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OpenText Core Email Message Privacy
OpenText Core Email Message Privacy · Waterloo, Ontario, Canada · founded 1991
What it is
OpenText Core Email Message Privacy is a web-based service for securing sensitive messages and files while allowing senders to manage access after delivery. Users can send attachments up to 100 GB per message through Outlook or a secure portal. Senders can limit viewing, replies and forwarding, set messages to expire, and later change or revoke access rights. Recipients open secure messages through browser or mobile web links without installing software or a native app. The service tracks delivery, opens, downloads and signatures for auditability, and supports legally binding electronic signatures in secure message workflows. Messages and files uploaded to the secure portal are encrypted at rest with AES 256. The product integrates with Outlook and Single Sign-On environments, supports corporate branding, and works with hosted, on-premises and hybrid email systems. It is offered as SaaS without additional infrastructure. OpenText describes it as designed for managed service providers protecting small and medium-sized businesses. Professional users consume licenses; guest recipients are free. Pricing is on request, and there is no free plan.
For and against
For
- Attachments up to 100 GB per message
- Senders can change or revoke access after delivery
- Recipients do not need to install software
- Supports electronic signatures
- Guest recipients are free
Against
- No free plan
- Pricing is on request
- Professional users consume licenses
The verdict
The service combines message access controls, tracking and signatures for secure communications. Consider the licensing model and request pricing details before choosing it.
Who it suits
OpenText describes the product as intended for managed service providers protecting small and medium-sized businesses. It may suit teams that need to send sensitive files and control recipient access through Outlook or a secure portal.
On the record
- Access
- Recipients access secure messages through a browser or mobile web link and do not need to install software or a native mobile app.cybersecurity.opentext.com · read 2 Oct 2026
- Activity tracking
- The service tracks delivery, opens, downloads, and signatures, with activity logged for auditability.cybersecurity.opentext.com · read 2 Oct 2026
- Audience
- OpenText describes the product as purpose-built for managed service providers protecting small and medium-sized businesses.cari01mstrop62eprod.dxcloud.episerver.net · read 2 Oct 2026
- Compliance
- The product supports regulatory compliance requirements and works with hosted, on-premises and hybrid email systems.opentext.com · read 30 Sep 2026
- Deployment
- OpenText describes the product as SaaS with no additional infrastructure required.cybersecurity.opentext.com · read 2 Oct 2026
- Digital rights
- Digital-rights controls restrict viewing, replying, forwarding and message expiration.cybersecurity.opentext.com · read 30 Sep 2026
- Encryption
- Messages and files are uploaded to a secure portal and encrypted at rest with AES 256.cybersecurity.opentext.com · read 2 Oct 2026
- E-signatures
- The service supports capturing legally binding signatures within secure message workflows.cybersecurity.opentext.com · read 2 Oct 2026
- File size
- Users can send attachments up to 100 GB per message through Outlook or the portal.cybersecurity.opentext.com · read 2 Oct 2026
- Integrations
- The product works directly in Outlook and supports single sign-on and corporate branding.cybersecurity.opentext.com · read 2 Oct 2026
- Large files
- Users can send attachments up to 100 GB per message through Outlook or the secure portal.cybersecurity.opentext.com · read 30 Sep 2026
- Licensing
- Only professional users consume licenses; guest recipients are free.cybersecurity.opentext.com · read 2 Oct 2026
- Message expiry
- Yescybersecurity.opentext.com · read 20 Sep 2026
- Mobile use
- The product is fully accessible through mobile web and requires no native app.cybersecurity.opentext.com · read 30 Sep 2026
- Outlook integration
- Yescybersecurity.opentext.com · read 20 Sep 2026
- Purpose
- Email Message Privacy provides end-to-end security for sensitive files and messages, with controls over viewing, replies, and forwarding.cybersecurity.opentext.com · read 2 Oct 2026
- Recipient access
- Recipients access secure messages through browser or mobile links without installing software.cybersecurity.opentext.com · read 30 Sep 2026
- Revocation
- Senders can revoke or adjust access rights after delivery.cybersecurity.opentext.com · read 30 Sep 2026
