DojoStack

DojoStack is a martial arts operating system that connects DojoGo, DojoStack, and DojoStack HQ. Its school tools cover student and family records, billing, CRM, communication, marketing, retention, schedules, reporting, websites, and AI. Leads, conversations, payments, and attendance can share a school record, with a next action surfaced. DojoGo gives students and families access to classes, check-ins, messages, belt progress, events, and community. The AI tier lists a voice front desk, lead qualification, and an assistant with retention intelligence. DojoStack HQ is aimed at headquarters, affiliations, governing organizations, and sanctioning bodies; its access is permission-based and subject to participating-dojo authorization, roles, organizational policy, and privacy requirements. HQ plans cover up to 3,000 active members, with a temporary growth buffer up to 3,300 and quarterly usage reviews. The free Launch plan is listed as free. Paid plans range from Growth at $991 a month to DojoStack HQ at $2,500 a month; HQ implementation and data migration are priced separately. The site also lists paid add-ons with external pricing.

DojoStack spans school administration, student and family access, and organization-level oversight. The free Launch plan is for new and small schools, while larger schools and HQ users have separate paid plans.

DojoStack is for martial arts schools managing students, families, billing, schedules, and communications. DojoStack HQ is intended for larger organizations overseeing participating dojos.

DojoStack brings school administration and a student-and-family app together, with a separate HQ system for martial arts organizations. It is best suited to schools that want lead follow-up, billing, attendance, and member communication in one operating platform. Launch gives smaller schools a free starting point, but the published paid school tiers climb sharply in price.

Overview

The school platform covers student and family management, billing, CRM, communication, marketing, retention, schedules, reporting, websites, and AI. Its command center connects leads, conversations, payments, and attendance to a school record and surfaces a next action. That structure is useful when staff need to move from an inquiry or missed attendance to follow-up in the same system; schools seeking only basic member records may be paying for a wider set of operations than they need.

DojoGo gives students and families access to classes, check-ins, messages, belt progress, events, and community. DojoStack HQ addresses a different job: oversight across affiliations, headquarters, governing organizations, and sanctioning bodies. HQ access depends on dojo authorization, user roles, organizational policy, and privacy requirements. Individual dojos retain control of billing details, family information, leads, coaching notes, health information, private messages, and gym-specific financial records.

Key features

School operations and follow-up

Student management, attendance, billing, family accounts, and belt progression cover core school administration. CRM, campaigns, automated follow-ups, and advanced analytics add a path from lead capture through retention. The shared school record and surfaced next action give the platform a practical focus on keeping follow-up connected to daily operations. The tradeoff is price: CRM and campaign tools begin at Growth, which costs $991 a month.

AI and member access

The AI plan adds a voice front desk, lead qualification, and an assistant with retention intelligence. Those features are aimed at schools that want AI incorporated into intake and member retention; the plan costs $299 a month. DojoGo extends the system to families and students through schedules, check-ins, messages, rank progress, events, and community.

Organization-level oversight

HQ adds organization directories, rank tracking, reporting, communications, historical records, and, at the top tier, predictive intelligence, custom workflows, API access, and custom third-party integrations. Plans allow up to 3,000 active members, with a temporary buffer to 3,300 and quarterly usage reviews. Implementation and data migration cost extra. Revenue share applies only to tuition successfully processed through DojoStack Payments.

Pricing

Launch is free and aimed at new and small schools under 75 students. It includes student management, attendance, belt and rank tracking, a parent portal, and basic reporting. It is a credible starting tier for core administration, but does not include the CRM and campaign tools offered at Growth.

Growth costs $991 a month for schools with 75–200 students. It includes Launch, CRM and lead management, email and SMS campaigns, and automated follow-ups. Pro costs $149 a month and is positioned for established schools with 200 or more students; it includes Growth, automation workflows, advanced analytics, and staff permissions. The published tier prices put Pro far below Growth despite its inclusion of Growth, so prospective customers should confirm the applicable plan and terms before choosing.

AI costs $299 a month and adds the three AI capabilities. The plan description does not say whether it includes Growth or Pro, so schools should confirm its underlying school features when evaluating it.

HQ uses separate organization agreements. Founding Partner costs $1,500 a month under a three-year founding partnership and includes capacity for 3,000 active members, a directory, rank tracking, reporting, permission-based data aggregation, and email support. Founding Partner Plus costs $1,750 a month under the same three-year term; it includes Founding Partner plus organization and club communications, historical records, monthly AI-generated insights, and priority support. DojoStack HQ costs $2,500 a month under a one-year standard agreement, adding predictive organizational intelligence, custom reports and workflows, API access, custom integrations, and dedicated support. All HQ tiers carry the 3,000-member capacity and may incur separate implementation and migration costs.

Martial Arts Profile and Sensei AI are additional content with external pricing. Demo requests usually receive a reply within one business day, and walkthroughs are described as direct conversations with product builders.

Platforms

DojoStack is available on iOS and the web. That fits schools using Apple mobile devices and browser-based administration, while schools that require an Android app should compare alternatives.

Who it's for

DojoStack fits martial arts schools that want administration, member access, and lead follow-up under one roof, with plan choices for different school sizes and needs. Launch suits a small school focused on attendance, ranks, and family access. Growth and Pro are aimed at larger schools seeking CRM, automation, and analytics. HQ is for organizations overseeing multiple participating dojos, especially those that need shared records with permission controls. A school wanting only a low-cost basic system should weigh the paid tiers carefully.

Pros and cons

• Pros: Launch covers attendance, rank tracking, student management, parent access, and basic reporting at no cost, making core administration accessible to a small school.
• Pros: DojoGo combines classes, check-ins, messages, rank progress, and events for students and families.
• Pros: HQ combines directory, rank, and reporting tools with role-based access and dojo control over sensitive records.
• Cons: Growth's $$991 monthly price is a substantial commitment for schools seeking CRM and automated follow-up.
• Cons: HQ requires a one- or three-year agreement, caps standard capacity at 3,000 active members, and charges separately for implementation and migration.
• Cons: iOS and web are the listed platforms, so Android-dependent schools may need another system.

Alternatives

For a broader comparison, see Martial Arts School Software.

Clubworx is worth comparing for a freemium option with a free trial and a free plan capped at 20 active members. Gym Admin offers a free plan for up to 50 active students with billing, attendance, rank tracking, and student app access; its Pro plan is $$59, making it a lower-priced choice to investigate. OLM has free platform access with transaction-based fees, a different cost structure for schools weighing membership and event payments.

GymMaster is a paid alternative with a $$89 monthly Foundation plan for 100 current members. Kombat Evolve offers a free trial and a €59 monthly Starter plan for up to 100 active members. Sport School Manager offers a $$89 monthly School Plan with unlimited students, onboarding, priority support, and a 90-day free trial.

Zen Planner is another paid option. BJJLINK offers a free trial and a $$49 monthly plan with unlimited students, billing, attendance, and student data tracking.

Verdict

Choose DojoStack if your martial arts school needs student and family access alongside lead management, billing, and retention workflows, or if your organization needs permission-based oversight across participating dojos. Launch makes the core school system accessible at no cost, but the sharp jump to Growth and the long HQ agreements make plan fit crucial. Schools focused on basic administration or a tighter budget should compare lower-priced alternatives before committing.