ClockOn

ClockOn combines rostering, attendance, payroll and HR tools for Australian businesses. Payroll features include scheduled pay runs, tax and super calculations, allowances, payslips and Single Touch Payroll reporting to the ATO. Configurable rules handle awards, penalties, overtime and allowances. Managers can create rosters with drag-and-drop scheduling and templates, estimate labour costs and support multiple locations. Employees can clock in by mobile, tablet kiosk or offline workflows, with GPS and geofencing options. HR tools cover employee records and documents, onboarding, leave, workplace incidents and work-rights documentation. Listed integrations include Xero, MYOB, Flare, Beam, SAFF-compatible superfund exports, Sage MicrOpay and Pronto. Flare is available in ClockOn Web; Sage MicrOpay and Pronto exports use Desktop/Windows software. The service supports Android, iOS, web and Windows. A free Starter Package offers basic payroll and STP for eligible new businesses, up to 12 months or 27 submissions. ClockOn Pro is $8.80 a month per active employee. Standard requires at least five employee licences.

ClockOn brings payroll, rostering, attendance and HR into one system for Australian employers. The free Starter Package is limited to eligible new businesses, while ClockOn Pro is priced per active employee.

ClockOn suits Australian employers managing staff, pay and compliance across workplaces such as pharmacy, retail, hospitality, medical practices and clubs. Its five-employee minimum for Standard is an important consideration for smaller teams.

ClockOn is workforce software for Australian employers managing shifts, payroll and employee records across one or more locations. It suits businesses that need award-aware scheduling alongside Australian payroll. Its main appeal is the breadth of that combination; the per-employee pricing and Standard’s five-licence minimum make the package choice consequential.

Overview

Founded in 2000, ClockOn is based in Erina, New South Wales, and serves industries including pharmacy, retail, hospitality, medical practices and clubs. Its scope spans roster planning, attendance, payroll and HR, which can give employers a shared system for work schedules and the employee information needed to run payroll.

The Australian payroll focus is central to its fit. ClockOn supports scheduled pay runs, tax and super calculations, allowances, payslips and Single Touch Payroll reporting to the ATO. Configurable rules cover awards, penalties, overtime and allowances, giving employers tools to account for variable pay conditions as rosters change. That breadth will matter most to businesses with complex scheduling and payroll needs; an employer looking only for shift planning may have little reason to take on the additional payroll and HR scope.

Key features

Rostering and attendance

Managers can build schedules with drag-and-drop tools and roster templates, calculate labour costs and plan across multiple locations. Availability collection, open-shift management, time-off management and auto-scheduling support the work of filling shifts. These features make ClockOn relevant to employers coordinating recurring or changing schedules, though the information provided does not explain how auto-scheduling makes its decisions.

Staff can clock in using a mobile device or tablet kiosk, with offline workflows and GPS and geofencing options. That mix gives employers options for different workplaces and connectivity conditions. GPS and geofencing are options rather than requirements, which leaves room to choose how location data is used.

Payroll, HR and integrations

Payroll combines pay runs and statutory calculations with payslips and ATO reporting. HR tools cover employee records and document storage, onboarding, leave, workplace incident records and work-rights documentation. Together, these features make ClockOn a broader workforce system than a roster-and-timesheet product, particularly for employers who want employee administration tied to payroll.

Integrations include Xero, MYOB, Flare, Beam, SAFF-compatible superfund exports, Sage MicrOpay and Pronto. Flare is available in ClockOn Web, while Sage MicrOpay and Pronto exports depend on the Desktop/Windows software. Employers choosing ClockOn should account for those product differences when deciding which version fits their existing payroll setup.

Pricing

ClockOn offers a free Starter Package at no cost for eligible new businesses. It provides basic payroll and STP for up to 12 months or 27 STP submissions. That is a limited entry point for a qualifying new business, not a full free workforce platform: rostering, attendance, award interpretation and HR are not included in the stated package.

ClockOn Pro costs $8.80 a month, billed per active employee licence, and includes rostering, labour planning, time and attendance, payroll, STP, award interpretation, the mobile app, onboarding, HR and compliance. Its broad coverage makes it the clearest fit for employers wanting these functions together, but the per-employee basis means costs rise with active headcount.

ClockOn Standard uses custom pricing, requires a minimum of five employee licences and charges for extra employees per employee per month. It includes payroll, STP, award interpretation, time tracking and the mobile app; integrated rostering is optional or limited. The five-licence floor can make it a poor fit for a very small team, and employers needing full scheduling should compare its rostering terms with Pro before choosing the lower-scope package.

Outsourced Payroll costs $190 a month, billed per payslip and based on employee numbers and pay-run frequency; a minimum monthly processing charge applies. It is aimed at employers seeking a managed payroll service. ClockOn Pro and additional services are priced separately, so the listed amount should not be treated as the full cost of a broader workforce setup.

Platforms

ClockOn supports Android, iOS, web and Windows. The Windows option is material for businesses that need Sage MicrOpay or Pronto exports, while mobile access supports employees using the app for attendance.

Who it's for

ClockOn is best suited to Australian employers in sectors such as hospitality, retail, pharmacy, medical practices and clubs that need scheduling tied to award-aware payroll and employee administration. Multiple-location support and labour-cost calculations also suit businesses managing shifts across sites. Employers with fewer than five employees should look closely at the Starter Package eligibility and Pro’s per-active-employee price; Standard’s minimum makes it a less natural fit for a smaller workforce.

ClockOn says it handles personal information under Australian privacy laws and may collect employee tax, bank and superannuation details. Since the system includes payroll and HR records, buyers should consider that data handling as part of their software choice. The company lists Australian phone support, onboarding and training, plus support by email and telephone.

Pros and cons

• Pros: Payroll, award rules, rostering, attendance and HR sit in one system, which suits employers coordinating shifts and pay obligations.
• Pros: Multi-location scheduling, labour-cost calculations, kiosk and offline clock-ins give managers options for varied workplaces.
• Pros: A free Starter Package can cover basic payroll and STP for eligible new businesses for up to 12 months or 27 submissions.
• Cons: Standard requires at least five employee licences, which can exclude smaller teams from that plan.
• Cons: Pro is priced per active employee, so the monthly charge scales with headcount.
• Cons: Starter omits the wider rostering, attendance and HR scope, while Standard’s integrated rostering is optional or limited.
• Cons: Sage MicrOpay and Pronto exports require Desktop/Windows, which may constrain employers planning a web-only setup.

Alternatives

For restaurant operators comparing payroll options, see Restaurant Payroll Software; for a broader scheduling shortlist, see Employee Scheduling Software.

Choose Kit by KitchenSync if a per-location package with finance, weekly P&Ls, AP automation, payroll, HR and banking fits better: Kit Essentials costs $1,500 a month for one manager and five employees. ADP Workforce Now is another paid option, with an Essential Payroll plan covering processing, tax filing, direct deposit, employee access and multi-jurisdiction payroll; its price is custom pricing.

isolved HCM offers a modular platform with flexible options and custom pricing for organizations of every size and industry. RUN Powered by ADP is a paid alternative with payroll and HR plans at custom pricing.

SurePayroll may suit a small business seeking a lower-priced payroll plan: its No Tax Filing plan costs $20 a month plus $4 per employee and includes customer files and deposits of payroll taxes alongside Full Service plan features. Workforce.com offers paid scheduling, HR and payroll options with custom pricing, which may suit employers comparing those functions as a package.

Gusto is a US-focused alternative for basic single-state payroll: Simple costs $49 a month plus $6 per person per month and includes unlimited payrolls, tax filings and payments, and basic PTO and holiday pay. OnPay is another paid payroll option, with a Payroll plan at $49 a month plus $6 per worker per month, including unlimited pay runs and schedules and year-end filings.

Verdict

Choose ClockOn if you run an Australian business that needs award-aware rostering, attendance, payroll and HR in one system, especially across multiple locations. Its strongest case is the connection between shift planning and Australian payroll obligations. Look elsewhere if you need only basic scheduling, cannot meet Standard’s five-licence minimum, or want a plan that avoids per-employee pricing.