Eventifood

Eventifood is food van ordering and point-of-sale software for UK food trucks, street food traders, mobile caterers and festival vendors. Customers scan a QR code to view a menu and order in their phone browser, without an app download or account. Sellers can build menus with categories, photos, prices, variations and extras, and set up separate menus for events. Paid orders appear on a kitchen screen, where staff can change order status and send ready notifications. Analytics report popular items, revenue over time, busy trading hours and profit per item when cost prices are entered. The listed payment providers are SumUp, PayPal and Stripe; Apple Pay and Google Pay via Stripe Connect are described as coming soon. PAYG plans have no monthly charge but include a platform fee plus Stripe processing. Monthly plans start at £30 per month with no per-transaction fee. The Pro plan lists an offline desktop POS app. Eventifood runs in browsers on Windows PCs, Macs, iPads, Android and Fire tablets, and Raspberry Pi devices.

Eventifood combines customer QR ordering with menu and kitchen workflows for mobile food sellers. The choice between PAYG and monthly plans depends on whether you prefer transaction fees or a fixed monthly charge.

It suits mobile food sellers who want QR ordering, menu management and kitchen order tracking. Sellers needing offline desktop POS or accounting exports can consider the Pro and Pro Max plans.

Eventifood is a browser-based ordering and POS system built for UK food vans, street-food traders, mobile caterers and festival vendors. It is best for operators who need QR ordering tied to kitchen fulfilment and event-specific menus. The strongest case is a choice of genuinely free-to-start transaction-fee plans or fixed-price subscriptions, with the trade-off made explicit in each tier.

Overview

Customers scan a QR code and order in their phone browser, without installing an app or creating an account. That removes two common barriers at a busy stall. Sellers can create menu categories, add items, photos, prices, variations and extras, then maintain separate menus for different events.

Once an order is paid, it appears on a kitchen display. Staff can change its status and send a ready notification, giving a small team a clear hand-off from counter to kitchen to customer. Analytics cover best-selling items, revenue over time and busy trading hours. Profit per item is available when cost prices are entered, so the reporting is useful for margin decisions only if that data is maintained.

Key features

• QR ordering: A no-download, no-account browser flow suits festivals and temporary pitches where speed matters.
• Menu and event controls: Variations, extras, photos and event-specific menus let a trader change an offer without rebuilding the whole catalogue.
• Kitchen display: Paid orders, status updates and ready notifications connect front-of-house ordering with production.
• Reporting: Sales trends, peak hours and item popularity support staffing and menu decisions; item profit requires entered cost prices.
• Payments: SumUp, PayPal and Stripe are supported. Apple Pay and Google Pay are described as coming soon through Stripe Connect, so they are not current payment methods.
• Back-office data: Pro tiers add CSV, QuickBooks and Sage exports, while Pro Max also includes Xero. Every seller account is protected with email MFA.
• Offline POS: The Pro plan includes a POS app for offline desktop use, an important distinction for locations with unreliable connectivity.

Pricing

Eventifood has no free trial, but its PAYG tiers are billed at £0 per month and charge a platform fee alongside Stripe processing.

• Basic PAYG — £0/month: 1.0% platform fee plus Stripe processing. Includes the ordering page, QR code, kitchen board, menu management and email confirmations. It is the sensible entry point for sellers who want the core workflow and can accept a fee on every transaction.
• Pro PAYG — £0/month: 2.0% platform fee plus Stripe processing. Adds Pro features but excludes the diary and bookkeeping. Choose it when advanced operations matter more than minimizing per-order charges.
• Pro Max PAYG — £0/month: 3.0% platform fee plus Stripe processing. Adds bookkeeping, bookings diary, receipt extraction, VAT and sales tax, fixed assets, and QuickBooks, Sage and Xero exports. It suits businesses that want finance administration in the same system, but the highest transaction rate makes it less attractive at substantial volume.
• Basic Pay Monthly — £30/month: No per-transaction fee. Includes the Basic workflow plus print menus, event pricing, SMS, discount codes and wastage tracking. This is the clearest fit for regular traders whose transaction volume makes a fixed charge preferable.
• Pro Plan — £59.96/month: No per-transaction fee. Adds inventory, analytics and P&L, wastage tracking, event pricing, live wait time, discount codes, staff costs, SMS, exports and multi-device POS. It is aimed at operators managing stock, profitability and more than one device.
• Pro Max Pay Monthly — £75/month: No per-transaction fee. Combines Pro features with bookkeeping, bookings diary, receipt extraction, VAT and sales tax, fixed assets, and QuickBooks, Sage and Xero exports. It is the most complete option for a growing catering operation with accounting needs.

The monthly plans remove the platform fee, while PAYG preserves a £0 monthly commitment. Stripe processing still applies to PAYG plans.

Platforms

Eventifood supports Android, iOS, Linux, macOS, web and Windows. In a browser it runs on Windows PCs, Macs, iPads, Android tablets, Amazon Fire tablets and Raspberry Pi devices. The broad hardware support is useful for mobile teams assembling a POS from devices they already own.

Who it's for

Food trucks, street-food traders, mobile caterers and festival vendors are the natural audience. Basic PAYG fits occasional or seasonal sellers testing QR ordering. Monthly Basic is better for frequent trading with predictable volume, while Pro and Pro Max suit teams that need inventory, profitability, staff-cost, booking or bookkeeping tools. Businesses that do not need kitchen coordination or event-specific menus may find the broader feature set unnecessary.

Pros and cons

Pros

• Customers order without an app download or account, reducing friction at events.
• Separate event menus, variations and extras support changing offerings.
• Kitchen status updates and ready notifications give staff a defined fulfilment workflow.
• Offline desktop POS is included on Pro, and accounting exports extend through Xero on Pro Max.
• PAYG plans provide a £0 monthly starting point.

Cons

• PAYG fees rise from 1.0% to 3.0% as features increase, in addition to Stripe processing.
• There is no free trial, so evaluation relies on the free PAYG tiers.
• Apple Pay and Google Pay are not current options; they are described as coming soon.
• Profit reporting depends on entering cost prices, adding an ongoing data-maintenance requirement.

Alternatives

For broader event-catering software, see Event Catering Software.

BanquetsCRM is a better choice when you need CRM-led event management: its free Core CRM covers events, leads, customers, invoices, venues, menus and team management, with Android, iOS and web support and a free trial.

CartFlow suits small operators who can work within a free allowance of three events and 20 sales records per month, plus limits on products, recipes, stock, venues and tasks.

Catertoo is an alternative for proposal and client administration, with a free plan covering up to three events monthly, unlimited users and clients, proposals, e-signatures and a menu builder.

FoodStorm offers paid order-management software priced by demo and business requirements.

Better Cater is a paid platform with a free trial and tiered limits for users, locations, lead forms and e-signatures.

Spoonfed uses monthly SaaS pricing with hosting and usage or feature charges, with tailored terms potentially available for larger customers.

Total Party Planner is a paid, no-trial option with plans differentiated by included users.

Caiter is a paid platform with a free trial and proposal-based monthly tiers, including a $79 monthly Start plan.

Verdict

Choose Eventifood if you run a mobile food business and want QR ordering, kitchen coordination and event menus in one system. Its main advantage is flexibility: start at £0/month with transaction fees, or move to a fixed monthly plan with deeper operations and accounting. Look elsewhere if your work is primarily CRM, proposals or general event administration rather than food-stall ordering and fulfilment.