Conceptboard

Conceptboard combines visual collaboration and digital task management in a shared online whiteboard. Teams can use it for brainstorming, workshops, project planning, product roadmapping, and team decisions. Boards support tasks, comments, templates, sections, and project organization, with diagramming, presentation mode, an infinite canvas, workshop templates, and voting tools also listed. External guests can access a shared board without a Conceptboard account; guests and visitors are free on professional accounts.

Conceptboard is cloud-based and requires an internet connection. It is available on web, Android, and iOS, with tablet use through a browser. Integrations include Microsoft Teams, Google Drive, Dropbox, OneDrive, Atlassian Confluence, and Webex. The maker says content is encrypted with 256-bit AES in transit and at rest, and lists GDPR compliance and ISO 27001, ISO 27017, and ISO 27018 certifications. The Free plan is free and allows three active boards, 250 MB of storage, and 10 MB uploads. Starter is €5 a month and includes a 30-day free trial. Data Center Edition can run within a customer's infrastructure.

Conceptboard provides a shared whiteboard with task management, collaboration features, and integrations. The Free plan has limits on boards, storage, and uploads; using the service also requires internet access.

Conceptboard suits teams planning workshops, projects, roadmaps, and group decisions on shared boards. Guest access can help teams collaborate with people who do not have Conceptboard accounts.

Conceptboard brings brainstorming and project work together on a shared visual board, making it a fit for teams that plan and make decisions collaboratively. Its mix of tasks, guest access, and integrations is useful for ongoing work, though the free plan’s small board and storage allowances make it better for trying the workflow than running a growing portfolio.

Overview

Conceptboard combines a collaborative whiteboard with digital task management. Teams can use it for workshops, brainstorming, project planning, product roadmaps, and group decisions, with boards that organize work into sections and support comments, templates, and tasks.

The board is more than a blank canvas: diagramming, presentation mode, voting, and an infinite canvas support different kinds of sessions. That range suits teams that want to move from idea generation toward organized follow-up in one workspace. Conceptboard is cloud-based and requires an internet connection, so it is a poor fit for work that must continue offline.

Key features

Boards combine task management with visual collaboration. Comments and sections help keep discussion attached to the work, while templates can give workshops a starting structure. This is useful for teams that need to record outcomes as well as collect ideas, though the free plan’s 100-object cap per board can constrain busy sessions.

External guests can open shared boards without creating an account. Guests and visitors are free on Professional accounts, which can simplify workshops with clients or other outside participants. Integrations include Microsoft Teams, Google Drive, Dropbox, OneDrive, Atlassian Confluence, and Webex, connecting the board to a range of communication and file-sharing services.

Conceptboard says it is GDPR-compliant and certified to ISO 27001, ISO 27017, and ISO 27018. It says board content is protected with 256-bit AES encryption in transit and at rest, with TLS for device-to-server communication. Organizations that need to run the Data Center Edition within their own infrastructure can do so; Special Plans also offer optional dedicated on-premises hosting.

Pricing

The Free plan costs €0.00 per free and includes 3 active boards, up to 100 objects per board, 250 MB of storage, and a 10 MB upload limit. Those caps suit an individual or small team evaluating the workflow, but they can quickly get in the way of parallel projects or larger files.

Starter costs €5.00 per month, starts with 1 user, and is available with monthly and yearly billing. It adds unlimited boards, up to 5 active projects, 5 GB of storage, and 25 MB uploads, with a 30-day free trial. It is the practical step up for a solo user or small team that has outgrown the free board limit, but the project cap still matters for teams running many initiatives at once.

Advanced costs €10.00 per month on a 12-month contract for 10+ users. It adds unlimited projects, board history, an approval process, 1 TB of storage, 50 MB uploads, and a 30-day free trial. This tier fits larger teams that need review history and formal approvals, though its minimum team size and annual commitment make it a substantial step from Starter.

Corporate & Government costs €14.00 per month on a 24-month contract for 100+ users. It includes single sign-on, audit logs, unlimited storage, priority email and phone support, onboarding and training, and an SLA. The long contract and large minimum seat count make it relevant to larger organizations with administrative and support requirements rather than small teams.

Special Plans have custom pricing, billed on request. They offer a choice of data center provider and region, with optional dedicated single-tenant hosting or dedicated on-premises hosting. Starter includes self-service support, Advanced includes email support, and Corporate & Government includes priority email and phone support.

Platforms

Conceptboard is available on the web and through Android and iOS, and it offers a self-hosted option. Mobile use is browser-based, with the maker documenting access through an iPad or tablet browser. Since the service requires internet access, these platform options do not provide offline work.

Who it's for

Conceptboard is best suited to teams that want a visual space for workshops and planning, then need to turn ideas into tasks and decisions. Free guest access on Professional accounts makes it a good candidate for client sessions and cross-organization collaboration. Starter is a reasonable fit for individuals and small teams, while Advanced and Corporate & Government target larger groups with more storage, governance, or support needs.

It is less suited to people who need offline access or teams that want to keep several active projects within a tightly capped free plan. The paid tiers also impose specific minimum team sizes and contract terms, so organizations should match those commitments to their actual headcount and needs.

Pros and cons

• Pros: Tasks, comments, templates, sections, and project organization let teams connect visual planning with follow-up work.
• Pros: External guests can access shared boards without accounts, and guests and visitors are free on Professional accounts.
• Pros: Advanced and higher plans offer substantial storage and upload limits, with enterprise controls and hosting options at higher tiers.
• Cons: The free plan is limited to 3 active boards, 100 objects per board, 250 MB storage, and 10 MB uploads.
• Cons: Starter caps active projects at 5, while Advanced and Corporate & Government require 10+ users and 100+ users respectively, with 12- and 24-month contracts.
• Cons: Internet access is required, and mobile use is browser-based.

Alternatives

For a broader comparison, see AI Whiteboard Software, Online Whiteboard Tools, and Collaborative Whiteboard Software.

Boardmix is another freemium option with a free plan that includes 1 team workspace, 3 editable boards, 100 objects per board, and 1 GB of storage. HuddleIQ offers a free plan for 3 team members, with 3 whiteboards, 200 objects per board, 100 MB storage, and 10 MB maximum file uploads. Collaboard has a free plan with 3 whiteboards, 5 participants per board, core whiteboard features, and more than 200 templates.

Copera Whiteboards is another freemium whiteboard option. FigJam suits readers who want a free Starter plan with 3 editable files and unlimited collaborators. Ink offers unlimited free boards and unlimited agent collaborators, with interactive Pro blocks on 3 boards. Klaxoon is a paid service with a free plan capped at 5 participants, 1 open activity, 500 MB storage, and 5 MB file sizes. Lucidspark is another freemium alternative, with limited access to basic features on its free plan.

Verdict

Conceptboard is a strong choice for teams that need a shared visual workspace to carry workshops and planning into task management, especially when outside guests need to join without accounts. Its integrations, higher-tier storage, and enterprise hosting options support more structured team use. Look elsewhere if you need offline access, or if the free plan’s board and storage caps—or the paid tiers’ minimum seats and contract terms—do not fit your team.