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mycloud Back Office
What it is
mycloud Back Office is a hospitality accounting system for independent properties and hotel chains. Its modules cover sales and debtors, purchases and creditors, petty cash, bank reconciliation, general ledger, and financial reporting. Purchasing tools can draft orders from reorder policies, recent purchase terms, or supplier quotations; inventory features cover receiving, stock takes, and consumption tracking. F&B Costing compares actual use with recipe and menu sales expectations and produces variance, menu engineering, and food-cost reports. A membership accounting module records members and supports billing by membership type and optional services, with links to PMS, POS, and events and catering modules. The web-based system can be deployed on-site, at a chain data centre, or as a service, and is described as supporting multi-property hotel-chain functions. Supporting documents can be scanned and attached to transactions, while reports can be viewed on screen or sent by email. Interfaces exist for some PMS, POS, payroll, and other systems. The maker lists a free trial and pricing from £8/mo; tax-reporting coverage varies by country or region and should be checked.
For and against
For
- Includes bank reconciliation and financial reporting.
- Supports multi-property accounting.
- Tracks inventory receiving, stock takes, and consumption.
- F&B Costing produces food-cost reports.
- A free trial is listed.
Against
- There is no free plan.
- Tax-reporting coverage varies by country or region.
- Listed room-based plans have a 20-room minimum.
The verdict
mycloud Back Office brings accounting, purchasing, inventory, and food-costing functions into a hospitality-focused system. Check local tax coverage and confirm plan inclusion, since listed pricing does not specify Back Office plan details.
Who it suits
mycloud Back Office is presented for independent hospitality units and hospitality chains. Its accounting, inventory, purchasing, and multi-property features address hotel operations.
On the record
- Accounting
- Modules include sales and debtors, purchases and creditors, petty cash, bank reconciliation, general ledger, and financial reporting.mycloudhospitality.uk · read 9 Oct 2026
- Audience
- The product is presented for independent hospitality units and hospitality chains.mycloudhospitality.uk · read 9 Oct 2026
- Company
- mycloud is developed by Prologic First, which the maker describes as an independent private company serving the hospitality industry across the UK, Asia, Africa, and the Middle East.mycloudhospitality.uk · read 9 Oct 2026
- Deployment
- The web based system can be deployed on-site, hosted at a chain data centre, or used as a service.mycloudhospitality.uk · read 9 Oct 2026
- Electronic records
- The maker says supporting documents can be scanned and attached to transactions, while reports and historical records can be handled electronically.mycloudhospitality.uk · read 9 Oct 2026
- Food costing
- The F&B Costing module compares actual consumption with expected consumption based on recipes and menu sales, and generates variance, menu engineering, and food cost reports.mycloudhospitality.uk · read 9 Oct 2026
- Free trial
- The maker offers a free 30-day trial.mycloudhospitality.uk · read 9 Oct 2026
- Integrations
- The maker says interfaces exist for some PMS, POS, payroll, and other systems, and that third-party systems can use its standard interfaces.mycloudhospitality.uk · read 9 Oct 2026
- Interfaces
- The open system has interfaces with some PMS, POS, and payroll systems, and third party systems can use its standard interfaces.mycloudhospitality.uk · read 9 Oct 2026
- Inventory and costing
- Inventory supports receiving, stock takes, and consumption tracking, while F&B Costing compares actual use with recipe and menu sales expectations.mycloudhospitality.uk · read 9 Oct 2026
- Maker
- The about page says mycloud is developed by Prologic First, an independent private company serving the hospitality industry across the UK, Asia, Africa, and the Middle East.mycloudhospitality.uk · read 9 Oct 2026
- Membership accounting
- The membership accounting module records members, supports billing by membership type and optional services, and integrates with PMS, POS, and events and catering modules.mycloudhospitality.uk · read 9 Oct 2026
- Multi-property
- The product page describes Back Office as a multi-property system that supports hotel-chain functions.mycloudhospitality.uk · read 9 Oct 2026
- Multi-property use
- The maker describes Back Office as a multi-property system that supports hospitality chain functions.mycloudhospitality.uk · read 9 Oct 2026
- Paper reduction
- Transactions can have scanned supporting documents attached, and reports can be viewed on screen or distributed by email.mycloudhospitality.uk · read 9 Oct 2026
- Pricing
- The pricing page lists Basic at GBP £ 8 per room / month with a 20-room minimum, Standard at GBP £ 12 per room / month with a 20-room minimum, and Premium at GBP £16 per room / month with a 20-room minimum; it does not specify Back Office plan inclusion.mycloudhospitality.uk · read 9 Oct 2026
- Purchasing
- Regular purchase requirements can be generated from reorder policies, with draft orders based on recent purchase terms or supplier quotations.mycloudhospitality.uk · read 9 Oct 2026
- Purchasing and inventory
- Purchasing features include reorder-based draft orders, rate contracts, goods receiving, inventory tracking, and stock takes.mycloudhospitality.uk · read 9 Oct 2026
