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HiveSuite
What it is
HiveSuite is party hire software for managing bookings, equipment, deposits, invoices and delivery and collection schedules. Website enquiry forms capture party details and automatically create a customer record and draft quote. Equipment tracking shows availability against bookings to help avoid double bookings. HivePlanner provides a visual drag-and-drop calendar for scheduling deliveries and collections and assigning jobs to team members. Customers can use a branded portal to view booking details, approve quotes and pay invoices. Stripe is included on all plans, while businesses may also use their own payment methods. HiveCrew is a native Android app and an installable iOS Progressive Web App with push notifications. Plans also include QuickBooks and Xero, which can sync accounting data. HiveIntel answers plain-English questions about business data with charts, tables or dashboards. Monthly plans include VAT and start at £34.99/mo for Solo, with 1 admin and 2 crew; higher tiers have larger seat allowances. HiveSuite says it is designed for UK service businesses, including party hire companies. It also says data sent to its AI tools may go to third-party AI providers and advises against submitting unnecessary sensitive personal data.
For and against
For
- Enquiry forms create customer records and draft quotes.
- Inventory tracking links equipment to bookings.
- Customers can approve quotes and pay through a branded portal.
- Stripe is included on all plans.
Against
- There is no free plan.
- Solo is limited to 1 admin and 2 crew.
- Exceeding a plan's seat limit requires an upgrade.
- AI tool data may be sent to third-party providers.
The verdict
HiveSuite combines booking, stock, scheduling and invoicing tools for party hire operations. Check the seat allowance for your team and note the maker's caution about sensitive information in AI tools.
Who it suits
HiveSuite is intended for UK service businesses, including bouncy castle, photo booth, hot tub, soft play and decoration hire companies. Its plan seat counts may matter to teams choosing a tier.
Plans and prices
Solo
1 admin/staff · 2 crew · all core features · HiveIntel, SMS & Finance Ledger
Read 14 Oct 2026 · hivesuite.co.uk
Small Team
5 admin/staff · 5 crew · all core features · HiveIntel, SMS & Finance Ledger
Read 14 Oct 2026 · hivesuite.co.uk
Growing Team
10 admin/staff · 10 crew · all core features · HiveIntel, SMS & Finance Ledger
Read 14 Oct 2026 · hivesuite.co.uk
Professional
20 admin/staff · unlimited crew · all core features · HiveIntel, SMS & Finance Ledger
Read 14 Oct 2026 · hivesuite.co.uk
Enterprise
50 admin/staff · unlimited crew · all core features · HiveIntel, SMS & Finance Ledger
Read 14 Oct 2026 · hivesuite.co.uk
On the record
- AI data handling
- HiveSuite says data submitted to HiveIntel or HiveAssist may be sent to third-party AI providers, and advises against submitting unnecessary sensitive personal data.hivesuite.co.uk · read 3 Oct 2026
- AI reporting
- HiveIntel answers plain-English questions about business data and presents results as charts, tables, or dashboards.hivesuite.co.uk · read 3 Oct 2026
- Android availability
- A native Android app is distributed through Google Play and supports offline job work that synchronizes after reconnection.play.google.com · read 14 Oct 2026
- API and extensibility
- The terms refer to a related API and prohibit automated extraction except through officially provided APIs and export features, but no public API documentation or SDK was found on the reviewed pages.hivesuite.co.uk · read 14 Oct 2026
- Capterra integrations
- Capterra lists QuickBooks Online and Stripe as the two catalogued third-party integrations.capterra.com · read 14 Oct 2026
- Company activity
- Companies House classifies the company under SIC 62012, business and domestic software development.find-and-update.company-information.service.gov.uk · read 14 Oct 2026
- Company headquarters
- Companies House lists the registered office at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom.find-and-update.company-information.service.gov.uk · read 14 Oct 2026
- Company legal identity
- The website identifies the maker as HiveSuite Limited, company number 16791803, registered in England and Wales and registered with the ICO.hivesuite.co.uk · read 14 Oct 2026
- Compliance documents
- Document Builder includes UK-oriented templates for certificates, RAMS, checklists and method statements with numbering, issue dates, expiry dates and portal sharing.hivesuite.co.uk · read 14 Oct 2026
- Customer portal
- The branded portal lets customers view jobs, approve quotes, pay invoices, message staff, upload files and access shared documents.hivesuite.co.uk · read 14 Oct 2026
- Delivery scheduling
- HivePlanner provides a visual drag-and-drop calendar for delivery, setup and collection slots and assigns work to team members.hivesuite.co.uk · read 14 Oct 2026
- Deployment model
- HiveSuite runs in a browser as a cloud service; the company says no desktop installation is required and provides a Progressive Web App.hivesuite.co.uk · read 14 Oct 2026
- Deposits and payments
- Customers can accept quotes and pay deposits through Stripe payment links, while remaining balances can be invoiced before or after an event.hivesuite.co.uk · read 14 Oct 2026
- Equipment tracking
- Inventory availability is checked against bookings to show free, booked or hired-out equipment and help prevent double-booking.hivesuite.co.uk · read 14 Oct 2026
- Finance ledger
- The built-in ledger tracks income, expenses, VAT, budgets and recurring transactions, with receipt extraction and CSV/PDF export.hivesuite.co.uk · read 14 Oct 2026
- Founded year
- HiveSuite Limited was incorporated on 17 October 2025.find-and-update.company-information.service.gov.uk · read 14 Oct 2026
- Google Play data disclosure
- Google Play lists no third-party data sharing, no data collection and encrypted data in transit, while stating that data cannot be deleted.play.google.com · read 14 Oct 2026
- HiveCrew mobile app
- HiveCrew gives field staff job details, addresses, setup notes, GPS directions, time tracking, photos, status updates and customer notifications.hivesuite.co.uk · read 14 Oct 2026
