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Xero Expenses
Melbourne, Australia
What it is
Xero Expenses lets employees submit business expense claims for approval and reimbursement. In the Xero Me app, employees can photograph receipts; extracted details can prefill a claim. Approvers can approve or decline claims in Xero or Xero Me, then track them by status, employee, or account. Approved claims can be paid from a bank account or reimbursed through payroll in the next pay run. Xero turns approved claims into accounts payable bills and records them against the relevant expense account. Employees can also submit mileage claims for work travel in a personal vehicle, alongside other expense claims. Xero says digital receipts are stored for audit and compliance and claims include document audit trail details. Expenses is available in Xero on the web and in the Xero Me app for iOS and Android. Xero describes its audience as small businesses, accountants, and bookkeepers. The company offers support through Xero Central and advertises free personalized onboarding with a product specialist for the first 90 days. Its platform connects with more than 1,000 business apps. Pricing starts at $25/mo; there is no free plan, and a free trial is listed.
For and against
For
- Receipt photos can prefill expense claims
- Approvers can track claims by status, employee, or account
- Claims can be reimbursed through payroll
- Mileage claims appear alongside other expenses
- Free personalized onboarding for the first 90 days
Against
- No free plan
- Pricing starts at $25/mo
The verdict
Xero Expenses links employee claims with approvals, reimbursement, payroll, and accounts payable. Check plan eligibility for expense and mileage claims, since they are listed with Established but not Early or Growing.
Who it suits
Xero Expenses may suit small businesses, accountants, and bookkeepers managing employee expense and mileage claims. Its web and mobile access can serve employees submitting claims and approvers reviewing them.
Plans and prices
Early
20 invoices · 5 bills · no employee expense and mileage claims listed
Read 7 Oct 2026 · xero.com
Growing
Employee expense and mileage claims not listed
Read 7 Oct 2026 · xero.com
Established
Employee expense and mileage claims included
Read 7 Oct 2026 · xero.com
On the record
- Accounting integration
- Approved expense claims are automatically turned into bills in accounts payable and recorded against the relevant expense account.xero.com · read 7 Oct 2026
- Approvals
- Approvers can approve or decline claims in Xero or Xero Me and track them by status, employee, or account.xero.com · read 7 Oct 2026
- Audit and controls
- Xero says digital receipts are stored for audit and compliance and claims include document audit trail details.xero.com · read 7 Oct 2026
- Integrations
- Xero says its platform connects with more than 1,000 business apps.xero.com · read 7 Oct 2026
- Mileage
- Employees can submit mileage claims for work travel in a personal vehicle, and mileage claims appear alongside other expense claims.xero.com · read 7 Oct 2026
- Mobile access
- Xero says Expenses is available in the web version of Xero and the Xero Me mobile app.xero.com · read 7 Oct 2026
- Purpose
- Xero Expenses lets employees submit business expense claims for approval and reimbursement.xero.com · read 7 Oct 2026
- Receipt capture
- Employees can photograph receipts in the Xero Me app, which extracts key details to prefill an expense claim.xero.com · read 7 Oct 2026
- Reimbursement
- Approved claims can be paid from a bank account or reimbursed through payroll in the next pay run.xero.com · read 7 Oct 2026
- Security
- Xero states it is ISO/IEC 27001:2022 certified, produces independently audited SOC 2 reports, and encrypts information in transit and at rest.xero.com · read 7 Oct 2026
- Support
- Xero offers support through Xero Central and advertises free personalized onboarding from a product specialist for the first 90 days.xero.com · read 7 Oct 2026
- Who it serves
- Xero describes its audience as small businesses, accountants, and bookkeepers.xero.com · read 7 Oct 2026
