Clean Smarts

Clean Smarts is a management tool for commercial cleaning companies and janitorial teams, combining time tracking, scheduling, issue reporting, supply updates, inspections, and customer communication. Employees can clock in or out through the mobile app, NFC sensors, text message, phone call, or barcode. Managers schedule teams with a desktop drag-and-drop calendar or mobile app, send notifications, and follow live status updates. Teams and customers can report and track issues from mobile, desktop, or QR codes, with notifications and photo or video attachments. Inspection tools include customized checklists, weighted tasks, due dates, and issue logging. Cleaners can update supply levels, and minimum thresholds can prompt reorder notices. Messaging supports text, photos, and videos without sharing personal phone numbers. QuickBooks Online can sync billing customers, account mappings, services, supplies, and invoices; the accounting feature may need to be enabled. The service runs on Android, iOS, and web. Annual pricing starts at $100/mo, and a fully featured 14-day free trial is available. Foundation is limited to 100 users; payroll is currently offered to U.S.-based companies.

Clean Smarts brings routine cleaning operations into one system, with varied clock-in options and tools for schedules, inspections, supplies, and client issues. Its plan limits and U.S.-only payroll availability are important considerations for some teams.

Clean Smarts suits commercial cleaning businesses that need tools for staff scheduling, time tracking, inspections, supplies, and client communication. It also fits teams that use QuickBooks Online and want mobile, web, or QR-based issue reporting.

Clean Smarts is a commercial-cleaning operations platform for companies coordinating janitorial staff, recurring work, and client requests. It suits managers who need payroll-ready time capture, structured inspections, supply controls, and customer communication in one place. The main decision is whether its paid, team-oriented plans and U.S.-only payroll fit your operation better than lighter freemium tools.

Overview

Clean Smarts combines scheduling, time tracking, issue management, inspections, supplies, messaging, and accounting connections for commercial cleaning businesses. Managers get a drag-and-drop desktop calendar plus mobile scheduling, notifications, and live status updates. Employees and customers can report problems from mobile or desktop, or by scanning QR codes, while real-time alerts and photo or video attachments keep a job’s record useful.

Its operational depth is most valuable when several crews, locations, or clients must be coordinated. Smaller teams may find the paid entry point harder to justify if they only need basic scheduling and invoicing.

Key features

Time, schedules, and communication

Staff can clock in and out through the mobile app, NFC sensors, text message, phone call, or barcode. That range helps accommodate cleaners with different devices or working routines, though managers should standardize which methods they allow for consistent records. Users can message employees, teams, and customers with text, photos, or videos without exposing personal phone numbers.

Quality and issue control

Inspections support custom checklists, weighted tasks, due dates, and issue logging, with examples aligned to ISSA and APPA standards. This gives supervisors a way to prioritize critical work instead of treating every checklist item equally. Issue reporting works across mobile, desktop, and QR codes, making it practical for cleaners and clients to flag problems where they encounter them.

Supplies and accounting

Cleaners can update supply levels in the mobile app, and configurable minimums can trigger reorder notices. QuickBooks Online can sync billing customers, account mappings, services, supplies, and invoices; the accounting feature may need to be enabled for an account, so confirm that requirement before relying on the integration.

Security and continuity

Network requests use TLS, files and backups are encrypted at rest, and administrator permissions can be limited by module and service location. Data is backed up daily, with restoration available to any point in the previous seven days. Owners retain rights to platform data, can export it after cancellation, and can request permanent deletion, although data may be retained for seven years for legal compliance.

Pricing

Clean Smarts has no free plan. A fully featured 14-day trial lets a team evaluate the complete workflow before paying, and cancellation requests are processed within one business day.

• Foundation (annual): $10,010 a year, billed billed annually, plus $6 per additional user per month; maximum 100 users. This is the entry tier for smaller commercial operators that need the core platform and can commit annually.
• Foundation (monthly): $12,510 a month, billed billed monthly, plus $6 per additional user per month; maximum 100 users. It costs more for month-to-month flexibility, which may suit a growing or seasonal business.
• Expert (annual): $16,010 a year, billed billed annually, plus $8 per additional user per month. Customers above 300 users must contact the company for a quote, so large organizations should budget through a sales conversation.
• Expert (monthly): $20,010 a month, billed billed monthly, plus $8 per additional user per month, with the same quote requirement above 300 users. Choose it when advanced capacity matters more than minimizing monthly spend.
• Payroll add-on: $606 a month, with a one-time $200 fee for a mid-year transfer from an old payroll system. Payroll is currently offered only to U.S.-based companies.

The published starting point is $100/mo when billed annually. Foundation’s 100-user ceiling is a meaningful constraint, while Expert’s over-300-user quote requirement makes final costs less predictable for very large workforces.

Platforms

Clean Smarts runs on Android, iOS, and the web, giving office managers desktop scheduling while cleaners and supervisors work from mobile devices.

Who it's for

This is a strong fit for commercial cleaning companies managing recurring schedules, multiple teams, inspection standards, supply replenishment, and client-facing issue resolution. It is less suitable for organizations seeking a free entry tier, for non-U.S. companies needing the payroll add-on, or for very large employers that require transparent pricing beyond 300 users.

Pros and cons

• Pro: Multiple clock-in methods accommodate varied field conditions.
• Pro: Weighted inspections and standards-based checklist examples support accountable quality control.
• Pro: QR, mobile, and desktop issue reporting keeps client problems tied to photos, videos, and notifications.
• Pro: Scoped administrator access, encryption, daily backups, and a 99.9% uptime SLA address operational continuity.
• Con: There is no free plan, so even small teams must pay after the 14-day trial.
• Con: Foundation stops at 100 users, and Expert pricing becomes custom above 300 users.
• Con: Payroll is limited to U.S.-based companies and adds $606 a month.

Alternatives

If you need a free starting tier, Allclean offers a plan for up to three users, while JobFlowly and SweepOS also provide free plans with more limited operating scope. Choose Cleaners App for a paid alternative with Solo, Crew, and Team tiers aimed at smaller user groups. CleanManager is another paid option with client-login access. Janitorial Manager targets operations starting at $1,000 a month and includes training and support. For booking-focused workflows, Launch27 offers unlimited users and bookings on its Base plan. Larger landscaping businesses can consider Aspire, whose plans are organized by annual revenue. Browse the Cleaning Service Software list for more options.

Verdict

Choose Clean Smarts if you run a commercial cleaning operation that needs dependable field time capture, detailed inspections, supply thresholds, and client issue handling in one system. Look elsewhere if a free plan, non-U.S. payroll, or fully transparent pricing for very large teams is more important than its broad operational toolkit.