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Zen Planner
Zen Planner · Birmingham, Alabama, United States · founded 2006
What it is
Zen Planner is gym and fitness-business management software for handling operations, memberships, and member community. Its tools cover membership records, automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards. Martial arts businesses can track skills and belts. Zen Planner Engage adds marketing and member communication tools, including automated follow-ups and trial nurturing. The service supports web, iOS, Android, and API access, and describes separate member and staff mobile apps. The Member App is free for members of Zen Planner gyms to download. Pricing is paid and varies with active-member tier: Studio starts at $99 a month, Essentials at $198 a month, and Ultimate at $348 a month for 0–45 active members. Prospects and staff are excluded from the active-member count. Subscriptions are month-to-month, with annual contracts available on request. Zen Planner lists integrations such as SugarWOD, Wellhub, ClassPass, Zapier, Google Calendar, Shopify, and Printful, plus a custom API. The company says its switching support includes setup planning, data migration, and staff training.
For and against
For
- Automated billing and online class scheduling are included.
- Tracks attendance, workouts, and martial arts skills and belts.
- Member App is free for gym members to download.
- Integrations include Zapier, Google Calendar, and ClassPass.
- Switching support includes data migration and staff training.
Against
- Paid service; no free plan is listed.
- Studio starts at $99 a month for 0–45 active members.
- Pricing scales with active-member tier.
The verdict
Zen Planner brings gym operations, member management, scheduling, and billing together, with martial arts tracking and member communication options. Its paid pricing scales with active members, so prospective customers should consider the applicable tier and add-ons.
Who it suits
Zen Planner suits martial arts and BJJ gyms, CrossFit gyms, personal training businesses, boutique studios, yoga studios, and group fitness operators looking to manage memberships, schedules, and billing. Its member and staff apps may also suit businesses that want mobile access.
Plans and prices
Branded app
Custom-branded member mobile app
Read 21 Sep 2026 · zenplanner.com
Card Reader (Lane 3600)
EMV payment device
Read 21 Sep 2026 · zenplanner.com
Branded mobile app add-on
Custom-branded member app
Read 14 Oct 2026 · zenplanner.com
EMV card reader add-on
In-person payment device
Read 14 Oct 2026 · zenplanner.com
Website
Branded website · SEO optimization · integrated lead capture
Read 14 Oct 2026 · zenplanner.com
Zen Planner Studio
Membership management · billing · scheduling · mobile apps
Read 14 Oct 2026 · zenplanner.com
Zen Planner Essentials
Studio features · branded SEO website
Read 14 Oct 2026 · zenplanner.com
New Business Bundle
Studio · website · branded app
Read 14 Oct 2026 · zenplanner.com
Zen Planner Engage
AI marketing automation · campaign generation
Read 14 Oct 2026 · zenplanner.com
On the record
- API availability
- Daxko publishes a Zen Planner API reference, but access requires contacting a Daxko sales representative.demo-docs.partners.daxko.com · read 14 Oct 2026
- API documentation depth
- The API portal says that after access is granted developers can use product getting-started guides, tutorials and API references.demo-docs.partners.daxko.com · read 14 Oct 2026
- Billing and payments
- Zen Planner automates recurring billing, supports card and ACH processing, and prices subscriptions by active members rather than staff or prospects.zenplanner.com · read 14 Oct 2026
- Class scheduling
- Yeszenplanner.com · read 21 Sep 2026
- Company size and headquarters
- LinkedIn lists Daxko Zen Planner as a privately held software company with 51–200 employees headquartered in Homewood, Alabama.linkedin.com · read 14 Oct 2026
- Contract terms
- Zen Planner says subscriptions are month-to-month, with an annual contract available on request.zenplanner.com · read 30 Sep 2026
- Core tools
- Its listed tools include membership management, automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards.zenplanner.com · read 30 Sep 2026
- Custom API
- The integrations page lists a custom API as an option for connecting systems.zenplanner.com · read 30 Sep 2026
- Integrations
- Official integration pages list SugarWOD, Google Calendar, Microsoft 365, Shopify, Printful, YouTube, TikTok, WhatsApp, Perkville and HybridAF connections.zenplanner.com · read 14 Oct 2026
- Legal entity and ownership
- Crunchbase identifies the legal name as Zen Planner, LLC and says the company was acquired by Daxko.crunchbase.com · read 14 Oct 2026
- Limit: Android app complaints
- Google Play reviewers report slow loading, crashes, calendar-sync failures and difficulty using the software for prorated memberships.play.google.com · read 14 Oct 2026
- Limit: bugs and performance
- Capterra reviewers report bugs, lagging behavior, delayed dashboard updates and occasional mobile-app timing problems.capterra.com · read 14 Oct 2026
- Limit: kiosk and Android experience
- TrustRadius reviewers cite a lagging attendance kiosk and request a stronger Android app.trustradius.com · read 14 Oct 2026
- Limit: new staff app
- Apple staff-app reviewers complain that the redesigned interface is harder to use on iPad kiosks, adds extra steps and has missing or changed check-in workflows.apps.apple.com · read 14 Oct 2026
- Limit: setup and navigation
- G2 reviewers report cumbersome setup, clunky switching between multiple gyms and difficulty finding attendance or billing information.g2.com · read 14 Oct 2026
- Marketing
- Zen Planner Engage offers marketing and member communication tools, and the site lists automated follow-ups and trial nurturing among member journey features.zenplanner.com · read 30 Sep 2026
- Marketing automation
- Zen Planner Engage adds CRM functions, AI campaign generation, lead management and automated marketing journeys.zenplanner.com · read 14 Oct 2026
- Martial arts
- The platform includes skill and belt tracking for martial arts businesses.zenplanner.com · read 30 Sep 2026
