Catertoo

Catertoo is catering management software that brings clients, events, menus, proposals, and payments together. Users can build itemized proposals from their menus, add fees, discounts, and tax, then send quotes for online client acceptance. Event tracking covers the path from inquiry through confirmed and completed, with guest counts, dates, venue and client links, and activity timelines. Client records can include contacts, addresses, notes, tags, and their own activity timelines. Accepted proposals can become invoices, and Stripe can collect card payments while deposits and balances are tracked. The product also lists menu management, staff scheduling, contract signing, catering order management, and event logistics. Catertoo says its full product works on desktop, tablet, and phone without an app download, and describes a JSON API foundation. It is in public beta and says its core product has shipped. A free plan allows up to three events per month; paid plans start at $29/mo billed annually. Intended users include independent caterers, restaurant catering arms, hotels and venues, and campus dining operations.

Catertoo covers proposal creation, event tracking, client records, and payment collection in one service. The free plan has a monthly event cap, while the product remains in public beta.

Catertoo suits caterers and food-service operations that need to coordinate proposals, event details, clients, menus, staffing, and payments. It names independent caterers, restaurant catering teams, hotels, venues, and campus dining as intended customers.

Overview

Catertoo is a catering operations platform for teams that want client, event, proposal, and payment work connected. It is most compelling for caterers who need a free way to coordinate a small number of monthly events; the public-beta status is a reason to check that its current workflow fits before moving essential operations.

Key features

The proposal builder uses menu items to create itemized quotes, with fees, discounts, and tax, then lets clients accept online. Accepted proposals can become invoices, giving teams a connected route from pricing to billing. That is useful when menus are a natural basis for quoting, but less so if a business relies on a different proposal process.

Events move through inquiry, confirmed, and completed statuses, with dates, guest counts, client and venue links, and activity timelines. The CRM keeps organization and individual records, multiple contacts, addresses, notes, tags, and client timelines. These records can help teams retain context across repeat work, though public beta makes it prudent to confirm the workflow covers the operation’s needs.

Stripe supports online card payments, with deposits and balances tracked. Catertoo says it does not store raw card numbers and that Stripe handles payment data as a PCI DSS Level 1 certified processor. It also says tenant data is isolated with row-level security, data is encrypted in transit using TLS 1.2 or higher and at rest at the storage layer, and passwords are hashed with bcrypt.

The product includes menu management, staffing, reporting, and event logistics. Catertoo says its full product works on desktop, tablet, and phone without an app download. It describes a JSON API foundation and provides API documentation; Google sign-in is optional. The team usually replies within a day, while paid tiers add priority or dedicated support.

Pricing

The Free plan costs nothing, billed $0 /mo forever. It allows up to 3 events a month and includes unlimited users and clients, proposals and e-signatures, and the menu builder. The event ceiling makes it a sensible fit for a small or occasional operation, but busy caterers will need a paid plan; the unlimited user allowance is helpful for teams that want to evaluate it together.

Pro costs $39 a month, billed $39 /mo, or $29/mo billed annually, saving $120/yr. It removes the event cap and adds branding on proposals and invoices, priority support, and free migration from an old tool. This is the practical step up for growing businesses that need unlimited events and a branded client-facing process.

Premium costs $89 a month, billed $89 /mo, or $69/mo billed annually, saving $240/yr. It includes everything in Pro, 0% Catertoo fee on card payments, four times Pro’s AI allowance, and dedicated onboarding. It suits operations that value those added payment and onboarding terms; the higher price is difficult to justify if they do not.

Enterprise has custom pricing and offers custom workflows, integrations and development, SLAs, SSO, and dedicated support. It is aimed at organizations that need tailored work or service commitments rather than a standard plan.

Platforms

Catertoo supports Android, iOS, web, and API access. Its full product also works on desktop, tablet, and phone without a download, giving teams a browser-based option across devices.

Who it's for

Catertoo names independent caterers, restaurant catering arms, hotels and venues, and campus dining operations as intended customers. The free tier is best suited to low event volume; Pro is better for teams handling more than three monthly events, while Premium and Enterprise target needs for payment terms, onboarding, customization, or support. Any operation depending on mature, established workflows should weigh the public-beta status before adopting it for core work.

Pros and cons

• Pros: Proposals, event records, client histories, invoices, and Stripe collection connect several core catering tasks in one service.
• Pros: Free includes unlimited users and clients, making it possible for a team to work within the three-event monthly cap.
• Pros: Pro removes the event cap and includes branding and migration; Premium adds a 0% Catertoo card-payment fee.
• Cons: Free is capped at three events a month, so regular-volume operations must pay to continue without that ceiling.
• Cons: Public beta may be a poor fit for businesses that need established workflows without qualification.
• Cons: Premium’s higher monthly cost is worthwhile only if its payment, AI allowance, or onboarding benefits matter to the business.

Alternatives

CaterOps is worth comparing for teams that want a free tier with up to 5 events a month and one team member; its listed free plan includes an event pipeline, basic BEOs, and a menu builder. Catertoo is the stronger fit when unlimited users and clients matter more than that higher free event cap.

CaterTrack is another option for businesses comparing catering software with a 7-day free period and listed web, Android, and iPhone access.

Excellent may suit readers looking for an annual plan that includes every user and unlimited events, leads, and proposals, with a 30-day money-back guarantee.

Civica Catering Management is an alternative for teams seeking a catering management product with API access and a demo-led buying process.

Caterease is an option for readers who want software spanning Android, iOS, macOS, web, and Windows, with separately priced modules including Guest Rooms Manager, Prospect Manager, Document Builder, Web Inquiry, and Banquet Rooms.

CaterZen is worth considering for a business prepared for a paid plan that lists unlimited users, transactions, menus and items, and orders or events.

Curate is another catering software option for businesses comparing products with annual subscriptions and pricing by chat.

Jucas Catering Software is an alternative to compare for catering operations evaluating a mobile application add-on.

For broader comparisons, see Restaurant Catering Software and Event Catering Software.

Verdict

Catertoo is a strong candidate for caterers who want proposals, client and event tracking, and Stripe payments connected, especially if the free plan’s three-event monthly cap is enough to start. Choose Pro when event volume exceeds that limit or branded documents matter. Look elsewhere if public-beta status is too much uncertainty for core operations, or if Catertoo’s plan limits and added paid features do not match the business’s needs.