Findmyshift

Findmyshift helps organizations create employee schedules, manage shift requests, track labor costs, and communicate with staff. Its online scheduler supports spreadsheet-style editing, drag-and-drop shifts, multi-cell editing, and reusable templates. Time clocks and timesheets record actual hours worked and are included on every account, including the free plan. Approved timesheets can feed reports comparing scheduled hours and costs with actual figures. Managers can contact employees by email, text message, or push notification; SMS has an additional cost. Findmyshift offers Android and iOS apps as well as browser access. The free plan supports 5 team members and 1 manager, with one week of historical data, one week of forward planning, and a three-week on-screen editor. Paid monthly plans start with Starter at $27 a month. A 90-day trial includes full access for up to 300 employees and requires no credit card. The service was founded in 2004 and is headquartered in Amsterdam, Netherlands.

Findmyshift combines scheduling, time tracking, and staff communications, with plans that differ in team size and planning history. The free plan is tightly limited, while the listed trial offers broader access for a limited period.

Findmyshift may suit organizations of different sizes, including those in hospitality, healthcare, retail, education, charities, and emergency services. It offers scheduling and time tracking through web and mobile access.

Findmyshift is scheduling and timekeeping software for organizations that need managers to build rotas and track the hours worked against them.

Overview

Managers can create schedules in a browser editor using spreadsheet-style editing, drag-and-drop shifts, multi-cell changes and reusable templates. Employees can request shifts, swap them and manage time off. These tools support direct control over a rota, but they leave schedule creation to managers: Findmyshift does not offer auto-scheduling.

Time clocking and timesheets are included on every plan, including Free. Approved timesheets can feed reports comparing scheduled hours and labor costs with actual figures, making the service more useful than a schedule-only tool when managers need to review labor against the plan. Messages and notifications can go by email, SMS or push notification; SMS carries an additional cost.

Key features

Scheduling and timekeeping

The editor combines familiar spreadsheet-style changes with drag-and-drop shifts and reusable templates. That flexibility can help managers who make recurring schedules or adjust several shifts at once, while shift swaps and time-off management cover common changes after a rota is set. It is less suited to managers who want automatic shift generation to reduce the planning work.

The time clock and timesheets are a notable strength across the pricing tiers: smaller teams do not have to give them up to use the free account. Reports based on approved timesheets compare scheduled and actual hours and costs, which can help managers spot differences between the plan and recorded labor.

Communication, integrations and safeguards

Managers can reach staff through email, push notifications or text messages. The range gives teams options, although SMS has an extra cost. The integrations include Xero, Slack, Lightspeed, Vend, Square, BambooHR, CakeHR, Google Workspace, Monday and People HR.

Findmyshift says it encrypts database and backup data, stores backups in three off-site locations, enforces SSL across its pages, and hashes and salts passwords. It says it is GDPR compliant and gives users controls to delete, download and modify their data. Its developer API supports API keys and OAuth 2.0, with a limit of one concurrent request per application or API key.

Pricing

The plans are billed monthly except for Free, which is free forever. Their practical differences are team and manager caps, how far back records extend, how far ahead schedules can be planned, and how much of the schedule is visible in the editor.

Free is a useful way to access the time clock and timesheets, but its five-member cap and short planning and history windows constrain it to very small teams with limited scheduling needs. Starter expands the team to 20 and the planning horizon to three months, but still allows only one manager. Business is the more practical step for larger or manager-led teams, with 100 seats and managers plus a year of forward planning. Enterprise extends those caps and record windows further for organizations that need longer planning horizons or history.

A free three-month trial provides full access for up to 300 employees and as many teams as needed, without requiring a credit card. That gives larger teams a chance to use the broader feature set before choosing a plan. Customer support is available Monday to Friday, 12am–10pm GMT, by email, live chat and WhatsApp on all plans; telephone support is listed for Enterprise.

Platforms

Findmyshift offers browser access and Android and iOS apps for managers and employees. The API provides a route for integrations, though its one-concurrent-request limit per application or key matters for developers planning parallel API calls.

Who it's for

Findmyshift is aimed at organizations of all sizes and names hospitality, healthcare, retail, education, charities and emergency services among its sectors. It is a good fit when managers want direct control of schedules, timekeeping included at every tier, and reports comparing planned with actual labor. It is a weaker fit for teams that need auto-generated schedules, or for larger groups whose manager and employee needs exceed a plan's caps.

Pros and cons

• Pros: Time clocking and timesheets are included even on Free, so teams can record actual hours without moving to a paid plan.
• Pros: Approved-timesheet reports compare scheduled and actual hours and costs, helping managers assess labor against the rota.
• Pros: Spreadsheet-style editing, multi-cell changes, drag-and-drop shifts and templates give managers several ways to maintain recurring schedules.
• Cons: No auto-scheduling means managers must create and adjust shifts themselves.
• Cons: Free is capped at five team members and offers only one week of history and forward planning, limiting its usefulness beyond a small team.
• Cons: SMS notifications cost extra, and support by telephone is listed only for Enterprise.

Alternatives

For a broader comparison of rota tools, browse Employee Scheduling Software.

• Connecteam is another freemium option with a free plan and trial; compare its plans if its tier structure better suits your team.
• 7shifts offers a free Comp plan for up to 15 employees at one location, so it may suit a smaller, single-location team within that cap.
• Shiftbase has a free plan for up to 15 employees, one department and five teams, and a Basic plan at €30 a month; consider it if those limits and euro pricing fit your needs better.
• Sling includes up to 30 users on its free plan, with shift scheduling, time-off requests, available shifts, long-term scheduling, news sharing and private messaging; consider it if that free-plan combination is a closer match.
• Zoho Shifts has a free plan for up to 25 users with basic scheduling, multiple locations, team messaging, break scheduling, time-off requests and schedule reports; it may suit teams seeking those capabilities within that cap.
• Aladtec is a paid alternative with pricing provided through a demo request.
• Homebase offers paid add-ons including Task Manager at $13 a month and Tip Manager at $25 a month; consider it if those add-ons are relevant to your needs.
• PARiM offers a Starter plan described as starting from £47 p/m, with unlimited users, scheduling, locations and roles, and time tracking; consider it if those capabilities and GBP pricing suit your team.

Verdict

Choose Findmyshift if you want manager-controlled scheduling paired with timekeeping on every plan and reports that compare planned labor with actual hours and costs. Its free account can cover a very small team, while paid tiers add seats and longer planning and history windows. Look elsewhere if you need automatic schedule generation, or if the free plan's five-person cap and one-week planning window are too restrictive.