Rentman

Rentman brings rental and event production management together for equipment, crews, projects, and team collaboration. Users can check equipment availability, book items, manage subrentals, and review costs. QR and barcode scanning helps track equipment across locations. Crew scheduling uses drag-and-drop, with shifts filled according to availability, training, and cost. Rentman can create estimates and branded quotes, collect digital signatures for quotes and contracts, and support online payments and invoicing. Its mobile app lets crew members respond to job invitations, record availability and hours worked, and access job notes and files. Listed integrations include QuickBooks, Zapier, Mollie, Xero, WooCommerce, Stripe, and the Rentman API. Rentman serves event rental teams and AV and event professionals, from solo operations to large production companies. Basic users are free, but power users are needed to create and edit projects and schedule equipment or crew. The pricing note lists a 30-day trial and a starting price of €39/mo; the Rentman Platform plan is €39.00 per month. Additional modules have separate listed prices, including Inventory, Crew, Quoting & Invoicing, History Logs, Equipment Tracking, and Additional Warehouse.

Rentman combines equipment and crew planning with quotes and mobile crew tools. The Platform plan is €39.00 per month, and power users are required for core project and scheduling tasks.

Rentman suits event rental and production teams managing equipment, crew schedules, quotes, and project work. Its free Basic users may suit people who do not need to create or edit projects or schedule equipment and crew.

Rentman is a rental and event-production platform for coordinating equipment, crew, and project administration. It suits event-rental and AV teams that want those workflows connected, especially when mobile crew tools matter. Its modular approach is flexible, but costs can build because key work requires paid power users.

Overview

Rentman brings equipment planning, crew scheduling, quoting, and team collaboration into one system. Users can check equipment availability, book items, manage subrentals, and view costs, then coordinate crew and project documents around that work. It serves operations ranging from solo businesses to large production companies.

The main qualification is its user model: basic users are free, but power users plan equipment, schedule crew, and create financial documents. Creating or editing projects and scheduling equipment or crew also requires a power user, so the free-user option does not remove the cost of core operations.

Key features

Equipment and inventory

Availability checks, bookings, subrentals, and cost visibility cover the central rental workflow. QR and barcode scanning support equipment location tracking, while the Equipment Tracking plan adds check-in and checkout, warehouse operations, and serialised inventory. These tools are useful when stock moves between jobs and storage locations; teams needing more advanced inventory features must budget for the corresponding module.

Crew scheduling and mobile access

Drag-and-drop schedules and shift filling based on availability, training, and cost give planners practical criteria for assigning work. Crew can use the mobile app to accept or decline invitations, record availability and hours, and open job notes and files. That connects field staff to job information, though crew scheduling is a separately priced power-user module.

Quotes and project tools

Rentman can prepare estimates and proposals, branded quotes, and digital signatures for quotes and contracts. Quoting & Invoicing also includes online payments, invoicing, and reports. For teams that need to move from project planning to customer approval and billing in one platform, that breadth is useful; it is an extra charge rather than part of every plan.

Security and reliability

Rentman says its customer databases and server connections are encrypted, with servers in major European data centers. It describes redundant infrastructure, data in two data centers with automatic switching, and uptime above 99.995% over the past four years. Daily recovery is available within the last half year, with additional nightly backups at a local third site. Support is included without extra fees; Rentman says it aims to answer most questions within an hour and all questions within a day.

Pricing

Rentman offers a 30-day trial and a free plan, but the free basic-user access is not a substitute for paid operational roles. The Platform plan costs €39 a month, billed Pay monthly; yearly payment saves 8%. It includes CRM and communication, task management, team collaboration, dashboards and calendars, file sharing, mobile app, and API.

Most working modules are billed per Power User, so total cost depends on the roles and capabilities a team needs. Inventory Standard costs €14 a month per Power User for equipment availability, project scheduling, and standard inventory features; Inventory Pro is €19 a month per Power User and adds pro inventory features. Crew Essential costs €14 a month per Power User, Crew Standard €19 a month per Power User, and Crew Pro €24 a month per Power User; all include crew scheduling, availability, and worked-hours tracking. Crew Enterprise has custom pricing and adds a freelancer marketplace, work-permit and hour tracking, and travel, catering, and accommodation features.

Quoting & Invoicing costs €9 a month per Power User and includes estimates and proposals, quotes, e-signature approvals, online payments, invoicing, and reports. History Logs costs €12 a month per Power User for change logs covering warehouse, equipment, projects, contacts, and crew. Equipment Tracking costs €9 a month per Power User for check-in and checkout, QR and barcode scanning, warehouse operations, and serialised inventory. Additional Warehouse costs €5 a month, billed monthly, for multiple storage locations, equipment allocation across warehouses, and warehouse availability and stock management.

For a small team, the low module prices can make a focused setup attainable, but the Platform fee plus power-user charges can make the actual monthly bill materially higher than the entry price. Choose modules around the work your staff must perform rather than assuming every capability is bundled.

Platforms

Rentman is available on Android, iOS, and the web, and provides an API. Its mobile app is particularly relevant to crews who need invitations, job files, notes, and time reporting while away from a desk.

Who it's for

Rentman is a strong fit for event-rental and AV businesses that coordinate equipment and staffing across projects, and for production teams that also need quotes, signatures, and inventory tracking. Smaller operators can use only selected modules, while larger teams may benefit from the Enterprise crew capabilities. It is less compelling for a buyer seeking a free system for core scheduling and project work, since those tasks require power users.

Pros and cons

• Pros: Equipment, crew, and quoting workflows can be managed in one platform, reducing the need to separate those operations.
• Pros: Mobile crew tools support invitation responses, availability, hours, and job files, which can keep field staff connected to assignments.
• Pros: Scanning, multiple-location tracking, and warehouse options address equipment movement beyond simple availability checks.
• Cons: Core project and scheduling work requires paid power users, so free basic users cannot run the central workflows.
• Cons: The modular pricing structure means teams may pay the Platform fee alongside multiple per-user modules to cover their full operation.
• Cons: The expanded freelancer, permit, and travel features sit in the custom-priced Crew Enterprise plan.

Alternatives

Event Rental Software, Equipment Scheduling Software, and Inventory Management Software are useful starting points for comparing products by category.

Choose Rentificial if a free, tightly capped plan is the priority: its Freemium plan is free forever for 10 assets and 1 user, with 0 email accounts. Rentopian is another rental-software option, with subscription terms offered monthly, quarterly, or annually. FocalPoint Rental Software may suit buyers who prefer a software license or subscription with flexible payment plans and financing, including 0% interest.

Rentowa, Bundus, Current RMS, HiveSuite, and KeysBlu are other paid rental-management options to compare.

Verdict

Rentman is best for event-rental and AV teams that want equipment, crew, and customer-facing project work connected, with mobile tools for crews in the field. Its strongest reason to choose it is the breadth of those linked workflows; its clearest reason to look elsewhere is that core work requires paid power users and module costs can accumulate. Teams should price the roles and modules they actually need before committing.