Hive

Hive is a work management platform for organizing projects, tasks, approvals, billing and related team work. Its tools include time tracking, resourcing, time and cost reporting, and billable-time submission. Hive Notes lets teammates edit shared documents in real time before, during and after meetings. Buzz AI includes AI Mail, a meeting Sidekick, project generation, proofing and dashboards. Teams can automate workflows within Hive or across connected apps, including recurring jobs, and connect through native integrations such as Google Drive, QuickBooks, Zoom, Microsoft Teams and GitHub. Hive also offers a REST API and Hive Automate recipes for connecting apps. It is available on Android, iOS, macOS, Windows and web, with API access. The free plan supports up to 10 workspace members; Starter is $5 per user per month, and Teams is $12 per user per month. Any plan includes a 14-day trial with its full feature suite and no credit card collection. Hive requires Wi-Fi and cannot be used offline.

Hive combines project coordination with notes, time management, automation and AI tools. Its free plan has a 10-member workspace limit, while paid plans start at $5 per user per month.

Hive suits teams that want project coordination, collaboration, time management and workflow automation in one service. Its free plan is suited to workspaces of up to 10 members.

Hive is a team work-management app that connects project coordination to time, billing and meeting notes. It is best suited to teams that need those workflows together and can stay connected; its offline limitation is a clear drawback. The free plan makes it practical to start small, but the 10-member cap also shapes how far a team can grow without upgrading.

Overview

Hive brings projects, tasks and approvals into the same workspace as time tracking, resourcing, time-and-cost reporting and billable-time submission. That makes it a stronger fit for teams that need to connect delivery with effort and billing than for groups looking only for a basic task list.

Hive Notes lets teammates edit shared documents in real time before, during and after meetings. Native integrations include Google Drive, Google Calendar, Dropbox, QuickBooks, Zoom, Microsoft OneDrive, Microsoft Teams, Outlook Calendar, GitHub and Box. A REST API and Hive Automate recipes also support connections across cloud and on-premise apps. This breadth can reduce the need to separate coordination from related tools, though Hive requires Wi-Fi and cannot be used offline.

Hive says it is SOC2 certified and its hosting is ISO 27001 accredited. Its security white paper states compliance with GDPR, CCPA and SOC 2 Type 2. Users can reach support through the in-app question-mark control or Hive Help Center.

Key features

AI and workflow automation

Buzz AI includes AI Mail, a meeting Sidekick, project generation, AI proofing and AI dashboards. Automations run within Hive and across connected apps; teams can use Buzz-built workflows and recurring jobs. AI credits are capped by plan, so the monthly allowance matters to teams expecting regular AI use: Free includes 1,000, Starter 3,000 and Teams 5,000.

Time and external collaboration

Time tracking, resourcing, reporting on time and cost, and billable-time submission put operational follow-through alongside project work. Guest access is available, and purchasing the external-user add-on includes five external-user licenses per license. That can help organizations collaborate with people outside the company, but it is not an unlimited guest allowance.

Pricing

Hive is freemium, with paid plans starting at $5 per user per month. A 14-day trial provides the full feature suite on any plan, and no credit card is collected during the trial.

Free is a credible option for small workspaces that can live within 200MB of storage and the 10-member ceiling. Starter removes the storage cap but retains that member limit and restricts teams to 10 projects, so it is best for smaller groups with contained project portfolios. Teams is the meaningful step up for growing workspaces or those needing time tracking and portfolios; its per-user price is substantially higher than Starter. Enterprise is for organizations seeking added security controls, onboarding and dedicated support, with custom pricing.

Platforms

Hive is available on Android, iOS, macOS, Windows and the web, and offers an API. Its requirement for Wi-Fi means platform coverage does not translate into offline access.

Who it's for

Hive suits project teams that want tasks, approvals, time and cost workflows, meeting notes and automation in a shared system. It is particularly relevant when billable-time submission or resourcing belongs alongside project delivery. Teams that need offline work, or that want a low-cost paid plan with unlimited projects, should consider other options.

Pros and cons

• Pro: Time tracking, resourcing, time-and-cost reporting and billable-time submission connect project work to operational follow-through.
• Pro: The free plan includes unlimited tasks and collaborative notes, giving small teams room to coordinate within its 10-member and 200MB limits.
• Pro: Buzz AI and workflow automation cover a range of project, meeting and cross-app tasks, with higher monthly AI-credit allowances on paid tiers.
• Con: Hive cannot be used offline, which rules it out for work that must continue without Wi-Fi.
• Con: Starter remains limited to 10 members and 10 projects, so teams may need the $12.00 per user per month Teams plan as they grow.
• Con: The free plan's 200MB storage limit may constrain teams sharing many files.

Alternatives

For a broader comparison, see Work Management Software and Project Management Software.

• Asana is a better fit for one or two people managing personal projects: its free Personal plan supports two users and 100 MB maximum per file.
• ClickUp may suit teams prioritizing unlimited free-plan members and tasks, with 60MB storage and one form on Free Forever.
• monday.com is an option for very small teams wanting a free plan capped at two seats, with three boards, three Docs, 200 items and 500 MB storage.
• Nifty may appeal to teams that value unlimited free members and two active projects over Hive's 10-member free cap.
• Basecamp offers a free plan limited to one project, 1 GB storage and five users.
• Perfony is an alternative with a free tier measured in folders, participants, transcription minutes and AI summaries.
• Wrike offers unlimited users on its free plan, with 2 GB storage per account and 200 active tasks per account.
• Binfire is another freemium project-management option.

Verdict

Choose Hive if your team wants project coordination tied directly to time, billing, meeting notes and automation, and can work online. Its free plan is a useful entry point for a workspace of up to 10 members, while Starter and Teams offer clear growth paths. Look elsewhere if offline access is essential or if Starter's 10-project cap is too restrictive for your team.