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MyDesk
Taastrup, Denmark
What it is
MyDesk provides cloud-based office operations tools for desk booking, meeting rooms, visitor registration, parking, catering, and analytics. Employees can book or release desks through mobile, desktop, Teams, or Outlook. Meeting-room booking includes live floor plans, room overviews, and touch check-in. Visitor registration supports an Outlook Add-in or on-screen sign-in, customized designs, and printed access cards. Catering bookings work through Outlook, Teams, and mobile; a canteen-staff app is an extra module. MyDesk integrates with Microsoft Outlook, Teams, Exchange Online, SharePoint, and Azure Active Directory, and lists additional services including Google Workspace, Q-Park, MobilePay, and Dynamics 365. It says it reads calendar data directly from Microsoft in real time and does not store copies of meetings or attendee information on its servers. The cloud service runs in Microsoft Azure, with data processed and stored in the EU/EEA. Desk booking costs €2.80 per table per month, with a minimum of 50 seats. Meeting-room booking is €25.50 per meeting room per month, with a minimum of 10 rooms. Android, iOS, web, API, and extension platforms are listed.
For and against
For
- Desk booking works through mobile, desktop, Teams, or Outlook.
- Meeting-room tools include live floor plans and touch check-in.
- Visitor registration supports printed access cards.
- Calendar data is read directly from Microsoft in real time.
- Data is processed and stored within the EU/EEA.
Against
- Desk booking has a 50-seat minimum.
- Meeting-room booking has a 10-room minimum.
- Hardware is not included with Info screens.
- Canteen-staff app is an extra module.
The verdict
MyDesk covers several office operations through separately priced modules, with Microsoft integrations and booking options across desk and room workflows. Check the minimum seat or room requirements and module conditions before choosing.
Who it suits
MyDesk suits organizations managing shared office desks, meeting rooms, visitors, and related workplace services. Its stated focus is primarily on the Danish market.
Plans and prices
Desk booking
Outlook, Teams and mobile app · desks, lunch and parking · Danish support and onboarding · updates and extensions
Read 15 Oct 2026 · mydesk.io
Meeting room booking
live floorplan · meeting room overview · touch check-in · custom design
Read 15 Oct 2026 · mydesk.io
Information displays
live floorplan · meeting room overview · touch check-in at desks · custom design
Read 15 Oct 2026 · mydesk.io
AI Office Analytics
predefined reports · custom reports and widgets · office optimisation suggestions · AI prompts billed separately
Read 15 Oct 2026 · mydesk.io
Meeting catering
Outlook, Teams and mobile app · canteen administration module · canteen-staff mobile app optional · finance-system integration optional
Read 15 Oct 2026 · mydesk.io
Visitor management
Outlook Add-in · on-screen registration · custom design · visitor badge printing
Read 15 Oct 2026 · mydesk.io
MyDesk Planner
Planner access for all employees · meeting, room and catering overview · Danish support and onboarding · updates and extensions
Read 15 Oct 2026 · mydesk.io
Info screens
Hardware not included · real-time floorplan · room overview · touch check-in
Read 30 Sep 2026 · mydesk.io
MyDesk AI
Predefined reports · custom reports and widgets · AI office-optimization suggestions
Read 30 Sep 2026 · mydesk.io
On the record
- Additional integrations
- The integrations page lists Google Workspace, Q-Park, MobilePay, Dynamics 365, Business Central, IoT Factory, Disruptive Technologies, Fortinet OS and SMS.dk.mydesk.io · read 30 Sep 2026
- AI analytics
- MyDesk AI provides reports, forecasts and natural-language answers about office usage, meeting rooms, desks, reception, catering and guests.mydesk.io · read 15 Oct 2026
- Android app
- MyDesk ApS publishes an Android app for booking desks, lunch, parking spaces and coworkers; the listing shows 1K+ downloads.play.google.com · read 15 Oct 2026
- API security
- MyDesk uses Microsoft Graph with least-privilege permissions, logs and monitors API calls, and documents its API integrations.mydesk.io · read 15 Oct 2026
- Calendar data
- MyDesk says it reads calendar data directly from Microsoft in real time and does not store copies of meetings, attendees or other calendar information on its servers.mydesk.io · read 30 Sep 2026
- Catering
- The catering module supports Outlook, Teams and mobile booking, with a canteen-staff app available as an extra module.mydesk.io · read 30 Sep 2026
- Company founding
- MyDesk says it was founded in 2019 by Henrik Jøhnk Kristensen and Jesper Bo Larsen.mydesk.io · read 15 Oct 2026
- Company scale
- The site states that more than 150 companies use MyDesk.mydesk.io · read 30 Sep 2026
- Company size
- LinkedIn lists MyDesk as a privately held software-development company with 11–50 employees headquartered in Høje Taastrup, Denmark.dk.linkedin.com · read 15 Oct 2026
- Desk booking
- Employees can reserve desks, release assigned desks when working from home, and view availability on floor plans.mydesk.io · read 15 Oct 2026
- Digital visitor badges
- The service offers reusable rectangular six-colour E-Ink badges and smaller round badges that can carry company colours and logos.mydesk.io · read 15 Oct 2026
- Documentation
- MyDesk publishes a knowledge base with 69 guides covering administration, booking, catering, visitor workflows, analytics, devices and integrations.mydesk.io · read 15 Oct 2026
- Encryption
- The security documentation states TLS 1.2 or later for data in transit and AES-256 Azure Storage Service Encryption for data at rest.mydesk.io · read 15 Oct 2026
- GDPR and data location
- MyDesk provides a standard GDPR Article 28 data-processing agreement and says personal data is processed and stored within the EU/EEA.mydesk.io · read 15 Oct 2026
- Hosting
- MyDesk is delivered as cloud SaaS in Microsoft Azure, with data processed and stored within the EU/EEA.mydesk.io · read 30 Sep 2026
- Hosting model
- MyDesk is a fully cloud-based SaaS product hosted on Microsoft Azure in the EU/EEA with no normal on-premise component.mydesk.io · read 15 Oct 2026
- Identity controls
- The platform uses Microsoft Entra ID for single sign-on and multifactor authentication and supports customer Conditional Access policies.mydesk.io · read 15 Oct 2026
- Integrations
- MyDesk integrates with Microsoft Outlook, Teams, Exchange Online, SharePoint and Azure Active Directory.mydesk.io · read 30 Sep 2026
