzes attendance and payment patterns to identify students who may be at risk of leaving. The free plan includes a lead pipeline for up to 25 leads, one website form, and AI lead scoring, alongside caps of 50 students, 10 classes, and 3 staff. It also limits attendance history to 90 days and includes two email templates and one waiver template. Paid plans begin at $95 a month for up to 100 students, with other listed options at $125 a month for up to 200, $$165 for up to 300, $$195 for up to 500, and $$245 for 501 or more. The student app, with belt curriculum, a studio store, and push notifications, is available on paid plans. DojoTrack is available on Android, iOS, and web, and offers a 14-day trial.

DojoTrack combines studio administration with lead and student management for martial arts schools. Check the free-plan limits and paid-plan student tiers against your enrollment needs.

It suits martial arts studios, including schools teaching Taekwondo, Brazilian Jiu-Jitsu, Karate, MMA, Kung Fu, Muay Thai, Judo, or kickboxing. Studios with up to 50 students can use the listed free plan; those needing the student app must use a paid plan.

Overview

DojoTrack brings student administration and lead tracking together for martial arts schools that want enrollment and retention signals alongside daily studio operations. Its breadth across classes, billing, attendance, and belt progress is appealing, but the free tier is capped and the first paid tier costs $95 a month.

It serves disciplines including Taekwondo, Brazilian Jiu-Jitsu, Karate, MMA, Kung Fu, Muay Thai, Judo, and kickboxing. Small schools can start free; growing studios should compare the student caps and monthly cost with their enrollment.

Key features

Studio and student administration

DojoTrack organizes student and lead records, classes, billing, attendance, and belt progress in one platform. Member import, digital signatures, and kiosk mode are also included capabilities, making it relevant to schools consolidating enrollment and front-desk administration. The free plan allows up to 50 students, 10 classes, and 3 staff, with 90 days of attendance history, two email templates, and one waiver template. Those limits can suit a small operation, but the attendance window and template counts may constrain schools with longer records or more varied communications.

Leads and retention signals

The free tier includes a pipeline for up to 25 leads, one website form, and AI lead scoring. DojoTrack also analyzes attendance and payment patterns to flag students who may be at risk of leaving. These tools give a school a way to keep an eye on prospects and disengaging students; they do not replace staff follow-up, and the lead cap may be restrictive for schools generating more inquiries.

Communications, student app, and data

The features page names Gmail integration and Twilio options for email and SMS, while Stripe billing is described on paid plans. The student app, also limited to paid plans, includes belt curriculum, a studio store, and push notifications. For SMS, DojoTrack’s phone number rental costs $2/month plus $0.017 per text; connecting an existing Twilio account carries no additional charge from DojoTrack.

DojoTrack says it uses encryption in transit and at rest, security assessments and updates, access controls, and secure data centers. Attendance records are deleted three months after creation, and accounts may be deleted after six months of inactivity. Schools that need older attendance records should account for that retention policy. Support inquiries receive a response within 24–48 business hours, with [email protected] as the contact address.

Pricing

DojoTrack is freemium, with a free plan and a 14-day trial. Paid plans are priced monthly by student enrollment: Launch is $95 a month for up to 100 students; Scale is $125 a month for up to 200; Expand is $165 a month for up to 300; Grow is $195 a month for up to 500; and Master is $245 a month for 501+ students. The free plan supports up to 50 students, 25 leads, 10 classes, and 3 staff, with 90 days of attendance history.

Launch is the entry point for schools exceeding the free student limit, while the successive tiers provide higher stated student ceilings at higher monthly prices. The free plan gives a small studio a way to use the core student and class limits without a paid subscription, but its caps and reduced template allowance make it less suitable as enrollment and communication needs grow. Paid plans include five staff seats, and the student app and Stripe billing are described as paid-plan features. SMS rental or an existing Twilio account adds another practical cost or setup choice.

Platforms

DojoTrack is available on Android, iOS, and the web. That mix suits schools managing operations on a browser and students or staff using mobile devices; the student app itself is available on paid plans.

Who it's for

DojoTrack is best suited to martial arts schools that want lead handling and student administration in the same system, particularly those that can make use of attendance and payment signals to prompt retention outreach. Its free tier is a reasonable starting point for a small studio within the stated limits. Schools needing more than 50 students, 10 classes, or 3 staff will need to weigh the monthly paid tiers against the value of the added capacity.

Pros and cons

• Pros: Combines lead, student, class, billing, attendance, and belt-progress management, reducing the need to split those tasks across separate systems.
• Pros: The free plan includes AI lead scoring and an at-risk retention signal, giving smaller schools tools to monitor prospects and engagement.
• Pros: Paid tiers scale by student count, and five staff seats are included.
• Cons: The free tier is capped at 50 students, 10 classes, and 3 staff, with only 90 days of attendance history.
• Cons: Paid service starts at $95 a month, a meaningful step up for a school that outgrows the free limits.
• Cons: The student app is restricted to paid plans, and SMS through a DojoTrack number adds per-text charges.

Alternatives

PushPress is worth considering for a gym seeking a freemium option with unlimited leads, admins, members, and staff on its Free plan, though that plan charges transaction fees.

RhinoFit Sign-In Kiosk is another freemium alternative with a free plan and trial for readers comparing kiosk-focused options.

WaiverFile, WaiverChaser, WaiverDrop, and WaiverForever are alternatives to consider when waiver handling is the priority.

Gym Admin is an alternative with a free plan supporting up to 50 active students, while OLM offers a free platform-access plan with transaction fees.

For a focused comparison of waiver tools, see Gym Waiver Software.

Verdict

DojoTrack is a strong fit for martial arts schools that want lead management, studio administration, and retention signals under one roof. Its clearest reason to choose is that combined scope; its main drawback is the $$95 monthly starting price once a school exceeds the free plan’s 50-student cap. Smaller studios can start free, while schools choosing a paid tier should make sure the broader toolkit justifies the cost.